erp solution for manufacturing industry

MANUFACTURING
INDUSTRY
SOLUTION
ON
Tally.ERP 9Tally.ERP 9
+
Introduced By

Overview of Project
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Sales &
Marketing
Maintenance
Accounts
Purchase
Stores
Production
QualityPayroll
The following
departments are
chosen for automation
and the processes:

General Flowchart of Process for the Department - PurchaseGeneral Flowchart of Process for the Department - Purchase
Quality Assurance
VendorStores
AccountsRaw Material &
Finished Goods Inspection
Clearance of
Payment to Vendor
Invoice Payment
Raise P.O.Raising Indent
Raising Indent
Send GRN / Invoice
& QA Report
Raise Debit Note
for Rejected Goods
Supply of Goods and InvoiceSend Back Rejected Goods
4
7
8
1
6
35
2
9
PurchasePurchase

No. Document Title Owner Department Tally.ERP 9
Customizabl
e
1 PURCHASE INDENT STORES NO YES
2 PURCHASE ORDER – LOCAL PURCHASE YES YES
3 PURCHASE ORDER – IMPORT PURCHASE YES YES
4 PURCHASE ORDER – CAPEX PURCHASE YES YES
5 JOB WORK ORDER (IN-OUT) PURCHASE YES YES
6 GATE ENTRY- QC (INSPECTION REPORT) G.R.N. QC and STORES YES YES
7 DEBIT NOTE FOR REJECTED MATERIAL PURCHASE YES YES
8 BILL PASSING MEMO (FOR RELEASING PAYMENT) PURCHASE YES YES
9 PAYMENT ADVICE NOTE (PAYMENT VOUCHER) ACCOUNTS YES YES
List of Purchasing System DocumentsList of Purchasing System Documents

No. Report Title Report Description
Tally.ERP
9
Customizabl
e
1 Indent Report
Information on indents raised item wise/ sub-department-
wise (Raw Material / Packing Material etc.)
NO YES
2 P.O. Report Check pending P.O. s for one or all vendors in a single screen YES YES
3 P.O. Report Check pending P.O. s for one or all Item wise in a single screen YES YES
4 Voucher Register Voucher Register YES NO
5 Gate Entry Register
Gate Entry Register for all Materials (GATE ENTRY - QC
PASSING - STORES ENTRY with GRN)
NO YES
6 ROL /MOL Report
Re-Order Level / Minimum Order Level monitoring for raising
next P.O.
YES NO
7 MRP
Material Requisition Plan (Based On Actual Sale Orders And
Expected Orders)
NO YES
List of Purchasing System ReportsList of Purchasing System Reports

No. Report Title Report Description Tally.ERP 9
Customizabl
e
8 PP Report – RM - SUM Purchase Planning Report (Raw Material) – Summary NO YES
9 PP Report – RM - DET
Purchase Planning Report (Raw Material) – Detail with P.O.
Status
NO YES
10 PP Report – PM - DET
Purchase Planning Report (Packing Material) – Detail with
P.O. Status
NO YES
11 PP Report – SF - SUM
Purchase Planning Report (Semi Finished Goods) –
Summary (to plan RM requirement)
NO YES
12 PC VS SC Report
Purchase Cost V/s Standard Cost (To Check Historical
Information)
NO YES
13 Inflation Report
Inflation Report (To Check Trend In Change Of Purchased
Goods Prices)
NO YES
14 PR – Supplier Wise Supplier Wise Purchase Report NO YES

Customizabl
e
15 OPR – PO Wise Outstanding Payment Report - PO Wise NO YES
16 OPR – Supplier Wise Outstanding Payment Report - Supplier Wise NO YES
17 Ageing Analysis Ageing Analysis – Payments NO YES
18 Stock Query Report
History of all the parameters of a given stock item in a
consolidated CARD like format
YES NO
19 Vendor Evaluation Vendor Evaluation Report – for ISO Compliance ) No YES

AdditionalAdditional
Facility for theFacility for the
ProcessProcess
AutomationAutomation
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Security Module
Avoid Modification of P.O. at junior operator level
No Purchase Invoice to be created without PO and GRN REF
Purchase Bill Rate should not exceed PO Rate
Purchase Quantity shouldn’t vary beyond a certain variation than
ordered (5% - 10%)
Approvals for variance in parameters by junior staff required
before P.O. finalization.
( Depending on the item, value/quantity shouldn’t exceed a
certain limit. If needed, it must be authorized by higher level
mgmt.)

