Curating Community Digital Collections: Collaborating to Build Digital Capacity
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The Curating Community Digital Collections (CCDC) initiative, sponsored by Recollection Wisconsin and supported by an IMLS Laura Bush 21st Century Librarian Program grant, offers graduate students in the iSchool at UW-Madison and the School of Information Studies (SOIS) at UW-Milwaukee hands-on experience in digital stewardship and digital preservation through summer fieldwork placements at small libraries, archives and museums across Wisconsin. In this panel, participating students and site supervisors shared their experiences and lessons learned from the Summer 2018 CCDC cohort. Presented at the Wisconsin Library Association annual meeting in La Crosse, October 2018.
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Curating Community Digital Collections: Collaborating to Build Digital Capacity
- 1. Collaborating to Build Digital Capacity
- 2. What is Curating Community Digital Collections (CCDC)? • IMLS Laura Bush 21st Century Librarian Program grant • Coordinated by Recollection Wisconsin • Grant narrative and other info: https://recollectionwisconsin.org/digipres
- 3. CCDC Goals Provide hands-on opportunities for students Help small libraries, archives and historical societies move from digitization project to preservation program NDSA Levels of Digital Preservation https://ndsa.org/ Build statewide community of practice
- 4. CCDC Model • Cohort/team-based experience iSchool or SOIS graduate student Host site supervisor(s) Professional mentor • IMLS-funded NDSR program (National Digital Stewardship Residency) https://ndsr-program.org/ • Digital POWRR http://digitalpowrr.niu.edu/
- 5. Barron County Historical Society Cameron, Wisconsin • Tammy Schutz, Sarah Beer • Heather Stecklein, UW-Stout • Jodi Kiffmeyer, UW-Madison iSchool La Crosse Public Library Archives La Crosse, Wisconsin • Scott Brouwer • Jesse Henderson, UW Digital Collections Center • Jessica Behrman, UW-Madison iSchool Rock County Historical Society Janesville, Wisconsin • Kathy Boguszewski, Kristin Arnold • Stacey Erdman, Beloit College • Sarah Lange, UW-Madison iSchool Outagamie Waupaca Library System Appleton, Wisconsin • Amanda Lee • Amy Cooper Cary, Marquette University • Kristina Warner, UW-Madison iSchool Manitowoc County Historical Society Manitowoc, Wisconsin • Amy Meyer • Pete Shrake, Circus World Museum • Cameron Fontaine, UW- Milwaukee SOIS College of Menominee Nation/ Menominee Public Library Keshena, Wisconsin • Bethany Huse • Kristin Briney, UW-Milwaukee • Steve Moray, UW-Milwaukee SOIS CCDC 2018 Teams
- 7. Digital Preservation Projects • June-August 2018 • 120 or 150 hours work • On site and remote • Virtual communication and project management tools • Academic credit + summer stipend for students • Site visits and mentor check-ins • Virtual capstone event in August • Digital preservation policies and workflows
- 8. Jodi Kiffmeyer, UW-Madison iSchool Barron County Historical Society
- 9. Steve Moray, UW-Milwaukee SOIS College of Menominee Nation
- 10. Kristina Warner, UW-Madison iSchool Outagamie Waupaca Library System
- 11. Amanda Lee, OWLSnet Manager Outagamie Waupaca Library System
- 12. What’s next for CCDC? • Year one, that’s a wrap! • Evaluation and assessment activities • YEAR TWO application process begins now Outreach TEN host sites and students in 2019 New projects, additional mentors • More info & follow our progress at https://recollectionwisconsin.org/digipres • Questions? Contact vicki@wils.org
Notas do Editor
- Good afternoon! My name is Vicki Tobias and I am the program coordinator for Curating Community Digital Collections. I’m Emily Pfotenhauer, Recollection Wisconsin Program Manager and Community Liaison & Service Specialist for WiLS Thank you all so much for joining us today.
- (Emily) Hi! I’m going to tell you a little bit about this thing we’re calling CCDC, or Curating Community Digital Collections. I’m going to focus on some of the basics, including the program’s goals and models, and then Vicki will share more detailed information about the program’s first year. Then you’ll get to hear from several of our year one participants, who we’ll introduce in a few moments. The Curating Community Digital Collections program, or CCDC, is supported by a two-year IMLS Laura Bush 21st Century Librarian Program grant. This IMLS funding category is intended to “enhance the training and professional development of current library and archives professionals and recruit and educate the next generation of library and archives professionals. The CCDC program is designed and coordinated by Recollection Wisconsin, which, as you may know, is our statewide digital collections program as well as Wisconsin’s Service Hub for the Digital Public Library of America. Recollection Wisconsin is a consortium made up of seven governing partners: Marquette University, Milwaukee Public Library, UW-Madison, UW-Milwaukee, Wisconsin Department of Public Instruction, Wisconsin Historical Society and WiLS. WiLS is also the project manager and fiscal agent for the consortium, and so was the official recipient of the IMLS grant.
- (Emily) Recollection Wisconsin designed the CCDC program with three main goals in mind: To provide modern, relevant hands on-work experiences for Wisconsin library school students and opportunities for those students to develop critical skills in digital curation and digital stewardship To help small or under-resourced institutions in Wisconsin develop and sustain digital preservation efforts, in order to better manage their existing digital assets. So, CCDC is not a digitization program, rather, we are working with institutions to improve their care of existing digitized or born digital resources. To build community around digital preservation work within the state of Wisconsin, through information sharing, training and other activities A key CCDC program goal is to help each of the participating institutions begin to align their plans, policies and digitization work with the Levels of digital preservation outlined by the National Digital Stewardship Alliance, beginning with level one which includes: know what you have, check what you have, plan for backups and storage, and document your processes.
