work breakdown structure

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Work Breakdown Structure

Deadlines
Initiation Feasibility Organisation Execution Transfer
DeliverableLessons learnedRisk
• Project Charter
• Stakeholder
Analysis
• Requirements
• Service/Produc
t
• Risque
Analysis
• WBS
• PERT
• GANTT
• Project Plan
• Kanban Chart
• Dashboard
• Reporting
• Test
• Lessons
learned
• Work break-
down structure/ Estimation
23/03
• Sequencing Tactic/Strategy
• Project Plan 30/03
• Project Control
11/04
• Meeting
• Project Status
• Scope Change
• Test
• Requirements
• 16/03
• Risk
• 21/03
• Project
initiation
19/01 16/02
• Stakeholder
• 09/03
• Transfer 20/04
• Lessons learned
Gate Review Gate Review Gate Review Gate ReviewGate Review
Topics
? What’s the project ?
What are the
needs ? What’s the
best solution ?
How do we organise
the project ?
How can i keep
the project on track ?
How can i make sure
that the client will take
over the project ?

+
What should you know about your
project ?
 Project Owner : « So, what will i get for my money ? When will i
get my product/my service? What will i get ? What’s your
strategy to deliver me the product/the service? How much will it
cost me?»
 Solution : description of what the product/service will look like?
 Inventory : of all the task that need to be done to deliver the
product/service
 Estimation : Cost/Duration
 Sequencing : strategy, critical path
 Schedule : start and end date

+ Organisation Phase
Charter
Stakeholder
Analysis
Requirements
Analysis
Scope
Statement
Risk
Analysis
W.B.S
Strategic
Sequencing
Schedule
(Gantt)
Service / Product

+ Organisation Phase
Project
Charter
Stakeholder
Analysis
Requirements
Analysis
Scope
Statement
Risk
Analysis
W.B.S
Strategic
Sequencing
Schedule
(Gantt)
Service / Product

+
What will the product look like?

 Basic Needs :
 How to find a job/a master/ an internship ?
 How to know exactly what I really want to do
?
 How to get network opportunities?
 How to gain more practical experience?
 How to face the competition ?
Learn how to manage
A project !
Learning from
experienced
Project managers
Network contact to
Human resources
managers/
Project managers
Get the big picture
(jobs/studies) project
manager in different
fields
Experience sharing
 Requirements :
Real Life
USPInteractivity
Knowledge
sucking !
Concrete/practical
« Off the beaten
track! »
Variety
Network
 Added Value
Criteria's :
Deliverables : advices –
opportunities – take aways – How
to’s
Outcomes : increase credibility –
visibility - skills
Promise/Hope :
conference will give you
access to the practitioners
club (recognition of
legitimacy, credibility)
• Skilled speakers
• Learning
• Relevant/useful
• Clear structured
• Easy
• Informed
• Time to talk
• Stories
• Concrete
• Face to face
• Good Atmosphere
• Business cards
• Easy understanding
• Exchange
• Enjoyment
 Measures :
26 – 70 euros
Constraints : location (not to far
away), time (availability, topic (no
bla bla)

+
DIVERGENCE
CONVERGENCE
CREATIVITY
DEVELOPMENT
Define what the project owner
will get ?
8

+
Strenghts Weaknesses
Sol 1
Sol 2
Sol 3
Sol 1
Sol 2
Sol 3
Opportunities Threats
Sol 1
Sol 2
Sol 3
Sol 1
Sol 2
Sol 3
Criteria
Key
factors
succes
s
Weight Solutions
studied
P1 P2 P3
Image
Easy to implement
Security
Fiability
Cost
Total
 Quantitative Analysis
 Multicriteria choice table
 Qualitative Analysis
 Strenghts
 Weaknesses
 Opportunities
 Threats
9

+
Definition
 A deliverable-oriented (or task oriented) hierachical
decomposition of the work to be executed by the
project team to accomplis the project objectives and
create the required deliverables

+
Why use a WBS
 Visualize and organize the scope of the project
 Be sure to have 100% of the tasks
 Communicate project team and stakeholders
 Identify problems linked to overlapping
responsibilities
 Do a precise estimation
 Decide on how to manage the project
13

+Web Site (Blog)
Posts and
Pages
Edit Post
Publish
Post
Seatings
Comments
Spam
Comments
Moderate
Comments
Share
Content
Like
content
Tweet
content
Multishare
content
Content
Embedde
d content
Images
Text

+
Functions/Activities/Tasks

+
Product WBS

+
Sample WBS

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Process WBS

+
Hybrid WBS

+
Geographical WBS

+
Outline

+ Project management process

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Task oriented (verb)
Types of
WBS
Types of Work Breakdown Structure
Deliverable oriented (noun)
Time phased (phases)
Organisation types,
geographical-types
Cost-breakdown, …