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Store DepartmentStore Department

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General Flowchart of Process for the Department - StoresGeneral Flowchart of Process for the Department - Stores
Inform Material
Acceptance for Production
Issue Raw Material for Production
Issue Returnable Material
for External Processing
Raw Material Inspection Report
Return Rejected Material
Incoming Raw Material Inspection
Purchase Production Process Vendor
Quality
Assurance Material Supply Vendor
4
1
6
3
5
2
StoresStores

Customizabl
e
1 Goods Receipt Note Stores/Purchase YES YES
2 Rejection Out (Challan Rej.) Stores YES No
3 Returnable Gate Pass (for material sent for repairing) Process Vendor NO NO YES
4
Returnable Gate Pass / Goods sent out for Job Work
on Returnable basis
Process Vendor YES YES YES
5 Non returnable Gate Pass Process Vendor YES YES
6 Issue Slip for Raw Material Production YES YES
7 Issue Slip for Consumables Production YES YES
8 Purchase Bill Pending Purchase Bill Pending Report YES NO
List of Store System Documents

List of Store System Documents
Customizabl
e
9 Returnable goods register (Repairing) Returnable Goods Tracking report. NO YES
10 Returnable goods register (Job Work) Returnable Goods Tracking report. YES NO
11 Register (Vertical Layout) Voucher Register Report YES NO
12 Register (Horizontal Layout) Voucher Register Report YES NO
13 Closing Stock Report Closing stock with Qty / Rate / Amt. YES NO
14 Material Issue Report/Consumption
Material Issued - Department wise
with Qty / Amt.
YES NO
15 Stock Item Stock Item Ledger Report YES NO
16 Ageing Analysis Stock Ageing Report YES NO
17 ABC Analysis
ABC Analysis based on consumption
pattern (quantity-wise/value-wise)
NO YES

GRN Security – 1 :
Qty variance between PO and GRN is acceptable under a certain
limit (5%,10% etc.)
GRN Security – 2 :
Rate variance between PO and GRN where rate is higher than
P.O. not to be accepted
FeaturesFeatures

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Production DepartmentProduction Department

General Flowchart of Process for the Department – ProductionGeneral Flowchart of Process for the Department – Production
Quality
Assurance
Stores
Sales
Raise P.
O.
Issue Raw Material
Finished Goods Testing1
3
2
ProductionProduction

No. Document Title Owner Department Tally.ERP 9 Customizable
1 Production Entry of Finished Goods Planning /Prod Dept. YES NO
2
WIP Stock Entry (Based on Physical
/Checking of Goods wherever applicable)
Planning No Yes
List of Production Department Documents

No. Report Title Report Description Tally.ERP 9 Customizable
1 WIP Stock Report Semi Finished goods under process No Yes
2 Finished Stock Report Finished Goods To be recorded Location Wise No Yes
3 In Process Batch Report Semi Finished goods under process (RM to SF conversion) No Yes
4 Batches Under Filling
Finished goods under process (SF to FG completion) – allocated
to specific Work Order/ Batch / Stage / Recipe
No Yes
5 Yield & Loss Report Actual consumption of material for a given process / recipe No Yes
6
Excess / Under
Consumption Report
Finished goods under process (SF to FG completion) – allocated
to specific Work Order/ Batch / Stage / Recipe
No Yes
7 Batch Cost Report - SF
Semi Finished goods under process – allocated to specific Work
Order/ Batch / Stage / Recipe etc.
No Yes
8 Batch Cost Report - FG
Finished goods after processing - allocated to specific Work
No Yes
9
Production Entry
Register
Finished goods after processing - allocated to specific Work
Yes No
List of Production Department Reports

Negative Stock Security
Material Issue not allowed when Stock is Negative
feature for thefeature for the
ProcessProcess
AutomationAutomation

Quality Assurance DepartmentQuality Assurance Department

General Flowchart for the Process – Quality AssuranceGeneral Flowchart for the Process – Quality Assurance
Production
Raw Material Vendor
Quality Inspection
Material as per P.O.
Store accepted Raw Material
and Finished Goods
Stores
1
3
2 QualityQuality
AssuranceAssurance

No. Document Title
Owner
Department
Tally.ERP 9 Customizable
1 Quality Inspection for Raw Material QC No Yes
2 Planning /Prod Dept. QC No Yes
List of Quality Assurance System DocumentsList of Quality Assurance System Documents

1 Inspection Report – RM Inspection Status (Completed / Pending) report for RM No Yes
2 Inspection Report – RM Inspection Status (Completed / Pending) report for FG No Yes
List of Quality Assurance System ReportsList of Quality Assurance System Reports

Sales / Marketing Department

General Flowchart for the Process – Sales / MarketingGeneral Flowchart for the Process – Sales / Marketing
Accounts Production
Stores / QA / Dispatch
Clients
Raise P. O.
Raise P. O.
Deliver Finished Goods
Deliver Material as per
P.O.
Rejection of
unacceptable material
Invoice Payment
1
5
6
2
3
4
SalesSales

