1. IISc_SAP_S4HANA_S&P_Overall_Concept_Presentation_V 1.0.ppt

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Disclaimer
 Core and End User Training sessions are mainly focused on IISc specific
configured and customized SAP Applications. Request all the participants to
concentrate on the training sessions and learn how to operate SAP Business
Functions.
 The purpose of this training is to enable Users to perform User Acceptance
Testing and day-to-day activities on SAP System.
 This training is not designed for any Business Scenarios discussion and
demonstration.
Kindly keep your mobile phones in silent mode and maintain moderate discussion

Wipro Team
Oct 23, 2018
SAP Core User Training
Sourcing & Procurement
Indian Institute of Science
SAP S/4 HANA Implementation Project
Project : ISTAR

Course Overview
3
Course Objectives
1
2
Course Goals
Introduction of Source to Procure Process for IISc
4
Course Contents
5
Main Business Scenario

Course Goals
This Course will prepare you to :
 Understand how “Source to Procure Process” supports different business
processes in IISc (Domestic, Import and Work Order)
 Adopt and apply the customized S/4 HANA application on day to day
operations.

Course Objective
After Completing this Course, you will be able to :
 Understand the IISc specific Source to Procure business processes
(Domestic, Import and Work Order)
 Apply this software to manage your day to day operations
 Generate real time operational report to have better control
 Prepare Business Users to conduct User Acceptance Test and End user
Training

Course Content
Preface:
 Vendor Selection
 Purchase Contract
 Purchase Order
 Invoice Verification
 Information Systems
 Course Overview
 Organization Structure
 Master Data
 Purchase Requisition
 Request for Quotation

Main Business Scenario
 IISc procures material for their research and internal consumption purpose.
All the procurement has own funds/grant from many different sponsors. Each
procurement types has unique Approval Matrix (Purchase Powers) based on value
and the nature of procurements.
 The Institute wants to fulfill the requirements and pain points captured during
the Business Blueprint.
 It could be best, if approval process could remains unchanged and automated.

Introduction of Source to Procure

Request for Quotation; Vendor
Quotation Comparison
Purchase Order; Approvals, Automatic
Commitment; Issues Purchase Order
Local/Foreign
Reporting
Quality Inspection ; Invoice
Verification
Goods Receipt; Goods Issues
Master Data : Material, Services and
Business Partner; Purchase Requisition
General Concepts: Apply Procurement Rule
What kind of Material / Services will IISc Procure?
What stage will the decision takes place for Procurement?
What and which budget IISc consume for Procurement?
How and where to receive and Issues the Material?
How to check Quality and process for Vendor Payment?
Which Reports are to control the inventory and due date?

Day - 1

ORGANIZATION STRUCTURE

Organizational Structure
Purchasing
Org
Stor. Loc.
(Raw materials)
Plant
(IISC)
Stor. Loc.
(Bio-chemistry Lab)
Company
Code
(IISC)
Stor. Loc.
(Library 1)
Stor. Loc
(Library 2)
Purchasing
Groups
(IISC Depts.)
Company code is a Legal Entity which
generates the Financial Statements of the
Organization.
An operating area within a company.
Purchasing organization is responsible
for all procurement activities within the
organization.
A group of people who are
responsible for Procurement.
Storage Location is a place where you
can store physical material.

IISc Purchase Organizational Structure
Purchasing
Org
1000 – IISc
Plant
(IISC Department)
Stor. Loc.
Main Storage Location
Company Code
(1000-IISC)
Purchasing
Groups
(IISC Depts.)

IISc Source to Procure
Sourcing
and
Procurement
Purchase
Requisition
Request for
Quotation
Vendor
Selection
Purchase
Order
Goods Receipt &
Inventory
Management
Invoice
Verification
Vendor
Payment
 Local Procurement
 Import Procurement
 Work Order

MASTER DATA

Master Data
Material Master Data (Create, Change & Display)
1
Service Master Data (Create, Change & Display)
2
Business Partner Master Data (Create, Change & Display)
3

Master Data
Material Master Definition
The material master contains information of all the materials that IISc procures, stores and
uses for internal consumption or projects. It is the company's central source for
retrieving material specific data. This information is stored in individual material master records.
For IISc Specific Configuration
Code Description
E Research Institute
Industrial Sector
Code Description
ZAWA IISc Goods
ZROH IISc Raw Materials
Material Type
Code Description
001 Stores & Spares
002 Loose Tools
003 Publications
004 Laboratory Chemicals
Consumables & Glass
Ware
005 Building Material
006 Electrical Item
007 Stationary
008 Water Supply Material
Material Group

