Presentation at the 2016 UAE ORCID Workshop held at the American University in Sharjah (6 March 2016)

1. orcid.orgContact Info: p. +1-301-922-9062 a. 10411 Motor City Drive, Suite 750, Bethesda, MD 20817 USA
Why,What & How:
The role of ORCID in Research Management
2016 UAE Workshop
Sunday 6 March
Matthew Buys
Regional Director, ORCID
m.buys@orcid.org
http://orcid.org/0000-0001-7234-3684

2. The research community has lacked
the ability to link researchers and
scholars with their professional
activities.
• Name variations:
§ Matthew J Buys, MJ Buys, M Buys, Matthew John
Buys, 修 入, Мэтью Байс
• Institutional variations:
§ ORCID, ORCID Incorporated, ORCID Inc, ORCID
EMEA
Why is there a problem?
2

3. Algorithms cannot solve this
• Different versions (full
name vs. initials)
• Shared names
• Transliteration
• ALT characters
• Name changes
• Multiple family names
J. Å. S. Sørensen
J.Aa. S. Sørensen
J. Åge S. Sørensen
J.Aage S. Sørensen
J. Åge Smærup Sørensen
J.Aage Smaerup Sørensen
3

4. • Discoverability of research outputs in
databases and institutional record
management
• It is a challenge to find the unique researchers
or institution without a unique persistent iD
(ORCID)
• ORCID allows for simple searching of a specific
iD and creates an authority record i.e.
http://orcid.org/0000-0001-7234-3684
First challenge
4

5. • Output tracking, research reporting and
impact assessment
• It is extremely difficult for an institution to conduct
research evaluation without a unique persistent iD
(ORCID) or an institutional iD
• It is possible to ensure that the institutional name that is
captured in ORCID enabled publisher systems is correct
i.e. ORCID Inc
• This enables better research evaluation and improved
integrity of data in the research ecosystem
Second challenge
5

6. RIMS Finance Institutional
Repository
Grant
Systems
Interoperability???
Research
Data
Institutional Challenge: Silo Systems
6
Solution: ORCID enables interoperability

7. 7
ORCID provides a persistent digital identifier that
distinguishes researchers from each other

8. Activities linked to ORCID
Professional activities (Education, Employment, Funding and
Works) can be added by an individual or automatically by an
ORCID member organization through the API – as well biography
8

9. ORCID connects systems
Research
Information
Management
Systems
Institutional
Repository
Publisher
Manuscript
Submission
Funder
Grant
Submission
System
HR system
Other
Institutional
Systems

10. • The ORCID API explained
• Provides systems to system connections
• Automates flow of information
• Improves efficiency and reduces administrative burden
• Includes a persistent iD (ORCID iD) for uniqueness
and interoperability (exchange of information between
systems)
orcid.org 10

11. ORCID community integrations
• Funders: COLLECT iDs at grant submission and review; PUBLISH with
award; POST grant IDs researcher record; RECEIVE updates
• Universities: COLLECT iDs for new staff and students, at thesis
submission, in faculty profile systems; POST affiliation IDs; RECEIVE updates
• Publishers and Repositories: COLLECT iDs for authors,
contributors, and reviewers; PUBLISH iD with work, POST paper, dataset,
review IDs; RECEIVE updates
• Associations: COLLECT iDs for members, authors, and meeting
participants; POST affiliation and presentation IDs; RECEIVE updates
orcid.org 11

12. Adoption of ORCID
orcid.org 12
2,014,627 ORCID iDs and counting
12,121,523Works activities
(publications, data sets, patents and other
research outputs)
150,378 Funding activities
704,751 Employment activities

13. Membership options
13
Feature
Basic Member
API
Premium
Member API
Number of system integrations (client credentials) One (1) Five (5)
Get an individuals authenticated ORCID iD ✓ ✓
Search/retrieve data ✓ ✓
Notification of an update to a researchers ORCID record
(webhooks) ✓
Add to and update ORCID records ✓ ✓
Facilitated creation of new ORCID Records for your
researchers ✓ ✓
Documentation/Knowledgebase ✓ ✓
Peer support group ✓ ✓
Webinar/email support ✓ ✓
Public data file dump 2x annually Monthly
Custom API usage reports 2x annually (generic) Monthly (custom)
ORCID newsletter 2x annually Monthly

14. Which membership?
orcid.org 14
Basic Membership
• One (1) system integration
• US$5,000
Premium Membership
• Up to five (5) system integrations
• US$10,000 or US$25,000 dependent on institution size
• Automatic notifications (new researcher activities)
• Additional benefits (analytics, newsletter and support)
NOTE: not-for-profit organizations receive an additional
20% discount off the above fees

15. Automatic notifications
orcid.org
ORCID RecordPublisher
University Library
Funders
submit
manuscript
ACCEPTED!
notification to
preprint
repository
NEW
INFO!
Faculty Profiles
http://crosstech.crossref.org/2015/09/orcid-auto-update.html
15

16. orcid.org
Integration Process
Technically, integrating ORCID involves
adding <person ID> and <source> fields to data
models, mapping to ORCID API, and implementing
OAuth and RESTful calls.
Socially, it is critical that researchers are
engaged in the process.
16

17. An example: KAUST
orcid.org 17
• Click and Create
• Library Guide
• Training Sessions
• Theses and Dissertations
http://libguides.kaust.edu.sa/orcid
http://orcid.kaust.edu.sa/

18. orcid.org 18
New features: Peer Review

19. orcid.org 19
New features: Project CRedIT

20. orcid.org 20
• Requiring ORCID in Publication Workflows: Open
Letter
• Major publishers have committed to requiring ORCID iDs in
the publishing process for their journals and invite other
publishers to do the same.
• To date 16 publishers have signed the letter, including:
§ PLOS, eLife, EMBO Press,American Geophysical Union,
IEEE, Hindawi, Science journals, ScienceOpen, Frontiers,
JMIR Publications, Grupo Cominicar Ediciones, Military
Technical Courier,The Company of Biologists, IDEA
(Instituto de Estudios Avanzados) de la Universidad de
Santiago de Chile (USACH), Faculty of 1000
Publisher Updates

21. orcid.org 21
• Uniquely identify a researcher and their research
• Reduce administrative burden
• Improve data integrity that feeds into
the university ranking data through ORCID
connected publishers
• Better tracking of research outputs
• Career tracking of thesis/dissertation students
• Integration with research management and
institutional repository systems (and other
systems such as HR)
Key benefits

22. …. enter data once and reuse this many times.
Key functions:
• Standard/compliant CVs
• Interoperable systems
• Public presence of research
• Embed unique identifiers into the workflow
• Compliance with standards
• Accurate reporting
Enabling innovation through functional
information management systems
Digital ecosystem of the future
22

23. orcid.org 23
The ability to uniquely identify
contributors is a deceptively simple
concept which, if realised, could enable
forms of real-time understanding of
scientific research that up to now have
been extremely costly (if not impossible).
--Jonathan Kram,Wellcome Trust
Closing remarks

24. • Find out more at http://orcid.org
• Register at http://orcid.org/register
24orcid.org
Thank you!
Matthew Buys
Regional Director, ORCID
m.buys@orcid.org
http://orcid.org/0000-0001-7234-3684