2. Summary
‐ The Technical University of Catalonia‐ BarcelonaTech
y
‐ The European Projects Unit
‐ Management tools
‐SAP /MEDI
‐Timesheets tool
‐Rates calculation software
‐The role of the project Manager
Maria Carol- European Projects Unit- UPC-BarcelonaTech
3. The Technical University of Catalonia‐ BarcelonaTech
Manresa
Terrassa
Sant Cugat
Vilanova i la Geltrú Barcelona
Castelldefels
Leading Technology at the south of Europe
Maria Carol- European Projects Unit- UPC-BarcelonaTech
4. Leading Technology
Architecture
Aeronautics
Agricultural Engineering
Chemical Engineering
Civil Engineering
Computer Science
Industrial Engineering
g g
Mathematics and Statistics
Nautical Engineering
Telecommunications Engineering
Telecommunications Engineering
Maria Carol- European Projects Unit- UPC-BarcelonaTech
5. Global Technology Leading Innovation
29,041 undergraduate students
2,353 master’s degree students (31% foreign students)
2,986 doctoral students (49% foreign students)
4,380 students on continuing education programs
68 graduate and undergraduate official degrees
and undergraduate
95 double degree international programs
62 master’s programs (11 Erasmus Mundus & 22 taught in English)
43 doctoral programs (29 quality award & 3 Erasmus Mundus)
316 continuing education programs (2010‐11)
18 research related organizations
42 departments
11 campuses
13 libraries
5 UNESCO chairs
8 research institutes
Maria Carol- European Projects Unit- UPC-BarcelonaTech
6. Global Technology Leading Innovation
422,106,011€ (budget 2010)
77 M. € income from projects R+D+I
p j
2,396 faculty and researchers (1,279 full time)
1,849 research projects in progress
529 research projects with companies
529 h j t ith i
183 research entities
Requests for patent licenses: 51 national 23 international
q p
2,965 papers published in scientific journals
815 scientific publications
61 scientífic and technical awards
3,002 corporate sponsors and partners :
3 002 t d t
2,915 companies with collaboration agreements
87 through the social outreach program, sponsorship and
p
patronageg
20 company chairs
7. Research to Innovate
2,965
Papers in scientific journals
284
PhD theses presented 183
Research entities
Research projects started
61
in 2009
in 2009
Technical and scientific awards
T h i l d i ifi d
529 with companies
420 national and
l d
international research 17
projects Specific research centers
1,849
Research projects in progress
8. The European Projects Unit (I)
Managing a project
Using SAP, the TS tool, the rates
Using SAP the TS tool the rates
calculation tool and all kind of
Using rates software
Assisted by IPR unit excel files…
Acting as financial coordinator
Assistance in
Assistance in
drawing up Communication
proposals (Budget, Assistance
Calls “Live” project and
IPR issues, during GA
information management of management dissemination
negotiation
the consortium,
h of the results
of the results
risk assessment)
Organizing Infodays Assisted by IPR unit
Using newsletter Accompanying our researchers to
By email notifications the negotiation meetings
Interfacing with the consortium
Maria Carol- European Projects Unit- UPC-BarcelonaTech
9. The European Projects Unit (III)
Managing a project
‐A new project in SAP (connected to MEDI interface) is created
‐The funding and budget (including Indirect costs) are
informed in SAP/MEDI
‐ The GA CA GPF and other legal information can be consulted
GA, CA,
“Live” project though MEDI
management
‐The IP starts a session in the TimeSheets tool. He/she informs
about the foreseen PM per WP
‐QMR templates are generated
‐Declaration of costs is made using the rates calculation
software can be provided
Maria Carol- European Projects Unit- UPC-BarcelonaTech
10. The European P j t U it (IV)
Th E Projects Unit
Some European funds figures
RESULTS UPC 2009‐10
Total projects 56 Total funding 17.556.120,35
Leaded by UPC 10
% 17,86% MC 2.094.586,24 6 projects
11,93%
Total 2009
T t l 2009 30 ICT 7.129.284,38 21 projects
