Division Meeting - March 21, 2023 University of South Carolina Division of Student Affairs and Academic Support

1. MARCH DIVISION MEETING
March 21st, 2023

2. AGENDA
• PD Team Welcome
• Staff Senate Updates
• Updates & Themes with Rex
• Strategic Priority Work Group
• Shared Services Updates

3. DIVISION AWARD NOMINATIONS EXTENDED
Division Awards nominations deadline extended to March 24
The awards recognize outstanding employees and partners of
Student Affairs and Academic Support. All division employees are
eligible to nominate their colleagues and to be nominated for
awards themselves.

4. RSVP'S NOW OPEN!
• Division Awards Celebration
• Join the Division for breakfast and a
celebration of our award winners! All staff
members of the division are encouraged
to attend.
• April 28th 8:30am (breakfast), 9:00am
(ceremony)
• End of the Year Celebration
• Join us at Riverbanks Zoo for appetizers
and celebrate the end of another great
academic year! All staff members of the
division are encouraged to attend.
• May 2nd 5-7pm

5. JOIN THE PROFESSIONAL DEVELOPMENT TEAM
Perks of being a PD Team Member:
• Opportunities to connect with
resources across the Division of
Student Affairs and Academic
Support
• Skill building in
communications, event
planning, logistics, public speaking
and more
• Build relationships with team
members across the division

6. GEMS WINNERS
• Mary Hallman, Student Life
(RHUU)
• Jordan Lahr, Student Success
Center
• Shay Malone, Student Life
(OMSA)
• Wallace Crosby, Student Life
(FSL)
• Morgan Ruebusch, Student
Success Center
• Sarah Cassidy, Capstone
Scholars
• Drew Branham, Housing
• April Scott, SHS (Mental Health
Initiatives)
• Leonie Schloss, SHS (Primary
Care)
• David DeWeil, Capstone
Scholars (Nominator)

7. USC
Staff Senate
2023
Senator Elections

8. ● The USC Staff Senate serves as an open forum
to facilitate communication and collaboration
among university staff members.
● It also serves as an advisory committee to the
university president, adding an essential voice to
strategic conversations and decisions that support
the goals of the institution.
What is Staff Senate?

9. ●The members of the Staff Senate serve as a voice for the
campus community.
● Staff Senate acts as a change agent and brings interests
and concerns before the University administration.
● Participation in Staff Senate gives staff members an
opportunity to promote unity and a sense of community and
to network with fellow colleagues while providing service
through committees and service projects.
What does Staff Senate do for me?

10. ● Any permanent USC full-time, or part-time, and
research grant position employees who have been
employed for a minimum of one year.
● Any member of the staff may vote to elect staff
senators to hold office in Staff Senate.
Who can serve as a Staff Senator?

11. ● Staff Senate meets once a month for approximately 1.5 hours.
● Senators are asked to serve on one or two Staff Senate
committees and are encouraged to serve as a communication
link between the Senate and those they represent in their
unit/department/division.
● Individuals should expect that they will need to devote between
3-5 hours per month serving as a Senator.
How much time commitment is expected?

12. Staff Senate is in its second year since inception.
Here is a very condensed list (only highlights) of Staff Senate
accomplishments including the following:
• Serve on the University's Policy Advisory Committee (Office of the Provost)
• Serve on the President's Advisory Council on Diversity, Equity, and
Inclusion.
• Staff representation on University leadership search committees (college
dean positions and the presidential candidate panel).
What has the USC Staff Senate done/achieved
in the past?

13. More Staff Senate accomplishments includes the following:
• Staff Senate members are included on the President's Executive
Committee, the Investiture Committee, and senators are invited to
participate in University Commencement exercises.
• Were instrumental in the development of an Ombudsperson position to be
dedicated to University staff.
• Volunteered and supported, the Gamecock Pantry, by donating over 1,000
items.
What has the USC Staff Senate done/achieved
in the past?

14. • The level of your accomplishments depends on how much time and effort
you want to dedicate to the role.
• Senators serve on a variety of committees and the accomplishments within
those committee varies greatly. Some committees have logistical tasks to
complete to help the senate body function well.
• Not all committees are meeting with university leadership to discuss issues
that affect staff members on our campus.
Achievements as a Senator depends on YOU

15. Senators representing the Division of Student Affairs and Academic
Support represent the ENTIRE University and specifically the ENTIRE
division, but will serve as the main contact person for staff members
with a group of offices/units within the division (some may not be from
your specific department).
If elected as a Staff Senator, who will I
represent?

16. Staff Senate Elections Timeline
Date Event
3/24/2023 Nomination/application period concludes
4/7/2023 Senator candidates announced for each
unit/college/division
4/10/2023 Election Campaigns may begin
4/10/2023 Election Voting Opens
4/21/2023 Election Voting closes/concludes
5/9/2023 Newly elected senators announced
5/10/2023 Election results notification to University
6/22/2023 New Staff Senator Orientation

17. Have questions?
Want more information about being a USC Staff Senator?
You can refer to our Staff Senate FAQ for more information.
Just insert Staff Senate in the search bar
on the main USC website page.

