1. NEU ENERGY RESOURCES PMO PROPOSAL March 29 th , 2010 Lingling Yang, Rustem Bozkurt, Zeki Tanrikulu Dan Zheng, Ge Zheng, James Blackburn

2. Why do we need a PMO? Our company has a large quantity of project proposals. We don ’ t have the resources to complete all of them. A group needs to be established to help prioritize the projects, aligning them with our company goals. This will allow the executives better control of project flow.

6. Critical Success Factors

10. Scope in organization: The scope of PMO is provide support to the existing project groups. This is to include training and access to specialists. Forms and documents to standardize our paperwork and record keeping. The necessary technology allowing us to organize our information and give access to project groups. The PMO is also to provide staffing support to the projects groups.

17. Communications Plan ** In order for a project to be successful, there needs to be constant, effective communication between everyone. Name/Nature of Communication From To Content Provided By Frequency Format Used Delivery Media Urgent Issues Project Manager PMO Project Sponsor Project Managers Any Stakeholder As needed Any Verbal E-mail Memos Issues Updates/ Resolutions Executive Sponsor PMO Manager, PMO GM Executive Sponsor As needed Verbal, E-mail Memos Status Report PMO Manager PMO GM PMO Manager Project Managers Monthly Report Form E-mail Shared Storage Special Presentation or Meetings for Updating Executives PMO Manager Executive Team Program Manager Program Director As needed TBD based on requirements Meeting Issue Items Status / Updates / Resolution Project Managers PMO Manager Project Managers, Project Team Members (1) Weekly (via the Project Status Report) (2) As needed (1) Project Status Report form (1) E-mail Change Requests Project Managers PMO Manager Project Managers As needed Standard Change Request form E-mail Project Status Report Program Manager PMO Manager PMO Manager, Project Managers Weekly Standard Status Report Form New Issues/Action Items Stakeholders Project Manager Stakeholders Bi-Weekly Discussions during bi-weekly stakeholders meeting Issues/Action Items section of meeting minutes Urgent Information Impacting Team and External (I/S) Stakeholders Program GM Team & External Stakeholders PMO Manager, PMO GM, Project Managers As needed TBD E-Mail/Voice Mail, as appropriate

18. Risk Management For each project a risk management form needs to be completed by the project group. This form includes the following items: - The description of the risk - The type of risk - The scale of impact ranked 1-10. - The response to limit or eliminate the risk

20. Procurement Plan Up to $10,000 – Project Team is Authorized to make Purchases $10,000 - $50,000 – Project Manager is to Approve any Purchases Above $50,000 – The PMO is to Create a Request for Executive Approval