3. Did you said that……?
By the time I complete One Urgent task, the
other one is on my head
Sorry, I don’t have time
Lot of work, but very little time
I wish there were more than 24 Hrs. in a day
Not today- I will do it later
Oops, I am late again!
My room is haywire.. Where to start?
4. Are you Happy the way
you spend time now?
Exercise no. 1
5. Need for Time Management
Do we manage Water?
Do we manage Money?
Will you manage it if it is not valuable?
Is time valuable?
Do we want MORE in LESS?
6. “Time is the scarcest
resource and unless it is
managed nothing else
can be managed.”
– Peter
Drucker
8. TIME = MONEY
Remember that
Time is Money
-Benjamin Franklin
Advice to a Young Tradesman in 1748
9. Pay Rs. 70 to save 35 minutes
Projected Cost in
2004 300 Crore
Actual Cost in 2009
1600 Crore
BANDRA-WORLI SEA LINK
10. Other Examples
Air Tickets
Penalty on Delayed Projects
Cost Escalation
Interest on Money
11. To Realize the Value of:
ONE YEAR, ask a student who failed a grade.
ONE MONTH, ask a mother who gave birth to a premature baby.
ONE WEEK, ask the editor of a weekly newspaper.
ONE HOUR, ask the lovers who are waiting to meet.
ONE MINUTE, ask a person who missed the train.
ONE SECOND, ask a person who just avoided an accident.
ONE MILLISECOND, ask the person who won a silver medal in the
Olympics.
Treasure every moment that you have! And treasure it more
because you shared it with someone special, special enough to
spend your time.
And remember, time waits for no one.
Yesterday is history.
Tomorrow is a mystery.
Today is a gift. That's why it's called the present.
12. Need for Time Management
Value of Time
Demand and Supply
Cannot Buy or Store
Desire to Achieve More in Life
Impression Building
13. Questions
Why Some People Have More Time Than
Others?
Why Successful People are far Less
Stressed?
Why some Executives have clean Tables?
Why some people always reach in Time?
When will my work get over?
When will I feel relaxed again?
17. Is TIME real?
Can we create it?
Can we store it?
Can we hold it?
18. TIME is Relative
Sachin had all the time in the world to play the
ball
So TIME is a CONVERSATION
TIME is INETERNAL TALK / SELF TALK
For the subconscious there is no Past, Present
or Future. Every thing is NOW
19. So Time Management is …
Applying management
principles which help in
maximising the value of
time by including those
activities which produce
positive results and
rejecting those activities
which either waste time or
produce negative results.
23. TV
Avoidable Disputes
Gossips
Doing it Yourself
Perfectionism
Interruptions
Casual Visitors
Lengthy Tel Calls
Email, Messenger &
SMS
Meetings
Clutters
Day Dreaming
24. How to say NO
Assertiveness
Firm
Give Alternative
Accept conditionally
Think of
consequences
Genuinely Polite
Permission mode
Documentation
Refer Priorities
Talk of Company’s
objectives
To people To Boss
25. Time Wasters
Attempting too much
Indecision
Incomplete
information
Management by
crisis, fire fighting
26. Solution
Avoid All Zero &
Negative Result
Activities
Improve Productivity
in Already Positive
Result Activities
27. Do you feel …
The more I do, the more I get
Shifting priorities with every new task
I have no control
Frustration
48. Meetings
Inform meeting
schedule
Do I need to attend?
Agenda
Ending time
One person at a time
To the point
Avoid Arguments
Use notes and
presentations
Discourage late
comers
We Keep Minutes and
waste Hours
Remain focused on
topic
Record the meeting
49. Physical Fitness
Take Break
Stretch Exercises
Humor
Enjoy Work
Efficient
Effective
Less Errors – Do it
Right First Time
55. Accepting Work
Analyze estimated time for work assigned.
Decide
Can definitely do.
Definitely cannot do.
Will try to do.
If urgent-discuss-which scheduled task be
eliminated.
56. Interruptions
Filter
Schedule
Alternates like mail
or phone
Delegate
Insist to come with
suggested solutions
Fix Timing
Go to Their Desk
Common Meetings
Send Mail or
Presentations
Walk-in-Visitors Sub Ordinates
57.
58. I am busy. May I note that I need to come back to
you?
59. Interruptions
Speak to the Point
Speak Clearly and
loudly
Jot down points in
advance/during
conversation
Summarize
Schedule Timing
Make All Calls At
Once
Telephone
60. Interruptions
Check Periodically
Delete
Transfer to Folders
Reply / Take Action
Use Auto Reply
Reply by
Phone/SMS
Do not keep ON
always
Put Busy Flag when
necessary
Email Messenger
61. Handling Interruptions
Close the Door
Rearrange the Furniture – have lesser or no
chair
Set Regular meeting time
Delegate – ask them to meet your subordinate
Meet outside office
Be firm and have control – Have a minute?
No/ Yes, but only one minute
Stand to signal end of conversation
Have planted signals
62. Reaching in time
Reach before time.
Gain respect.
Risk of reaching late.
Target 30-60 minutes before Schedule
Carry work on Laptop, Mobile, Reading, Audio
Books
64. Post Lunch Activity
Collect Highest denomination notes available
with the late coming participants
65. Debriefing Questions
Why did you agreed on the time limit?
Can you refuse to pay?
Why were you late?
Was that task more important?
Was it your choice to come back in time?
Who was controlling your time?
Had you focused on your priority of attending
session, would you come back in time?
66. Ten Myths about Time
1. Myth: Time can be managed.
2. Myth: The longer or harder you work the
more you accomplish.
3. Myth: If you want something done right, do it
yourself.
4. Myth: You aren’t supposed to enjoy work.
5. Myth: We should take pride in working hard.
67. Ten Myths about Time
6. Myth: You should try to do the most in the
least amount of time.
7. Myth: Technology will help you do it better,
faster.
8. Myth: Do one thing at a time.
9. Myth: Handle paper only once.
10. Myth: Get more done and you’ll be happier.
68. How to finish our Assignments in
time?
Loads of work is assigned to me. The more I
do, the more is given. Where will it end?
Learn to say NO objectively.
Resources (Computer, Money, Time) are
limited, yet a lot is expected
Make optimum use of the resources. Think out of
box.
Delegate
71. Reason?
Fear of Failure
Perfectionism
Low Self-control
Tendency to see the Project as a whole /
Unable to breaking them in to smaller parts
Prone to Boredom
Life is too short to worry about unimportant
Inaccurate Estimates about Task
72. Give Ranking
1. Interruptions
2. Insufficient Delegation
3. Clutters
4. Lack of Quiet Time
5. Unproductive Meetings
6. Procrastination
73. Group Activity
There are 6 tables/areas marked
Go to the table/area of your Ranking no.1
After the bell, move to Ranking no.2
After the bell, move to Ranking no. 3
Share how you will deal with the issues