- (Emily) The program launched in December 2017 and in early 2018, we invited interested host sites and students to apply for the first CCDC cohort of 6 teams. We had about a dozen students and fifteen or so different libraries, historical societies and museums apply for the 2018 program. After the students and host sites were identified, we formed six teams. Each team included a graduate student from either UW-Madison or UW-Milwaukee, a supervising staff member at the host institution, and a professional mentor, who was someone already working in a Wisconsin information agency engaged in some type of digital preservation work. Vicki will highlight all of our team members in just a moment. The CCDC program is inspired by and modeled on two other professional development initiatives around digital preservation and stewardship. One is the IMLS-funded National Digital Stewardship Residency, or NDSR, which places recent LIS graduates at yearlong residencies or internships in digital preservation at institutions around the country. The other is the Digital POWRR program, based out of Northern Illinois University, which embraces what they call a “good enough” approach to digital preservation – that is, it’s better to do something small than nothing at all. “It is appropriate to focus efforts on the activities we can perform in the next six to twenty-four months to steward our digital content, rather than wait a decade for a potential perfect solution.”
- (Vicki) This year, we had six teams participating in CCDC. This is our year one cohort, some of whom are here with us today. Black represents our host sites, green represents our host site supervisors, blue, our mentors and purple, our students. As you can see, we had a really good mix of institution types and locations across Wisconsin.
- (Vicki) To prepare CCDC participants for their summer projects, Emily and I, with guidance from Amy Rudersdorf, a consultant from AVP who advised our program, developed a three-day workshop that included a mix of lectures and presentations, and hands-on training on a range of topics related to digital preservation work. The workshop was held here in Madison last May. We invited several local experts and a few of our CCDC mentors, and Amy Rudersdorf, again, to share their expertise. Over the course of three days, our participants learned about digital preservation workflows and best practices. Participants were introduced to various tools to create an inventory, manage folder and file organization and batch file renaming and digital file integrity checking. They explored back up and storage planning. We also talked about digital preservation policy creation and provided templates and guidance for creating policies for their own institutions. We threw a lot of information at our teams over the course of the workshop. But they were focused and eager to absorb new knowledge. And it was also inspiring to see them work together to apply this knowledge to their specific project plans.
- (Vicki) So, how did the summer program work for each host site and student? As I mentioned, this year we had six students – two from UW-Milwaukee and four from UW-Madison – and each was paired with one of six different host sites around the state of Wisconsin. Each of our six teams began their project work in early June. The students completed either 120 or 150 hours of work this summer depending on their specific program. They visited their host sites at least once a week with most students working approximately 8 hours a week on site. They completed the rest of their work remotely from their home institution, using Google Suite or other virtual work tools. Each student also completed different practicum requirements for their individual program. The Madison students participated in an online course and virtual poster session and the Milwaukee students wrote a paper. And, students received a stipend and academic credit for their work. Throughout the summer, we coordinated a few scheduled “check in” communications and site visits for the mentors and teams, to make sure projects were on track and meeting goals. I visited each host site in July for a mid-summer team meeting. Just last month, we reconvened the entire year one group, via GoToMeeting, to share project progress and review each host sites’ next steps for continuing their digital preservation work. What did the teams work on this summer to achieve this goal? It varied with each institution but, in general, they developed digital preservation plans and policies to deal with born-digital or digitized collections including photos, audio and oral histories, and other archival materials. Now I’d like to introduce some of our year one cohort who are here today and will share their experience.
- Emily introduce Jodi Kiffmeyer Jodi Kiffmeyer is a distance student at the iSchool at UW-Madison. We were excited to be able to place her with the Barron County Historical Society in Cameron, north of Eau Claire, because it’s located virtually in her backyard. Jodi talks for 4-5 minutes
- Emily introduce Steve Moray Steve Moray is a graduate student at UW-Milwaukee in a coordinated MA History/MLIS degree program concentrating in archives. He worked with the College of Menominee Nation Library in Keshena. Steve talks for 4-5 minutes
- Emilty introduce Kristina Warner. Kristina is a graduate student at UW-Madison Information School. She worked with OWLSnet to wrangle their myriad digital collections from System members and build a cohesive digital preservation program. Amanda talks for 4-5 minutes
- Vicki introduce Amanda Lee Amanda Lee is the manager of OWLSnet and served as the host site supervisor at OWLS. Amanda talks for 4-5 minutes
- Emily or Vicki So, what’s next for CCDC? This summer’s program wrapped up just last week. We have a few follow-up and assessment activities planned for Year One participants including program assessments scheduled this month, and at 6 months and 2 years. And we’re quickly gearing up for Year Two! We have capacity for ten host sites and students next year so we’re excited to share this experience even more institutions and individuals. Our application process will begin earlier this year, in November, so I’ll be doing more outreach to potential host sites and students this fall. If you’d like to follow our progress more closely, we’ve been actively blogging our work on the Recollection Wisconsin news site. Our students and host site supervisors contributed many of the posts this summer. And if you’re interested in applying for the program, either as a host site or practicum student, application information is available on our web site. You may also stop by the CCDC table, here at WLA, for more information. We also host a list serv devoted to digital preservation – digistew@wils.org. I mentioned that one of our program goals is to build community around digital preservation work. We hope that by creating a supportive team environment, all of our participants will gain confidence in this area and continue to be involved in the larger Wisconsin community of information professionals engaged in digital preservation work.
- [Thank all of our teams and participants, etc.] And thank you all for your time and support. I think we have time for some questions.