1. JOB DESCRIPTIONS
MATCHING/DELIVERY
GIPi
Summit 2014

2. MATCHING
Job
Develop, along with the VP ICX GIP, and implement strategies.
Description 1:
Job
Search for matching opportunities in network (Matching mania, LC-LC
Description 2: Cooperation,etc).
After the account was RA, schedule a meeting with ICX Sales Member and gather all
Job
the information necessary to start the matching process.
Description 3:
Deliver the weekly tracking of activities to VP ICX GIP.
Send e-mails to suitable EPs attaching the FAQ and a Booklet and any other
Job
document asked by the VP.
Description 4: Respond every received e-mail even that it doesn’t match with the company’s profile. If
it matches, ask for the AN.

3. Job Description
Contact, weekly, the company to inform them how the process is.
5:
Job Description With the AN in hands, translate the curriculum (if the company asks to) and bring the
6:
curriculums to the company.
Job Description Realize online interviews (AIESEC, company and the EP to verify the motivation and
7:
the EP’s skills.) or produce videos for introduction to the company.
Once the TN chose the candidate, fill out 3 company’s ANs (one for AIESEC, one for
Job Description
TN and one for the EP), as well as AIESEC and TN visa letters and authenticate
8:
them.
Job Description
Ask the VP to match in myaiesec.net.
9:

4. DELIVERY
Job Description
Develop, along with the VP ICX GIP, and implement strategies.
1:
Job Description
Exchange information about TN and EP matched between the Matching PM and
2:
Delivery PM.
Job Description
Knowing the timeline of all TN’s accounts.
3:
Job Description
Doing and update all the necessary tools for the account of TNs (Podio).
4:
Job Description Contact the matched EP to ask the list of documents required for the Student’s Visa
5:
by the embassy.

5. Job Description
Scan and send by mail the visa documents to the EPs address.
6:
Job Description
Help the trainee with any occasional Visa application doubts.
7:
Job Description
Provide accommodation for the trainee and pipeline for host interested.
8:
Perform initial alignment meeting with the trainee before his arrival, aligning points as
Job Description
salary, duration, host and duties / responsibilities of all parts involved, flight
9:
information and schedule the pick up at the airport.
Job Description
Pick up at the airport.
10:

6. Job Description
11:
Schedule and going on the first day of work with the trainee. At this meeting, it’s
necessary to align periodicity of contact for accounting with the company, details of
clothing and realign expectations about timetable, JD, salary.
Job Description
12:
Accounting – one call per month, minimum. On this call, gather feedbacks on the
trainees development, on the relationship between the company and AIESEC and
evaluate the partnership so far.
Job Description
13:
By the half of the exchange, schedule a meeting for negotiating ReRA.
Job Description
14:
Job Description
15:
Delivery all the documents required for TLA.
RA the TN on my@; start all the process again to deliver a new trainee.