Material Master Structure
Material
Master
Basic / General
Information
Plant Information
Accounting
Information
Storage Location
Information
Purchasing
Information
Sales and Distribution
Information
Quality Management
Information
Material Requirement
Planning Information
Costing Information
Following Fiori Apps are enabled to Create/Change/Display Material Master in IISc

Create Material Master
Demo on SAP System Create/Change/Display Material Master
Demo data
• Industry Sector: Research Institute
• Material Type: IISc Goods
• Select Views: Basic Data1 / Purchasing / International Trade: Import /
General Plant Data / Storage 1 / Accounting 1 / Costing 1
• Plant: 1044
• Stor. Location: MS01
• Description:
• Base Unit of Measure: EA
• Material Group: 007 – Stationary
• Tax Indicator for Material: 1 – Tax Applicable
• Control Code: 998111
• Valuation Class: 3109
• Price Control: V
• Profit Center: AM01
Demo process on SAP System
• Create Service Master
• Change Service Master
• Display Service Master

Master Data
Service Master Definition
Service in a intangible goods, which can be procured from vendor. Service master contains the
service number, description, characteristics etc. It supports the complete cycle with procurement
as well as invoice verification.
 Services are meant for direct consumption instead of keeping them in inventory
Code Description
ZSER IISc Service
Service Category
Code Description
099 Services
Material/Service Group

Service Master Structure
Service
Master
Basic / General
Information
Accounting
Information
Service Category
information
Purchasing
Information
Internal Work
information
Long text information
Following Fiori Apps are enabled for Service Master in IISc

Create Service Master
Demo on SAP System Create/Change/Display Service Master
Demo data
• Service Short Text: Excavation Service
• Service Category: IISc Service
• Base Unit of Measure: AU
• Mat./Srv Grp: 099
• Valuation Class: 3201
• Tax Tariff Code (SAC Code): 997212
• Long Text:
• Create Service Master
• Change Service Master
• Display Service Master

Master Data
Business Partner Master Definition
Use of the business partner master data is to record and retrieve business partner (customers,
vendors and leads) information and schedule business partner activities. Business
partner information typically includes - Company details, addresses and telephone numbers.
Business Partner Role
Code Description
000000 Business Partner (General Data)
FLVN00 Vendor Co. Code
FLVN01 Vendor Purchase Org.
Following Fiori App enables For Business Partner Master

Business Partner (Vendor) Master
General data
Address
Communication
Purchasing data
Order currency
Incoterms
Minimum order value
Accounting data
Bank data
Payment transactions
Account management
Valid
for the whole group
Valid
for one purchasing
organization
Valid
for the whole group or
for one company code
Company Code Level
Purchase Org Level
Client Level

Create/Change/Display Business Partner
Demo on SAP System Create/Change/Display Business Partner
Demo data
• Click on “Create Organization”
• Grouping: DOMS – IISc Domestic Business Partner / FORE – IISc Foreign Business
Partner
• BP Roles: 000000 – (Business Partner General)
FLVN00 – (Vendor Co. Code)
FLVN01 – (Vendor Purchase Org)
• Name:
• Search Term:
• Street/House number:
• Postal Code/City:
• Country:
• Region:
• Language:
• Telephone:
• Mobile Phone:
• E-mail:
• Tax Number Category: IN3 and enter Vendor GSTIN number

Create/Change/Display Business Partner
Demo on SAP System Create/Change/Display Business Partner
Demo data
• Company Code: 1000
• Reconciliation Account: 100601 –Normal Creditor
• Sort Key: 012 – Vendor Number
• Payment Terms: 0001 - Pay immediately w/o deduction
• Purch. Organization: 1000 - IISc Purchasing Org.
• Order Currency: INR
• GR Based Inv Verification: X
• Service Based Inv. Verification: X
• Schema Grp Supplier: “BLANK” - Standard schema vendor / “03” - IISc foreign schema
vendor

Source to Procure
Purchase Requisition

Source to Procure – Purchase Requisition
Purchase Requisition Definition
Purchase Requisition is a request that is made to purchasing organization to procure certain
list of material. Purchase requisition is an internal document; specifically it remains within the
organization.
Purchase Requisition Types
Code Description
ZDPR IISc Domestic PR
ZFPR IISc Foreign PR
ZWPR IISc WO PR
ZAPR IISc Admin PR
ZMRP IISc MRP PR

