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group
1.
2.
3. Tips for Converting Data
Tabulate the responses
Calculate percentages
Round off figures to whole numbers
Arrange in logical order
Prepare table with title
Include number of respondents
6. Tips for Writing Conclusions
Interpret and summarize the findings
Relate the conclusions to the report
problem
Limit the conclusions to the data presented
Number the conclusions and present in
parallel form
Be objective, avoid exaggeration
Use consistent criteria
7. Tips for Writing Recommendations
Make specific suggestions
Prepare practical recommendations
Avoid conditional words
Present each suggestion separately
Number the recommendations
Describe how recommendations may be
implemented if necessary
Arrange in announced order where possible
8.
9. Data can be organized logically by:
Time: Chronologically
Component: Location, division ect.
Importance: Most important first
Criteria: To evaluate choices easily
Convention: Follow a plan everyone understands
10.
Introduction
Tells the purpose of the report
Describes the significance of the topic
Previews the main points and order
Transitions
To present additional thoughts
To suggest cause and affect
To contrast ideas
To show time and order
To clarify points
Headings
11.
12. Types of Informational Reports
Periodic Reports
Trip Convention and Conference Reports
Progress and Interim Reports
Investigative Reports
15. Analytical Reports ordered logically
Direct Pattern
i.
ii.
iii.
iv.
Introduction/Problem
Conclusions/Recommendations
Facts/Findings
Discussion/Analysis
Indirect Pattern
i.
ii.
iii.
iv.
Introduction/Problem
Facts/Findings
Discussion/Analysis
Conclusions/Recommendations
18. WEBSITES
“Business Report Writing.” Clayton State of University School of
Business. 17 Jan. 2006. Web. 21 Oct. 2011.
<http://business.clayton.edu/arjomand/business/writing.html>
“Common Business Reports.” Western Michigan University. 21
Aug. 2002. Web. 21 Oct. 2011.
<http://homepages.wmich.edu/~bowman/rpttypes.html>
“General and Business Report Writing.” University of Huddersfield.
Web. 25 Oct. 2011.
<http://hospitality.hud.ac.uk/studyskills/writing/reportWriting/index.htm>
19. Wikipedia
“Business report writing.” Wikipedia. 8 Nov. 2011. Web. 8 Nov.
2011.<http://en.wikipedia.org/wiki/Business_report_writing>
Blogs
“Business Report Writing.” Custom Writing. 4 May 2007. Web. 22
Oct. 2011.
<http://custom-writing.org/blog/writing-tips/free-report-writing-tips/132.html>
Gaertner-Johnston, Lynn. Business Writing. Syntax Training, 2004.
Web. 22 Oct. 2011. <http://www.businesswritingblog.com/>
Textbooks
TEXTBOOK
Guffey, Mary Ellen, Kathleen Rhodes, and Patricia Rogin. Business
Communication: Process and Product. 3rd brief Canadian ed.
Toronto: Nelson Education, 2012. Print.
20. ZENOME
“Business Communication: Process and Product -13”. Zenome –
The Directory of Communities. Web. 9 Nov. 2011.
http://zenome.com/directory/index.php?parentID=007.063.013&desc=13-
Zenome is a community-based website where communities
can share their own interests with others. Communities can
visit, create and edit any community that interests them.