7 129 284 38 21 j t
Leaded by UPC 7 40,61%
Our unit is managing 118 FP7 projects, 10 Interregs and 10 “other” projects as COST (along with
% 23,33% ENV 1.385.147,74 5 projects
Total 2010 26 7,89%
Leaded by UPC 3 some remaining FP6 projects)
NMP 1.324.340,59 3 projects
% 11,54%
11 54% 7,54%
7 54%
SPACE 1.169.155,80 4 projects
Proposals 238 6,66%
% success rate 23,53% INFRASTRUCTURES 792.478,60 2 projects
4,51%
Proposals2009 147 EURATOM 121.420,00 3 projects
% success rate 2009 20,41% 0,69%
SME 1.286.503,00 3 projects
Proposals 2010 91 7,33%
% success rate2010 28,57% ENIAC 258.691,00 2 projects
1,47%
TRANSPORT 159.203,00 2 projects
159 203 00 2 projects
Work Package Leader 22 projects 0,91%
39,29% HEALTH 266.605,00 1 project
1,52%
IDEAS‐ERC 1.462.198,00 1 project
8,33%
INCO 106.507,00 1 project
0,61%
Maria Carol- European Projects Unit- UPC-BarcelonaTech
11. The European Projects Unit (III)
Internal structure
Department/Campus Associate research center Expertise area
EU Projects Manager Signal Theory and Communications ICFO People
Cooperation ICT
EU Projects Manager Software department Cooperation ICT
Cooperation Environment
INCO
EU Projects Manager Geotechnical Engineering and Geo‐sciences, CIMNE, i2cat People, Ideas
Applied Mathematics
EU Projects Manager Construction Engineering, CETaqua Cooperation Environment
Electronic Engineering, Hydraulic, Maritime Cooperation Energy
and Enviromental Engineering Cooperation Transports
Cooperation Space
EU Projects Manager South Campus CEIB, IBEC Cooperation
Nanotechnology
Cooperation Energy
EURATOM
Projects Manager
P j t M Computer A hit t
C t Architecture BSC Cooperation ICT art. 169
C ti ICT, t
Projects Manager Terrassa Campus CCP Cooperation Transport
Capacities
Ideas
Projects Manager Vilanova Campus
Campus Cooperation Health
EU Projects Manager Signal Theory and Communications UPC‐ Associate Research centers
coordination
Projects Manager Manresa Campus CTM Capacities
Projects Manager Castelldefels Campus CREDA, CTTC Cooperation Food
Cooperation Agriculture
Cooperation Space
COORDINATOR
Maria Carol- European Projects Unit- UPC-BarcelonaTech
14. Adjusting SAP to our needs (II)
Adj ti SAP t d (II)
Legal information Research group data
Name and Acronym
Any further explanations required
Maria Carol- European Projects Unit- UPC-BarcelonaTech
16. Adjusting SAP to our needs (IV)
Adj ti SAP t d (IV)
Program and instrument
UPC budget
UPC budget
UPC requested
From C due dates
Maria Carol- European Projects Unit- UPC-BarcelonaTech
19. MEDI: The interface with the IP (I)
MEDI Th i t f ith th IP (I)
Legal information
Legal information
Global liquid assets
Alerts and notifications
Latest movements
Maria Carol- European Projects Unit- UPC-BarcelonaTech
20. MEDI: The interface with the IP (II)
MEDI Th i t f ith th IP (II)
Reports per project
Reports per project
Income/expenditure
Maria Carol- European Projects Unit- UPC-BarcelonaTech
21. The Timesheets tool
Th Ti h t t l
http://147.83.46.78/ts/login.php
Maria Carol- European Projects Unit- UPC-BarcelonaTech
28. Rates calculation software (I)
R t l l ti ft (I)
UPC directory
UPC directory
Category
Hourly rate
Total perceived
ota pe ce ed
Hours per week according to
Maria Carol- European Projects Unit- UPC-BarcelonaTech
category
30. Rates calculation software (III)
R t l l ti ft (III)
Budgeting proposals using the tool
Maria Carol- European Projects Unit- UPC-BarcelonaTech
31. Excel samples
p
Maria Carol- European Projects Unit- UPC-BarcelonaTech
32. The role of the project manager
‐Who coordinates all this information?
‐Who asks and works in developing/improving those tools?
‐Who advises research groups on which call to apply and on how to write their proposal?
Who advises research groups on which call to apply and on how to write their proposal?
The Project Manager
Good management tools can not replace good project managers
Maria Carol- European Projects Unit- UPC-BarcelonaTech