Demo data
• Document Type: ZDPR – IISc Domestic PR
• Material Number: 1000000080
• Quantity: 10
• Delivery Date:
• Plant: 1044
• Purchase Group: A18
• Valuation Price:
• Header Note:
• Item Texts:
• Create Purchase Requisition
• Change Purchase Requisition
• Display Purchase Requisition
Demo on SAP System Create/Change/Display Purchase
Requisition

Thank you...!
End of Day 2

Day - 3

Source to Procure
Request for Quotation

Source to Procure– Request for Quotation
Request for Quotation Definition
Request for quotation is a form of invitation that is sent to vendors to
submit quotation indicating pricing and their terms and conditions. RFQ contains details about
goods or services, quantity, date of delivery and date of bid on which it is to be submitted.
Request for Quotation Types
Code Description
ZR IISc RFQ

Create/Change/Display Request for Quotation
Demo on SAP System Create/Change/Display Request for Quotation
Demo data
• Document Type: ZR – IISc RFQ
• Quotation Deadline:
• Purchase Organization: 1000
• Purchase Group: A18
• Purchase Req.: 4000000026
• Collective No.: Put Purchase Requisition number
• Delivery Date: 30.10.2018
• Vendor: Click on Supplier Address and select vendor
• Header Texts: Terms of Delivery
• Item Details:
• Create Request for Quotation
• Change Request for Quotation
• Display Request for Quotation

Source to Procure
Quotation Comparisons

Source to Procure– Quotation Comparisons
Quotation Comparisons Definition
You can compare the prices from all quotations received as a result of a competitive bidding
process using the Price Comparison List . The comparison list ranks the quotations by item from
lowest to highest price.

Display Quotation Comparison
Demo on SAP System Display Quotation Comparison

Source to Procure
Purchase Contract

Source to Procure – Purchase Contract
Purchase Contract Definition
A purchasing contract defines the purchasing and supply of goods or services at agreed prices
and conditions. The quantity and value of the purchase orders, limit confirmations, and invoices
are released against the contract.
Purchase Contract
Code Description
ZQ IISc Qty. Contract
ZV IISc Value Contract

Create/Change/Display Purchase Contract
Demo on SAP System Create/Change/Display Purchase Contract

Day - 4

Source to Procure
Purchase Order

Source to Procure– Purchase Order
Purchase Order Definition
A purchase order is a formal request or instruction from a purchasing organization to a vendor
or a plant to supply or provide a certain quantity of goods or services at or by a certain point in
time.
Purchase Order
Code Description
ZDPO IISc Domestic Procurement
ZFPO IISc Import Procurement
ZWOR IISc Work Order
ZAPO IISc Admin Procurement

Create/Change/Display Purchase Order
Demo on SAP System Create/Change/Display
Purchase Order

Day - 5

Source to Procure
Goods Receipt

Source to Procure – Goods Receipt
Goods Receipt Definition
A goods receipt is the physical inbound movement of goods or materials into the warehouse. It is
a goods movement that is used to post goods received from external vendors.
Account Assignment object
(Non Stock Materials)
Unrestricted-use stock
Stock in quality inspection
Blocked stock
Goods receipt blocked stock
Storage
Location
Cost center
Order
Vendor
WBS

Source to Procure
Invoice Verification

Source to Procure – Invoice Verification
Invoice Verification Definition
Invoice Verification is a process which confirms in SAP that an invoice has been received by the
Department. Goods receipt will have to have been entered on SAP prior to invoice
verification unless that process has been by-passed at the raising of the purchase order..

Create/Display/Cancel Invoice Verification
Demo on SAP System Create/Cancel/Display
Invoice Verification

Source to Procure
Create/Change/Display Reservation

Source to Procure – Reservation
Reservation Definition
A Reservation is a document used to make sure that the warehouse keeps a certain amount of a
material or materials ready for transfer at a later date. It contains information on what, quantity,
when, where from and to. (e.g Central Stores to Department)

Create/Change/Display Reservation
Demo on SAP System Create/Change/Display
Reservation

Source to Procure
Goods Issue

Source to Procure – Goods Issues
Goods Issues Definition
A Goods issue is a movement of goods which the materials are issued or drawn. In
the SAP system when store persons do the transaction of goods issue, then systems generates
individual documents and posted in FI.
From Stores
Goods issue
Scrap
Consumption
Cost center
Project
Sales Order
Issue

Create/Display Goods Issues
Demo on SAP System Create/Display Goods
Issues

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