This document describes a police administrative system project that was implemented to manage administrative tasks, case details, and crime records for a police station more efficiently. The existing manual system was inefficient and prone to data loss. The new system provides a computerized database to store information systematically. It includes modules for police administration, case reports, and crime records management. The system aims to reduce manual work and improve facilities for police stations.

1. Name : Vinothkumar.R,
Reg No : 80609535016.
Project Guide : Mrs. C.Mallika.

2. This project implements POLICE ADMINISTRATIVE
SYSTEM for a Police Station. The project to maintain police
station Administrative, Case details and Crime record detail
information. The goal of the project is to systematic all process
for a police station.
Police Administrative System project is useful for police
departments form managing Police man, criminal records,
pending cases, through very easy. In existing system manual
methods like file system are used for maintaining criminal
records which is not a efficient data. There is a chance of losing
data. This application will solve these problems and provide a
database for storing data.

3. There are many departments of administration for the
maintenance of police station information and criminal
databases in any police station. All these departments
provide various records regarding various cases. Most
of these track records need to maintain information
about the criminal. This information could be the general
details like police man name, service number, photo,
address and mobile etc or specific information related to
departments like collection of data.
All the modules in police administration are
interdependent. They are maintained manually. So they
need to be automated and systematic Information from
each every police station will be maintained by
administrator.

4. Processor : Pentium Dual Core
RAM : 2 GB
Hard Disk : 320 GB HDD
Monitor : 17’’ LG Monitor
Operating System : Windows XP/7
Language Used : ASP. Net with C#
Frame work : Microsoft . Net
Software Packages : Microsoft Visual Studio 2008,
SQL Server 2005

5.  In the existing system only we can see the details
of particular information about the police stations
and case details in papers.
 The existing system has more workload for the
authorized person, but in the case of proposed
system, the user can maintain and send the crime
report and complaint in systematic approach..
 Every case detail maintained in manual work.
 most of the operations are done manually like send
complaints, taking actions against crimes, view
status etc.

6.  More man power.
 Time consuming.
 Consumes large volume of paper work.
 Needs manual calculations.
 No direct role for the higher officials.
 To avoid all these limitations and make the
working more accurately the system needs to
be computerized.

7.  The aim of proposed system is to develop a system
of improved facilities. The proposed system can
overcome all the limitations of the existing system.
The system provides proper security and reduces
the manual work.
 The existing system has several disadvantages and
many more difficulties to work well. The proposed
system tries to eliminate or reduce these
difficulties up to some extent.
 The proposed system will help the user to reduce
the workload and mental conflict. The proposed
system helps the user to work user friendly and he
can easily do his jobs without time lagging.

8. The system is very simple in design and to
implement. The system requires very low system
resources and the system will work in almost all
configurations. It has got following features
 Ensure data accuracy’s.
 Proper control of the higher officials.
 Minimize manual data entry.
 Minimum time needed for the various processing.
 Greater efficiency.
 Better service.
 User friendliness and interactive.
 Minimum time required.

9. ADMINISTRATION
 Police man details
 Duty allocation
 Case Registration
 Mails
CASE REPORTS
 Search a case report
 Case report details
 FIR Details

10. Administration
The module will be protected by user ID and
password. In this module the administrator maintains
the policeman details, duty allocation, case registration
and reports. Admin can add, delete and update the
policeman details and duty allocation for policeman for
the police station. Administrator can receive the mails
and reply for the appropriate response to the higher
authority, head office and the public.
 Policeman Details
 Duty Allocation
 Case Registration
 Mails

11. Case records
The module will be protected by user ID and password. In
this module the user can maintain the complete level of
information about a particular case. The case records details
like criminal id, criminal details, witness details, fir details a
information and also maintain the report for each of them.
 Case ID
 Criminal Details
 Witness Details
 FIR Details
This module is used for entering all details about the
crime. It contains the date and time, police station where it is
recorded, place, Nature of Crime, Location of the Crime etc.

27. Anything cannot be ended in a single step. It is the
fact that nothing permanent in this world. So this
utility also has some future enhancements in the
evergreen and booming IT industry. Change is
inevitable. The system and the architecture is a
compatible one, so addition of new modules can be
done without much difficulty. Since this module has
its unique properties it can extend further to make this
system a complete one.
Enhancing the software product involves
providing new functional capabilities, improving user
displays and modes of interaction etc., Adapting of
software to a new environment may involve moving
the software to a different machine.

28. The Software developed is found to be
working efficiently and effectively. It results in
regular and timely action against crime reported. It
can be observed that the information can be
obtained easily and accurately.
The Software is made user friendly to the
maximum so that any lay man can run the
software provided he could access to the system
via the login password. It believes that partnership
work is highly beneficial to the organization and
that partnership work is the way forward to
reduce crime and disorder

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