A holistic approach - create a web presence and manage your journal online

1. Online Journal Management using
Open Journal Systems (OJS)
Ina Smith

2. Journal Publishing Needs
“Scholars need the means to launch a new generation
of journals committed to open access, and to help
existing journals that elect to make the transition to
open access…”
Budapest Open Access Initiative, 2002
2

3. Open Journal Systems (OJS)
• Journal management & publishing system, web site – all in
one
• Licensed as Open Source Software (OS)
• Developed by Public Knowledge Project (PKP) & Simon Fraser
University
• Community of developers
• Download and install on local server https://pkp.sfu.ca/ojs/
• Version 3.0 in August/September 2016
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4. Benefits of OJS
• Installed locally and locally controlled
• Editors configure requirements, sections, review process
• Online submission and management of all content
• Central archive – documentation, communication etc
• Comprehensive indexing of journal content
• Reading tools for content
• Plugins (additional tools)
• Email notifications and commenting options
• Builds capacity, reduces dependency
• Allows for flexible publishing frequency
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5. E-Workflow
• Author
• Editor
• Section Editor
• Reviewers
• Proofreader
• Copyeditor
• Layout Editor
Not in workflow
• Journal Manager
• Reader
5

6. Users of OJS in SA
• Societies
• Publishers
• Universities
• Other
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7. SA Journal Titles using OJS
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132 titles

8. Activity – Using OJS
http://journals.sfu.ca/testdrive/
Username: admin
Password: testdrive
Create an OA journal using OJS:

9. Trusted List of OA Journal Titles
• Journal management & publishing system, web site – all in
one
• Licensed as Open Source Software
• Developed by Public Knowledge Project (PKP) & Simon Fraser
University
• Community of developers
• Download and install on local server https://pkp.sfu.ca/ojs/
9

10. ASSAf Approach
• Introduction & Overview (today)
• Discuss with Editorial Board
• Implementation of OJS & Training
• Continued support based on MoU
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11. Which Journals Qualify (ASSAf)?
• SciELO SA Journals
• Journals in good standing
• Print to Online
• “Challenged” journals
• Committed & dedicated editorial team
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12. Online Help – OJS Tutorials
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13. Online Help – OJS Video Tutorials
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http://www.youtube.com/user/PublicKnowledgeProj/

14. Online Help – PKP School
14

15. Academic Integrity (1)
15
• Researchers should take ownership of their academic
identity & integrity on the web – be pro-active
• Create a Google Profile (Google Scholar & Google
Citations)
• Create an ORCID ID
• Setup alerts and know who cites your work and in which
context it is used

16. Academic Integrity (2)
16
• Assign good quality metadata to OA research so that
Google will return quality research at the top of Google
listing
• Conduct Google searches for your own research/name,
and see where it has been mentioned
• Know what is being researched in your field
• Take action if needed

17. Beall’s list of predatory journals/ publishers
• Use with caution, but nevertheless consult
• Lists of suspicious publishers & journal titles
• Authors: consult list before deciding where to
submit paper
• Editors: regularly check and confirm that your
journal is not listed
• Funders: consult before funding research
published in journal
http://scholarlyoa.com/

18. Marketing, Monitoring & Evaluation
• SciELO SA Journals
• Journal in good standing
• Print to Online
• “Challenged” journals
• Committed & dedicated editorial team
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19. Requirements
• Use Open Source software, open standards
• Make base URL available to harvesters
• Journal setup complete
• Google Scholar site map in configuration
• Article persistent URLs (DOIs)
• Quality metadata

20. Registering for Indexing (1)
• InCites Journal Citation Reports (TR WoS)
• Criteria: http://wokinfo.com/essays/journal-selection-
process/
• Apply: http://ip-
science.thomsonreuters.com/info/journalsubmission-
front/
• SCImago(Elsevier Scopus)
• Criteria: http://www.elsevier.com/online-
tools/scopus/content-overview#content-policy-and-
selection
• Apply:
http://suggestor.step.scopus.com/suggestTitle/step1.cfm
%20

21. Registering for Indexing (2)
• Google Scholar Metrics
• Criteria:
http://scholar.google.co.za/intl/en/scholar/metrics.html#
inclusion
• Google Scholar Profile
• Register:
https://scholar.google.co.za/intl/en/scholar/citations.ht
ml
• Google Web Site registration
• Gmail & Google Search Console
• https://www.google.com/webmasters/tools/submit-
url?pli=1

22. Registering for Indexing (3)
• Discipline specific indexes
• E.g. Music: Rilm Abstracts; The Music Index; Sabinet
Online; African Journals OnLine
• E.g. Aquatic Science: Agris; ASFA; Aquatic Biology;
Aquaculture & Fisheries Resources; BIOBASE; BIOSIS;
Fish & Fisheries Worldwide; Journal Citation Reports;
Science Citation Index Expanded; Zoological Record
• Directory of Open Access Journals (DOAJ)
• https://doaj.org/application/new
• SHERPA RoMEO
http://www.sherpa.ac.uk/romeo/index.php

23. Social media

24. Wikipedia

26. Facebook

27. Twitter

28. Google Plus

29. AddThis toolbar

30. YouTube

31. Webinar sessions

32. Traditional marketing & training
• One-on-one, Group
• Face-to-face, Virtual
• Pamphlets, Posters
• Exhibits
• Email signature
• Marketing opportunities during conferences,
special events
• Etc.

33. Measuring journal impact
• Google Scholar Metrics
• Google Scholar Profile
• Google Analytics
• OJS System Statistics
• Altmetrics
• Piwik

34. The index is based on the set of
the journal's most cited papers
and the number of citations that
they have received in other
publications.

36. Google Analytics

37. OJS System Analytics

38. Altmetrics

40. http://scientiamilitaria.journals.ac.za/pub/article/view/364
OJS Altmetrics Plug-in

41. Finding References (OJS)

43. http://piwik.org/

46. Monitor impact
http://blogs.biomedcentral.com/bmcblog/2014/11/06/the-impact-factor-of-
journals-converting-from-subscription-to-open-access/

47. Questions? Thank you!
Ina Smith
ina@assaf.org.za