Customizabl
e
1 Delivery Order (SO) Sales Yes Yes
2 Dispatch Note (DN) Sales Yes Yes
3 Commercial Invoice Sales Yes Yes
4 Excise (TAX) Invoice Sales Yes Yes
Export Documentation
Pre-Shipment Reports
5 Proforma Invoice Sales Yes Yes
6 Packing List Sales No Yes
7 Letter for Bank Collection Sales No Yes
List of Sales System DocumentsList of Sales System Documents

No. Document Title Owner Departme Tally.ERP 9 Customizable
8 ARE 1 Sales No Yes
9 Bank Certificate Sales No Yes
10 Appendix Sales No Yes
11 Bill of Lading Sales No Yes
12 Pre Shipment Information Sales No Yes
13 Certificate of Origin Sales No Yes
14 ECGC Sales No Yes
15 Exchange Copy (1st and 2nd) Sales No Yes
Post-Shipment Reports

No. Document Title
Owner
Department
Tally.ERP 9 Customizable
16 Commercial Invoice Sales Yes Yes
17 Packing List Sales No Yes
18 ARE 1 Sales No Yes
19
Many More Relevant Documents for Export
are available
Sales
20 Credit Note (Sales Return) Client No Yes

Customizabl
e
1 Pending Delivery Order Report
Pending Sales order with Client wise / Item
wise Details
Yes Yes
2 Form Collection Report C/H Form Report Yes Yes
3 Form Collection Reminder Reminder Letter for C/H form Collection No Yes
4 Sales Analysis Product-wise
Product Group Sales Yes Yes
Product Level Sales Yes Yes
Product Shade Level Sales Yes Yes
SKU Level Sales Yes Yes
List of Sales System ReportsList of Sales System Reports

Customizabl
e
Sales Analysis Customer-wise
Customer Wise Sales Report Yes Yes
Customer Month Wise Volume Sales Report Customer Yes Yes
Month Wise Value Sales Report Yes Yes
5. Budget Analysis
Sales Budget Based On Parameters Like Salesperson,
Area, Product Etc.
Report - Budget Vs Actual – Volume No Yes
Report - Budget Vs Actual - Value No Yes

Customizabl
e
6 O/S ANALYSIS Outstanding Collection Report - Invoice Wise Yes Yes
Outstanding Collection Report - Customer Wise Yes Yes
Ageing Analysis Yes Yes
Month Wise Receivable Analysis No Yes
7 Dispatch Schedule Report Dispatch Planning Schedule Report No Yes
List of Sales System ReportsList of Sales System Reports

Maintenance Department

General Features For - Maintenance DepartmentGeneral Features For - Maintenance Department
General Scope of Activities of Maintenance Department
Keep the machines and
equipments in production dept.
fit for purpose all the time
Provide maintenance services
To all the other departments
Maintain Own Inventory of Spares etc.
Maintenance
Department

Customizabl
e
1
Receive material from stores in
maintenance.Godown
Maintenance No Yes
2 Issue material to maintenance Maintenance No Yes
List of Maintenance System DocumentsList of Maintenance System Documents

Customizabl
e
1. Inventory Inventory Report of Spares Yes Yes
List of Maintenance System Reports

Accounts Department

What Accounts Department Does?
The simple figure above indicates that the reflections of almost all
interdepartmental interactions reflect in accounts.
As we use Tally, we get the earlier mentioned reports as well as money
value of these transactions.
Accounts department ultimately generates two important types of
reports:
1. MIS and
2. STATUTORY
All
Department
GeneralGeneral
Features forFeatures for
AccountsAccounts
DepartmentDepartment
Accounts
Department

1 Statutory Compliance TDS/TCS Management (Salary and Non Salary Yes Yes
VAT management Yes Yes
CST management with Form Receivable Status Yes Yes
Service Tax Yes Yes
Excise Returns Yes Yes
2 Other Reports Fixed Assets Register
Bank Reco Module Yes No
Dash Board No Yes
Remote Access With Edit Features Yes No
List of Accounting System Reports

Payroll Department

Maintain Records of all the employees in tandem with HR.
Calculate proper payments towards salaries and statutory deductions.
Disburse the salaries and statutory payments.
Comply with the statutory requirements like PF and PT returns etc.
GeneralGeneral
Features forFeatures for
PayrollPayroll
DepartmentDepartment
Role of Payroll :

Customizabl
e
1.
Integration with Present HR Attendance
Software
No Yes
List of Payroll System Documents

1 Salary Slip and Register Yes No
2 Bank payment advice for salary payment Yes No
3 Department wise monthly salary summary Yes No
4 Gratuity Cont. Liability Yes Yes
5 Leave Record Module Yes Yes
6 Bonus - Report & Certificate
7 Other Reports
a. Provident Fund Yes No
b. Professional Tax Yes No
c. ESIC Yes No
d. TDS Yes
List of Payroll System ReportsList of Payroll System Reports

erp solution for manufacturing industry

erp solution for manufacturing industry

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