+
How to build a WBS ?
1. Identify all Work packages,
2. Organize the distribution of the work and management of each activity,
3. Find skills and material means necessary to the achievement of each Work
package
 Resources are internal to the company or external. If external, the Work
package will be subcontracted.
4. Negotiate the necessary resources with their leaders,
5. Assign each Work package to a single responsible person,
6. Define the objectives and the expected results of the Work package
7. "Complete the contract" for the relationship in a Work package document.
24

+ Party
Guests
Guest
List
Name
Tags
Seatings
Supervision
Coordination
Communicatio
n
Budget
Refreshments
Menu
Caterer
Reception
Guest
Book
Gift
Table
Thank
yous

+ Party
Guests
Guest
List
Name
Tags
Seatings
Supervision
Coordination
Communicatio
n
Budget
Refreshments
Menu
Caterer
Reception
Guest
Book
Gift
Table
Thank
yous
Responible for task
completion
?
?
?
?
?
?

+ Party
Guests
Guest
List
Name
Tags
Seatings
Supervision
Coordination
Communicatio
n
Budget
Refreshments
Menu
Caterer
Reception
Guest
Book
Gift
Table
Thank
yous
Responsible for task
completion
?
?
?
?
?
?

+ Party
Guests
Guest
List
Name
Tags
Seatings
Supervision
Coordinatio
n
Communicatio
n
Budget
Refreshments
Menu
Caterer
Reception
Guest
Book
Gift
Table
Thank
yous
Subcontractor Responible
2 000 €
5 000 €
1 000 €
8 000 €

+ Party
Guests
Guest
List
Name
Tags
Seatings
Supervision
Coordination
Communicatio
n
Budget
Refreshments
Menu
Caterer
Reception
Guest
Book
Gift
Table
Thank
yous
Subcontractor Responible € Budget
2 000 €
5 000 €
1 000 €
8 000 €
2 000 €
2 000 €
1000 €
4 000 €
2 000 €
2 000 €
2 000 €
2 000 €
6 000 € 7 000 € 4 000 €
25 000 €

+ Party
Guests
Guest
List
Name
Tags
Seatings
Supervision
Coordination
Communicatio
n
Budget
Refreshments
Menu
Caterer
Reception
Guest
Book
Gift
Table
Thank
yous
2 000 €
5 000 €
1 000 €
8 000 €
2 000 €
2 000 €
1000 €
4 000 €
2 000 €
2 000 €
2 000 €
2 000 €
6 000 € 7 000 € 4 000 €
25 000 €
5 P/D
5 P/D
10 P/D
20 P/D
10 P/D
10 P/D
5 P/D
5 P/D
5 P/D 5 P/D
5 P/D
5 P/D
25 P/D 10 P/D 15 P/D
70 Person/Days
P/D Person/Days

+WBS: how far down ?
WBS is decomposed to the work package level
Dividing until you can track project performance
Progressive elaboration allows to refine progressively
No longer able to define planned outcomes
Only detail remains are actions
No more than 60 WPs
Must be manageable

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WBS Pitfalls
 Using the wbs as a task list
 Organizing the wbs by organisation structure
 Time Phasing the WBS
 A lack of traceability to the WBS
 No leverage for change control
 No support activities
 Taking the wbs for granted
32

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WBS Pitfalls
 Too many levels or tasks
 Deliverables not activities or tasks
 Is not a plan / organisational hierarchy
 Work packages not detailed activities
 Overlapping responsibilities
 Adding requirement instead of tasks
 More than 100%
 Neglect creating WBS dictionary entry
 No change control
33

+ Party
Guests
Guest
List
Name
Tags
Seatings
Supervision
Coordination
Communicatio
n
Budget
Refreshments
Menu
Caterer
Reception
Guest
Book
Gift
Table
Thank
yous
2 000 €
5 000 €
1 000 €
8 000 € = 32%
2 000 €
2 000 €
1000 €
4 000 €
2 000 €
2 000 €
2 000 €
2 000 €
6 000 € = 24% 7 000 € = 28% 4 000 € = 16%
25 000 €
5 P/D
5 P/D
10 P/D 10 P/D
10 P/D
5 P/D
5 P/D
5 P/D 5 P/D
5 P/D
5 P/D
P/D Person/Days

+
Assigned to
…
Assigned to
…
Assigned to
…
Task 1
Task 2
Task 3
Responsibility Matrix

+
Responsibility Matrix
R = Person owns the Work package
A = He or she must sign or approve the work before it is validated.
S = Can provide resources or can play a supporting role in implementation.
C = Has information and/or capability necessary to complete the work.
I = Must be notified of results, but need not be consulted.

+
Project manager in a matrix organisation
37
Project
Objectives
Project Manager
Work package
Responsible
Line
Manager

+
WBS Dictionnary
38
What do you need to start the task?
What will you exactly deliver?
Main risks?

work breakdown structure

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work breakdown structure

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