Why, What & How: The role of ORCID in Research Management (M. Buys)

1. orcid.orgContact Info: p. +1-301-922-9062 a. 10411 Motor City Drive, Suite 750, Bethesda, MD 20817 USA Why,What & How: The role of ORCID in Research Management 2016 UAE Workshop Sunday 6 March Matthew Buys Regional Director, ORCID m.buys@orcid.org http://orcid.org/0000-0001-7234-3684

2. The research community has lacked the ability to link researchers and scholars with their professional activities. •  Name variations: §  Matthew J Buys, MJ Buys, M Buys, Matthew John Buys, 修入, Мэтью Байс •  Institutional variations: §  ORCID, ORCID Incorporated, ORCID Inc, ORCID EMEA Why is there a problem? 2

3. Algorithms cannot solve this •  Different versions (full name vs. initials) •  Shared names •  Transliteration •  ALT characters •  Name changes •  Multiple family names J. Å. S. Sørensen J.Aa. S. Sørensen J. Åge S. Sørensen J.Aage S. Sørensen J. Åge Smærup Sørensen J.Aage Smaerup Sørensen 3

4. •  Discoverability of research outputs in databases and institutional record management •  It is a challenge to find the unique researchers or institution without a unique persistent iD (ORCID) •  ORCID allows for simple searching of a specific iD and creates an authority record i.e. http://orcid.org/0000-0001-7234-3684 First challenge 4

5. • Output tracking, research reporting and impact assessment •  It is extremely difficult for an institution to conduct research evaluation without a unique persistent iD (ORCID) or an institutional iD •  It is possible to ensure that the institutional name that is captured in ORCID enabled publisher systems is correct i.e. ORCID Inc •  This enables better research evaluation and improved integrity of data in the research ecosystem Second challenge 5

6. RIMS Finance Institutional Repository Grant Systems Interoperability??? Research Data Institutional Challenge: Silo Systems 6 Solution: ORCID enables interoperability

7. 7 ORCID provides a persistent digital identifier that distinguishes researchers from each other

8. Activities linked to ORCID Professional activities (Education, Employment, Funding and Works) can be added by an individual or automatically by an ORCID member organization through the API – as well biography 8

9. ORCID connects systems Research Information Management Systems Institutional Repository Publisher Manuscript Submission Funder Grant Submission System HR system Other Institutional Systems

10. •  The ORCID API explained •  Provides systems to system connections •  Automates flow of information •  Improves efficiency and reduces administrative burden •  Includes a persistent iD (ORCID iD) for uniqueness and interoperability (exchange of information between systems) orcid.org 10

11. ORCID community integrations •  Funders: COLLECT iDs at grant submission and review; PUBLISH with award; POST grant IDs researcher record; RECEIVE updates •  Universities: COLLECT iDs for new staff and students, at thesis submission, in faculty profile systems; POST affiliation IDs; RECEIVE updates •  Publishers and Repositories: COLLECT iDs for authors, contributors, and reviewers; PUBLISH iD with work, POST paper, dataset, review IDs; RECEIVE updates •  Associations: COLLECT iDs for members, authors, and meeting participants; POST affiliation and presentation IDs; RECEIVE updates orcid.org 11

12. Adoption of ORCID orcid.org 12 2,014,627 ORCID iDs and counting 12,121,523Works activities (publications, data sets, patents and other research outputs) 150,378 Funding activities 704,751 Employment activities

13. Membership options 13 Feature Basic Member API Premium Member API Number of system integrations (client credentials) One (1) Five (5) Get an individuals authenticated ORCID iD ✓ ✓ Search/retrieve data ✓ ✓ Notification of an update to a researchers ORCID record (webhooks) ✓ Add to and update ORCID records ✓ ✓ Facilitated creation of new ORCID Records for your researchers ✓ ✓ Documentation/Knowledgebase ✓ ✓ Peer support group ✓ ✓ Webinar/email support ✓ ✓ Public data file dump 2x annually Monthly Custom API usage reports 2x annually (generic) Monthly (custom) ORCID newsletter 2x annually Monthly

14. Which membership? orcid.org 14 Basic Membership •  One (1) system integration •  US$5,000 Premium Membership •  Up to five (5) system integrations •  US$10,000 or US$25,000 dependent on institution size •  Automatic notifications (new researcher activities) •  Additional benefits (analytics, newsletter and support) NOTE: not-for-profit organizations receive an additional 20% discount off the above fees

15. Automatic notifications orcid.org ORCID RecordPublisher University Library Funders submit manuscript ACCEPTED! notiﬁcation to preprint repository NEW INFO! Faculty Proﬁles http://crosstech.crossref.org/2015/09/orcid-auto-update.html 15

16. orcid.org Integration Process Technically, integrating ORCID involves adding <person ID> and <source> fields to data models, mapping to ORCID API, and implementing OAuth and RESTful calls. Socially, it is critical that researchers are engaged in the process. 16

17. An example: KAUST orcid.org 17 •  Click and Create •  Library Guide •  Training Sessions •  Theses and Dissertations http://libguides.kaust.edu.sa/orcid http://orcid.kaust.edu.sa/

18. orcid.org 18 New features: Peer Review

19. orcid.org 19 New features: Project CRedIT

20. orcid.org 20 •  Requiring ORCID in Publication Workflows: Open Letter •  Major publishers have committed to requiring ORCID iDs in the publishing process for their journals and invite other publishers to do the same. •  To date 16 publishers have signed the letter, including: §  PLOS, eLife, EMBO Press,American Geophysical Union, IEEE, Hindawi, Science journals, ScienceOpen, Frontiers, JMIR Publications, Grupo Cominicar Ediciones, Military Technical Courier,The Company of Biologists, IDEA (Instituto de Estudios Avanzados) de la Universidad de Santiago de Chile (USACH), Faculty of 1000 Publisher Updates

21. orcid.org 21 •  Uniquely identify a researcher and their research •  Reduce administrative burden •  Improve data integrity that feeds into the university ranking data through ORCID connected publishers •  Better tracking of research outputs •  Career tracking of thesis/dissertation students •  Integration with research management and institutional repository systems (and other systems such as HR) Key benefits

22. …. enter data once and reuse this many times. Key functions: •  Standard/compliant CVs •  Interoperable systems •  Public presence of research •  Embed unique identifiers into the workflow •  Compliance with standards •  Accurate reporting Enabling innovation through functional information management systems Digital ecosystem of the future 22

23. orcid.org 23 The ability to uniquely identify contributors is a deceptively simple concept which, if realised, could enable forms of real-time understanding of scientific research that up to now have been extremely costly (if not impossible). --Jonathan Kram,Wellcome Trust Closing remarks

24. •  Find out more at http://orcid.org •  Register at http://orcid.org/register 24orcid.org Thank you! Matthew Buys Regional Director, ORCID m.buys@orcid.org http://orcid.org/0000-0001-7234-3684

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