Charleston Conference 2013
November 8, 2013
Kristine M. Alpi, Director, William Rand Kenan, Jr. Library of Veterinary Medicine, kmalpi@ncsu.edu
William M. Cross, Director, Copyright and Digital Scholarship, NCSU Libraries, wmcross@ncsu.edu
Hilary M. Davis, Interim Head, Collection Management & Director of Research Data Services, NCSU Libraries, hmdavis4@ncsu.edu
In November 2012, the National Institutes of Health (NIH) said it would begin enforcing its earlier April 2008 public access mandate to NIH-funded research by delaying processing of investigators’ grants. In response, the NCSU Libraries offered to assist the university’s sponsored research office in supporting NC State researchers who had publications stemming from NIH funding and had not achieved compliance. Since the 2008 NIH mandate, over 1000 articles based on NIH-funding have been published by NC State across research areas including veterinary medicine, life sciences, physical sciences, social sciences, engineering, textiles, design, math and statistics. Many were published in journals which did not automatically deposit papers to meet NIH requirements. Although familiar with biomedical literature, author agreements and open access, we did not fully grasp the complex web of investigator, author, publisher, institution and funder relations involved in this mandate until we were deeply engaged in the process and gained access to the compliance monitoring data.
In this paper, we will discuss the costs and benefits of library support for authors needing to attain compliance with an eye toward how this support may be scaled up if other federal funding agencies follow suit. We will share practical strategies for supporting compliance efforts for individual researchers and at the campus-wide level, as well as training newly-funded researchers to facilitate future compliance. We discuss the advantages of leveraging existing relationships with publishers to help their researchers, strategies for getting involved in compliance support, and insights on how to skill-up and scale-up when engaging in this part of the research process.
Support When It Counts - library roles in public access to federally-funded research
1. NCSU Libraries
Support When It Counts –
library roles in public access
to federally-funded research
Charleston Conference
November 8, 2013
Kris Alpi, Will Cross, Hilary Davis
North Carolina State University Libraries
2. Public Access and Federally Funded
Research
• Access matters
• Researchers
• Industry
• Citizen-scientists
• NIH leading the way
NCSU Libraries
6. NCSU - Setting the Scene
• College of Design
• College of Education
• College of Engineering
• College of Humanities & Social
Sciences
• College of Management
• College of Natural Resources
• College of Sciences
• College of Textiles
http://research.ncsu.edu/wp-content/uploads/2013/07/Results-Annual-Report-2012.pdf
• College of Veterinary Medicine
NCSU Libraries
7. Diversity of NIH Funding at NCSU
NCSU Libraries
Source: NCSU Research Administration Data and Reporting Database
8. Future Research and Funding
•NIH Training
Grants
•Reach out to early
career scholars
•Multi-modal
outreach
NCSU Libraries
9. Early Communication Efforts
• Who are the
stakeholders?
• Engaging staff
• Updating online
information
• Outreach to top level–
limited uptake
NCSU Libraries
10. Direct Engagement with Stakeholders
• Looming deadlines
• Partners affected by
non-compliance
• Assess state of noncompliance and work with
Research Officers
NCSU Libraries
11. December 2012 Message to Funded Scholars
Subject: Libraries' support NIH-funded scholars in meeting NIH Public Access mandate
The NCSU subject librarians and the CDSC (http://www.lib.ncsu.edu/askus) can help you
achieve compliance with the mandate to make research related to your NIH funding
available through PubMed Central. We can:
Figure out whether you are already in compliance with the mandate for public access to
your NIH-funded research
Guide you in reviewing the publication agreements for your future and past articles to
see whether or not your publishers will be making your work available, or whether you
will need to directly submit your manuscripts
Work with you to create or maintain a My Bibliography account in MyNCBI that contains
both your articles indexed by PubMed, and any funded research articles published in
journals not indexed by PubMed
Help you or your delegate submit published manuscripts to PubMed Central when
needed
Help you or your delegate use your ERA Commons account for linking your PubMed
Central article IDs to your grant progress reports
Help train your students or collaborators or delegates to assist with maintaining your
funded research projects' compliance
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NCSU Libraries
All available at:
https://www.lib.ncsu.edu/cdsc/copyright/authors#NIH
12. The Libraries’ Role
• Simple or Complex Path
• Identifying NIH-funded articles
Courtesy of Flickr user Bo47
NCSU Libraries
14. Working with Publishers
NIHMS
/ PMC
Journal
NIH-funded
articles
Journal
Publisher
Journal
NIH-funded
articles
Varying
journal
policies
Varying publisher
policies
Varying
journal
policies
NCSU Libraries
Journal
Journal DOES
or DOESN’T
follow-through
on submission
NIHMS
/ PMC
Author
Approves
Submission
15. Working with Authors & Research Officers
• Burden falls to
authors
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•
MyNCBI •
• Research
officers
opportunity
• Public
Compliance
Report (PACR)
Grants
MyBibliography
NIHMS
PMC IDs
eRA
Commons
• Institutional view
• Compliance
report (PACR)
PubMed
Central
• PubMed ID
• PubMed Central ID
• NIHMS ID
• 60 articles not
tracked by NIH
NCSU Libraries
16. Reactive and Proactive Work
• Resolving
compliance
problems
Courtesy of Flickr user iluvgadgets
• NIH
bottlenecks
Courtesy of Flickr user omar parada
• Training
researchers
NCSU Libraries
Courtesy of Flickr user lollyman
17. Time and Staffing Resources
• Staff needed
• Time invested
Compliance
PublisherDeposit
Research
Admin
Authors
Gather
Analyze
Communicate
Follow-up
Resolving
Issues
Training
NCSU Libraries
Journal stack courtesy of Cal State Univ, Fullerton Library
18. Skilling up and scaling out
• Expanding
access to
research
• Training
librarians
• Sharing work
with research
admin
• Looming
questions
Courtesy of Flickr user RyanTaylor1986
NCSU Libraries
22. Try This at Home
Research
Admins
Expertise
Research
Office
Subject
Liaisons
Stakeholders
Library
Admin
Scholars
Biomed
Research
Publisher
Liaison
Copyright
and
Contracts
NIH Staff
Environmental
Scan
Citation
Harvest
NCSU Libraries
Rights
Analysis
Publisher
Outreach
Researchers
& Research
Admin
Process
23. Resources
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Broad A&I database
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e.g., NIH RePorter, Web of Science/Scopus
NLM announces list
NIH Guide & Videos
Institutional funding data
PubMed & PubMed Central
PM/PMC/NIHMS Converter tool
SHERPA RoMEO + Publishers’ copyright info
MyNCBI account
eRA Commons account + PACR role
NCSU Libraries