Guidelines for selection of PMC

1. Sudhir Vaidya How to select PMC?
07) How to Select PMC? (Project Management Consultant)
Selection of PMC (Project Management Consultant)
1 Approved PMC (Team of 5 Professionals – Architect, Advocate, Society Consultant,
Structural Engineer and Chartered Accountant) should be from the panel maintained by
Government/Federation / Registrar of Co-operative societies.
2 Bio data of directors and key personnel should be obtained. The details of his
organization, key personnel, staff strength etc. should be obtained.
3 Financial position of the PMC should be reviewed.
4 PMC from the Corporate field should be selected. PMC carrying on business in
individual name, Proprietary firm or Partnership firm, LLP should not be appointed.
5 The details of Redevelopment projects (Name, Address, No. Flats constructed, Total Plot
area, Built up area, timely completion, project delays, delay in obtaining occupation
certificate - completion certificate etc) executed in last 5 years and details of projects
under execution as on date should be obtained. Relationship with MCGM, Political
Parties etc. should also be reviewed.
6 The copies of all necessary registrations, certificates, empanelment etc. should be
obtained. (Refer Annexture)
7 Income Tax Clearance Certificate should be obtained.
8 Statement of Legal cases filed against the PMC and status as on date should be obtained.
9 Panel of committee members & Senior / Experienced members should visit the
Redevelopment projects executed 5 years back/executed recently / under execution by
the PMC before any final decision is taken about short listing his name. The agreements
entered by these societies and their feedback on the PMC may also be reviewed.
10 Confidential report of the PMC may also be obtained from the office bearers of
redeveloped societies done by the PMC & from the PMC’s Bankers.
11 The PMC should be subjected to 3 Cs Test namely Capital (Financial position) Capacity
(Technical, Manpower) and Character (Brand value, Goodwill)
12 It is suggested that Quotation for PMC Professional fees should be obtained job wise
instead of consolidated % of construction cost. This is necessary to avoid the dispute at a
later date, in case the redevelopment project gets cancelled for any reasons.
13 Separate discussion should be held with each PMC after he submits his proposal.

2. Sudhir Vaidya How to select PMC?2
Five PMC’s should be short listed before 1st SGM. PMC should give their presentation at
the time of 1st SGM.
14.0 Disclaimer:
14.1 I do not claim that this is the exhaustive note for the selection of PMC.
Managing Committee / Redevelopment Committee appointed by the society should
consider these suggestions before short listing PMC
15.0 Annexture – Details of Registrations with various Authorities:
Name of the Authority Since
15.1 Institute of Engineers (India)
15.2 License of Structural Engineers from MCGM / Municipal Authorities
15.3 Practicing Engineers, Architects & Town Planner Association
15.4 Indian Society of Structural Engineer (ISSE)
15.5 Institute of Valuer
15.6 Mumbai Building Repair & Reconstruction Board (MHADA UNIT)
15.7 License of Surveyor
15.8 License of Site Supervisor
15.9 American Society of Civil Engineers (ASCE)
15.10 Institute for Steel Development & Growth
15.11 Indian Society for Technical Education (ISTE)
15.12 Registered Member of the council Architect New Delhi
15.13 Associated member of the Indian Institute of Architects
15.14 ISO Certificate (specify the number )
15.15 IT PAN Card, Service Tax , VAT etc.
15.16 Certificate of Incorporation issued by ROC
15.17 Memorandum of Association & Articles of Association of a company /
Partnership deed duly registered with ROC /ROF.
15.18 Whether empanelled by MHADA? If yes, Letter to that effect.
15.19 Any other relevant documents in respect of business.

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16.0 Suggested Scope of Work of Project Management Consultants: (Illustrative)
16.1 Pre-Tendering Stage (Phase I) :-
i Preparing feasibility report with respect to present government policy about utilization
of T.D.R.
ii Recommending the list of amenities, extra area corpus fund etc and preparing rough
designs of the building as per utilization of TDR and preparing a detail report to the
society before inviting Tender from builder/developer.
iii Preparing draft tender documents and to float the tender after discussion with the
committee.
iv Inviting the tenders (Technical and Commercial) from various approved
builders/developers, doing the technical evaluation, preparing comparison statement
and submitting the same to committee members.
v Conducting joint meeting with the short listed Builders / Developer along with the
committee members and finalizing the most suitable developer.
16.2 Before Construction Stage (Phase II) :
i Drafting Letter of Intent based on terms negotiated with the selected Developer.
ii Measurement of each flat and finalizing the carpet area of each member.
iii Listing down the requirement of each member and coordinating with the design
architect for the final drawing.
iv To arrange plane table survey / digital survey in order to work out the area of entire
plot precisely and accurately.
v Approving the plans prepared by the developer keeping in mind the interest of the
society only.
vi Assisting the society in selecting upon Solicitors/Legal Consultants and Tax
Consultants.
vii Preparing Bar charts/CPM-PERT Networks etc. for monitoring of the project.
viii Approving of all detailed Electrical and Plumbing layouts by Architect of
Builder/Developer.
ix Approving all working drawings and Structural drawings by Architect of
Builder/Developer.
x To carry out various Soil Investigation so to decide and select the required material or

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construction techniques at the time actual work of foundation.
xi To confirm submission of layout proposal after its approval.
xii To obtain Layout approval.
xiii To confirm Submission of Building files.
xiv To review the progress of obtaining of I.O.D./ C.C. etc. & to take remedial steps.
16.3 Construction Stage (Phase III)
i Overall co-ordination with the society on technical and financial matter and co-
ordination with Builders/Developers as may be required and between various
engineering disciplines.
ii Maintaining complete co-ordination on the entire redevelopment project.
iii Preparation and issue of a project co-ordination procedure documents to committee
and developer.
iv Monitoring the entire redevelopment project from all angles and to issue of monthly
Project Reports to the Society indicating the status and progress of work.
v Preparation and issue of change notices, indicating any change in project which will
affect costs, planning etc.
vi To have overall co-ordination with the Society, Design Architects, Developers with
respect to the Municipal Drawings so as to ensure smooth progress of the Municipal
follow up.
vii Monitoring Work Progress as per the Agreed Construction Schedule.