Spend less time in Overwhelm and more time getting things done

1. Spend LESS time
in Overwhelm &
MORE time in
Getting Things
Done
Teresa Trangmar www.delivermyproject.com

2. WHY DO YOU FEEL OVERWHELMED?
Because you are spending
time thinking of your
problems – too many, too
difficult, too overwhelming.
I want to encourage the type
of thinking that is about
DOING instead.

3. 4. Write down the next real physical
action you need to take to move on
3. Describe in one sentence your
intended successful outcome
2. This may be something you know
you have to deal with, eg an event
1. Write down what is most on your
mind / distracting you
ASIMPLEEXERCISEFORYOUTOTRY

4. How does that feel?
This piece of thinking has
been about DOING
something and thinking
about the END RESULT.
It gives you a feeling of
control and focus.
It is the mental equivalent of
tidying your sock drawer.

5. Getting things done is about
having a clear outcome
Then thinking through and
doing the next action

6. BUT BUT ….
OK, but how do I
maintain that feeling
of being in control and
‘Doing’ rather than
being Overwhelmed?

7. HOW TO KEEP YOUR MIND CLEAR
1. In order to keep your mind
clear, you need to have a
system for all your ideas and
projects and actions.
2. A system that your mind
will trust and feel confident
with.
3. A system that not only
captures all those ideas, but
also retrieves them as
needed.

8. THE WARDROBE ANALOGY
1. Think of it like a wardrobe
– you know yourself that you
can tidy away all your bags
and shoes and clothes and
jewels into a wonderful
system.
2. But if it doesn’t work for
you then very soon all that
stuff is back on the spare
bed where you are happy to
rummage to find what you
want
3. You need to be able to put
things away in your
wardrobe easily AND to find
them easily and get them
out again!

9. Finding a system
that works for you

10. USE A SIMPLE SYSTEM – PAPER OR ELECTRONIC
Fixed Calendar
Entries
Actions
Projects
Areas to Focus on
Goals & Vision
Reviews and
Reminders

11. Example – The Passion Planner

12. Trying out different ideas
 Get creative with A3 paper and post
its, or invest in a whiteboard
Custom planners and organisers – try
a free download first
Evernote – free for one off use
Work in ‘chunks’ of time, bunching
together similar activities

13. Clearing your mind and taking action
Once you have a system you can
trust, and that your mind has
confidence in
Then you can use the system to
capture things rather than using
your brain as the system
It does take practice and patience
but is worth doing

14. SO WHERE HAVE WE GOT TO?
You have seen
the importance
of developing a
simple system to
keep your head
clear
You have seen the
benefit of turning a
‘Worry’ into a clear
outcome and a
next action

15. Hints and Tips for your System
• Use your Calendar ONLY for actions that will or
must be done that day
• Have a separate list for intended next actions that
you know you will review every day
• Organise your list by type of activity that can be
done together in a chunk of time eg
• Phone calls
• At desk
• Think about
• Errands by location eg town, local shop, on way to ...
It is easier to do
several of the same
things together

16. SOME FINAL THOUGHTS
Teresa Trangmar www.delivermyproject.com
Your physical space and your mental
space are completely linked and will
influence each other
Doing something , anything is hugely
creative and unblocking
Keep things simple
Use tools that inspire you whether it is
notebooks, pens, gadgets, folders

17. TAKE A LOOK
ON MY BLOG
WWW.DELIVERMYPROJECT.COM
Teresa Trangmar www.delivermyproject.com