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Meeting mgtroles gsw

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Gemini Deck

Publicada em: Negócios, Espiritual
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Meeting mgtroles gsw

  1. 1. Meeting Management and RolesJuly 1998
  2. 2. Regardless of Your Role, You Are Judged on How YouHandle a Meeting Time Management? Managerial/ Leadership Skills? Problem Executive Solving Presence? Capabilities? MtgMgtRolesv1.ppt -2-
  3. 3. Steps to an Effective Meeting • Establish the need • Set a clear agenda • Arrange logistics Plan • Define roles and responsibilities • Pre-position key contributions • Identify and overcome barriers • Follow the agenda • Record group thinking Do • Practice good meeting behaviors • Encourage participation • Identify next steps • Note benefits and concerns • Evaluate effectiveness Review • Circulate meeting summary • Follow up on next steps • Incorporate benefits and concerns into next meeting plan MtgMgtRolesv1.ppt -3-
  4. 4. Effective Meeting ChecklistDate: ____________________ Purpose: ____________________ Activity Yes No 1. Was an agenda sent out ahead of time? _____ _____ 2. Were objectives clear? _____ _____ 3. Were handouts and meeting aides prepared in advance and presented at the meeting? _____ _____ 4. Was the meeting room set up properly? _____ _____ 5. Did the meeting start on time? _____ _____ 6. Was the agenda followed? _____ _____ 7. Did participants understand what was expected of them during the meeting? _____ _____ 8. Did the meeting end on time? _____ _____ 9. Was there good participation in the meeting? _____ _____10. Was the meeting controlled? _____ _____11. Was the meeting summarized? _____ _____12. Were participants’ problems, concerns, and needs sought? _____ _____13. Were decisions made or action items assigned to resolve problems? _____ _____14. Were commitments asked for and made? _____ _____15. Were follow-up reporting times established? _____ _____16. Did meeting leader practice good interpersonal skills: active listening, paraphrasing, and _____ _____ _____ _____ _____ _____ _____ _____ MtgMgtRolesv1.ppt -4-
  5. 5. We Participate in All Types of MeetingsPresenting Facilitating Lecture/Presentation 20% 80% 50% 50% 80% 20% One-way information Project updates, Staff meetings, Decision-oriented sharing meetings, management reviews standing committee meetings, problem-solving briefings meetings meetings, task force meetings, team meetings, project team meetings, focus groupsSource: How to Lead Work Teams: Facilitation Skills, Fran Rees. MtgMgtRolesv1.ppt -5-
  6. 6. Meeting Roles: Client/ Team Leader• “Owns” the meeting—sets the objectives• Determines the participants• Provides support, information, and resources• Sets the tone• Encourages creativity• Makes decisions MtgMgtRolesv1.ppt -6-
  7. 7. Meeting Behavior: The Leader Sets the Tone• Demand serious preparation, attention, and effort• Set high—but reasonable, achievable expectations• Speak in terms of “we” instead of “I”• Make the team realize that the task is important MtgMgtRolesv1.ppt -7-
  8. 8. Meeting Roles: Resource/ Team Member• Generates ideas and recommendations• Adheres to the agenda• Practices good meeting behaviors• Completes assigned tasks• Participates actively MtgMgtRolesv1.ppt -8-
  9. 9. Meeting Roles: Facilitator• Guides the process• Make it “safe” for everyone to participate• Records group ideas and decisions• Monitors time contract• Brings team back on-track when needed• Helps headline and clarify ideas• Aids team performance• Provides feedback MtgMgtRolesv1.ppt -9-
  10. 10. The Group Memory: Flipchart Recordings • Helps the group focus • Provides instant record of meeting content • Encourages participation • “Depersonalizes” ideas • Increases sense of accomplishment MtgMgtRolesv1.ppt - 10 -

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