Goal Setting for PMO with OKR
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Learn about setting Goals for PMO teams using the OKR goal-setting method. Learn what OKRs are, and how you can use them to accelerate PMO Performance.
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Goal Setting for PMO with OKR
- 1. Sharper, Faster, Smarter Goal Setting for PMO Teams… with OKRs John McIntyre, HotPMO
- 2. We all know how to measure projects, but how do we measure whether the PMO is meeting the needs of the organization?
- 3. 1. What OKRs are 2. How OKRs can be used to align and accelerate PMO Performance
- 6. “Objectives should be set at a point high enough so that even if the individual pushes himself hard, they will still only have a 50-50 chance of making them..” Andy Grove - Intel
- 7. “Output will tend to be greater when everybody strives for a level of achievement beyond their immediate grasp, even though trying means failure half the time. Such goal-setting is extremely important if what you want is peak performance from yourself and your team” Andy Grove - Intel
- 10. OBJECTIVES Inspirational Attainable Doableinaquarter Controllablebytheteam Providebusinessvalue Qualitative KEYRESULTS Improve our test procedures and become the team that all others aspire to be Switch from Story points to flow metrics to improve predictability and team learning Refactor our user management module and make it blisteringly fast All programme workstreams resourced and delivering value by the end of the quarter
- 11. OBJECTIVES Inspirational Attainable Doableinaquarter Controllablebytheteam Providebusinessvalue Qualitative KEYRESULTS Aspirational Specific Progress-based Verticallyandhorizontallyaligned Drivetherightbehaviour Quantitative Improve our test procedures and become the team that all others aspire to be Switch from Story points to flow metrics to improve predictability and team learning Refactor our user management module and make it blisteringly fast All programme workstreams resourced and delivering value by the end of the quarter
- 12. OBJECTIVES Inspirational Attainable Doableinaquarter Controllablebytheteam Providebusinessvalue Qualitative KEYRESULTS Aspirational Specific Progress-based Verticallyandhorizontallyaligned Drivetherightbehaviour Quantitative Improve our test procedures and become the team that all others aspire to be Implementtest- driven development Increase unit test coverage to75% of code Discover at least 100 bugs andopen issues in old code not reviewed in 6 months Routinely conduct security assessments of ourcodebase using automated tools Product satisfaction score of atleast 7.5
- 14. Objective Develop the PMO as a centre of excellence that people want to engage with Score = 59% KR1 All members of the PMO complete 15 hours of personal development 50% KR2 Fresh, informative content added to the PMO business facing wiki every day 60% KR3 Run three lunch ‘n’ learn sessions with an attendance >10 33% KR4 Satisfaction survey score of 8.0 70% KR5 ‘Drop ins’ increase by 10% 80% Can you give me a PMO Example?
- 15. Over to you First Breakout session: Craft your own PMO OKR!
- 18. OBJECTIVES Inspirational Attainable SetAnnually Providebusinessvalue Qualitative Portfolio planning and management in place, aligned with 2021 business plan Default to Open Feedback loops in place Our people are trained
- 19. OBJECTIVES Inspirational Attainable SetAnnually Providebusinessvalue Qualitative KEYRESULTS Portfolio planning and management in place, aligned with 2021 business plan 100% of projectsthat have passedthe inception gateway can bedefined by their contributionto the 2021 Businessplan Regular cadence of meetings anddecision points in place KEYRESULTS Aspirational Specific Progress-based Verticallyandhorizontallyaligned Drivetherightbehaviour Quantitative
- 20. OBJECTIVES Inspirational Attainable SetAnnually Providebusinessvalue Qualitative KEYRESULTS Default to Open Unlessthere is a compellingreason,all projectdata is transparent andunrestricted in Confluence Weekly Showcases are happening weekly KEYRESULTS Aspirational Specific Progress-based Verticallyandhorizontallyaligned Drivetherightbehaviour Quantitative Roadmap and milestones accessible to all
- 21. OBJECTIVES Inspirational Attainable SetAnnually Providebusinessvalue Qualitative KEYRESULTS Feedback loops in place Weeklyreporting onall projects (wevalue deliveryover comprehensiveand polishedreports) Weekly Showcases have broadattendance KEYRESULTS Aspirational Specific Progress-based Verticallyandhorizontallyaligned Drivetherightbehaviour Quantitative All projects have defined gateways in place
- 22. OBJECTIVES Inspirational Attainable SetAnnually Providebusinessvalue Qualitative KEYRESULTS Our people are trained Onlinetraining for Confluenceandour Projects Framework All team leads and designated team members have completed online training KEYRESULTS Aspirational Specific Progress-based Verticallyandhorizontallyaligned Drivetherightbehaviour Quantitative Three project-related lunch andlearn sessions
- 24. Ticketmaster 24 OKRsfirst, projectsand milestones second Clear line of sight where we are going
- 25. Deceptively Easy (like Agile) Thin Slices of value over milestones You won’t hit your goals every time, and that’s okay. Data flows two ways.
- 26. 1. What OKRs are 2. How OKRs can be used to align and accelerate PMO Performance
- 28. Let me tell you a secret: Nobody in the business cares about your PMO Metrics
- 30. Over to you Second Breakout session: Which of your business objectives can your PMO move dials on?
- 31. 1. Spark intrinsic motivation 2. Maximise your people 3. Progress-driven goals = Continuous improvement 4. Employees to define their own aligned goals Leadership with OKRs
- 32. Find out more Want to learn more about OKR? Try these resources: • A journey through OKR • Management model guide to OKR
Notas do Editor
- Break out to discuss an objective of yours – how could you convert it into an OKR?
- OKRs promote alignment across teams, across geographies and at every level of the organization
- Putting OKRs first, projects second – describing how we put the Objectives and KRs (targets/ metrics) first and then flex the portfolio of work we are doing to meet the KRs. Flexible portfolio, but clear line-of-sight to where we are going. OKRs improve the process of making decisions about the portfolio content, because we always have the objective statements to align to.
- OKRs promote alignment across teams, across geographies and at every level of the organization