18. UPDATES AND THEMES
J. Rex Tolliver

19. SAAS STRATEGIC PRIORITIES
COMMITTEE UPDATE
Leena Holt & Dana Talbert

20. CHARGE & PROGRESS UPDATE
• Committee formed in February comprised of a group of Student
Affairs and Academic Support staff members – recommended
by the associate vice presidents
• Charge to align with university strategic priorities
• Priorities will drive the unified work of the division for the next
seven years
• Opportunity to hear all voices

21. SUB-GROUPS
• Student Experience
• Joshua Cauble (Student Life), Nigel Smith (Student Success), Jared Williams
(Health and Well-Being)
• Research/Impact
• Jessie McNevin (Residential Experience), Dr. David Simmons (Residential
Experience)
• Operational Excellence
• Emily Cato (Health and Well-Being), Maureen Grewe (Dean of Students), Kat
James (Dean of Students)
Co-Chairs (Leena Holt, Student Life and Dana Talbert, Student Success)

22. APPROACH
• Pre-Survey – Opportunity for individual response from division
members
• Directors Data – Opportunity for directors to lead discussion
with their own areas/teams for feedback/response
• Open Forum – Opportunity for reaching the broader division for
input and engagement
• Designated focus groups (as needed) to gather any additional
information/feedback (Dean's Advisory Council)

23. TIMELINE
March 14th Presented in AVP meeting
March 17th Division wide communication sent to Directors and all staff
March 20th Student Focus Group- Dean’s Advisory Council
March 20th- April 14th Open Forums:
· Student Experience & Post Graduate Success
• Wednesday, March 29, 1:00P-3:00P, RH303
• Thursday, April 6, 10:00A-12:00P, RH303
· Operational Excellence
• Tuesday, March 28, 10:00A - 12:00P, RH303
• Thursday, March 30, 1:00P - 3:00P, RH303
· Research & Scholarly Impact
• Tuesday March 28 1-3pm, RH303
• Monday April 10 3-5pm, RH305
April 21st Full draft to committee for edit
May 15th Final draft to Rex

24. DIVISION STRATEGIC PLANNING PRE-SURVEY
The strategic planning
committee is seeking your
feedback!
Please complete this
anonymous pre-survey by
March 27

25. SHARED SERVICES
Division of Student Affairs and Academic Support

26. WHY
• Efficiency, consistency, better use of resources
• Employee growth and advancement
• Safeguards and succession planning
• Enhanced service for students, families and other constituents
• One division

27. HOW
• Preserve people
• Recognize strengths, value expertise
• Begin with current position descriptions and structure
• Ensure work gets done, minimize disruption

28. Business
Strategy
What are we
aiming to
achieve?
People
Strategy
Who needs to
be involved?
Operating Model
How are we organized to
deliver on the strategy?
Work Architecture
How do we structure teams,
jobs, duties, and task?
Capability Framework
What are the knowledge, skills,
abilities, and other characteristics
needed to execute on strategy?
People
Strategy
Realization

29. WHAT
• Organizations that serve the entire division
• Multi-layered teams of cross-trained employees
• Elevate expertise, provide career paths
• Increase access to variety of experts

30. COMMUNICATIONS
AND MARKETING
DRAFT
Executive Director
of Communications
and Marketing
Maegan Gudridge
Digital Content Graphic Design
Public Relations and
Marketing
Relationship
Management

31. FINANCE
DRAFT Executive Director
of Finance
Enterprise Finance
– Housing
(External)
Enterprise Finance
– Student Health
and Well-Being
Financial Services
(Internal)
Fiscal Analyst

32. HUMAN RESOURCES
DRAFT - Phase One
Executive Director
of Human Resources
Alicia Bervine
Housing
Student
Success
Student Life
Professional
Development
New Position
Student Health
Services
Administrative
Assistant

33. HUMAN RESOURCES
DRAFT - Phase Two
Executive Director
of Human Resources
Alicia Bervine
Employee
Relations
Recruitment Partner
Services
Professional
Development
Administrative
Assistant

34. CAPITAL PLANNING
AND PROJECTS
DRAFT Director of
Construction and
Renovation
Associate
Director of
Construction and
Renovation
Project Manager
Interior Designer
Interior Designer

35. INFORMATION
TECHNOLOGY
DRAFT Executive Director
of Information Technology
Ken Parks
Central Support
Web Developer
Network
Manager
Desktop
support
Manager
IT Support
Manager
Housing
Desktop
Support IT Consultant I
Data PGM
Analyst
Access Control
Manager
Vacant
Administrative
Assistant
SHS IT Manager
Desktop
Support
Specialist
Desktop
Support
Specialist
IT Support

36. WHAT’S NEXT