1. Finalizing a Database

2. 2 OpenOffice Base How to manipulate a database to Create queries Generate reports Print reports Convert reports into Web pages

3. 3 OpenOffice Base (continued) Database report Typically a printed document containing data selected from a database Can be formatted in various ways

4. 4 How do I create a query in Design View? Create a query to: Search database for records that contain particular data Query contains criteria that specify what you want to find Display some, but not all, of the fields in a table

5. 5 How do I create a query in Design View? (continued)

6. 6 How do I create a query in Design View? (continued) Click Run Query button to display results in top of query window Specify query criteria to further refine a search

7. 7 How do I create a query in Design View? (continued)

8. 8 How do I create a report using a Wizard? Specify fields you want to include Often include totals and subtotals as well as detailed information Report Wizard simplifies the process

9. 9 How do I create a report using a Wizard? (continued)

10. 10 How do I create a report using a Wizard? (continued)

11. 11 How do I create a report using a Wizard? (continued)

12. 12 How do I create a report using a Wizard? (continued)

13. 13 How do I create a report using a Wizard? (continued)

14. 14 How do I create a report using a Wizard? (continued)

15. 15 How do I print a report? Data in a printed report is a “snapshot” that shows status of the database at a particular point in time It’s a good idea to add the date or time as a report header to help readers determine if data is current

16. 16 How do I print a report? (continued)

17. 17 How do I save a report as a Web page? Must be in HTML format to be accessible to Web browsers Select HTML Document (OpenOffice.org Writer) (.html) in File type pulldown list Use a Web browser to preview the report as a Web page to make sure that layout and data appears correctly

18. 18 How do I save a report as a Web page? (continued)

19. 19 Summary Creating a query in Design View Creating a report using a Wizard Printing a report Saving a report as a Web page