2. Developing
Time Management
PRESENTED BY :
Dr. Neeraj Jain
Assistant Professor
ICFAI Business School,
ICFAI University,
Dehradun
Prof. Preeti Bhaskar
Assistant Professor
ICFAI Business School,
ICFAI University,
Dehradun
3. Objectives
• Explain What is Time Management
• Explain the Benefits of Time Management
• Describe the Various Elements of Time Management
• Explain the Principles of Time Management
• Explain the Various Time Management Skills
• How to use time Management effectively ?
4. Introduction
• Dave Gotham is a Project Manager in
Globus Inc., a leading software
manufacturer.
• Let us look at what is going on in Dave’s
mind on a typical workday.
5. Introduction
Where did I put the file for the
Maxwell Project?
I’ll have to search for it now
and my desk is a mess.
6. Introduction
Oh no! I still haven’t got the
presentation ready for today’s
client meeting.
7. Introduction
• As you can see that Dave is surrounded by
various kinds of troubles such as that of
completing his tasks, reaching his kid’s school
and even his anniversary party on time.
8. Introduction
• Yes, all of Dave’s problems arise due to
lack of proper time management.
• If Dave had managed his time well, he
would have been able to pack in a lot of
chores into a single day and yet complete
each and every one of them successfully.
• Let us see how Dave suffers from poor
time management.
9. Introduction
Oh no! I am late to office again!
Here, you can see that Dave has started the
day on a wrong note itself. He is late to office
to begin with and hence it is natural that he
would not have enough time to complete all
his office work and would have to work extra
hours to complete his tasks.
10. Introduction
Dave will now have to search for the Maxwell
Project file that he cannot find. So, he would
waste time in searching for a file that he needs
urgently and will need to find the file on his
cluttered desk. Such a cluttered desk would
make him waste more time in finding the file.
Where did I put the file for the
Maxwell Project?
I’ll have to search for it now
and my desk is a mess.
11. Introduction
Dave was aware beforehand that he had a
client meeting today. It is crucial that rather
than putting off getting the presentation ready
on the same day of the meeting, Dave should
have completed the presentation in advance.
Oh no! I still haven’t got the
presentation ready for today’s
client meeting.
12. Introduction
So, it is crucial that whether you are a student, a working professional or
a homemaker, you should learn to manage your time effectively.
13. What is Time Management?
Time management is an art. It is arranging,
organizing and budgeting time for the purpose of
accomplishing something within a time.
Time management is having control over the
amount of time spent on a particular activity.
Hence, time management helps an individual
to be more organized and more productive.
14. It’s a process of organizing time commensurate
with the Schedule of daily Life .
Time management is the act of taking conscious
control over the amount of time spent on
specific activities.
You exercise time management to increase
productivity, effectiveness and efficiency.
You practice skills and use tools and techniques
to aid you when accomplishing tasks, projects or
are working toward goals and deadlines.
15. Importance of Time Management
Time management is important as it helps to manage your time efficiently. It is
beneficial to every individual as proper time management helps us to:
Have time for
ourselves
Be Relaxed &
less stressed
Be Organized
Be Efficient
Be Self-disciplined
Prioritize tasks
Schedule efficiently
Plan efficiently
16. Who can Use Time Management?
Thus, time management is important and can be used by anyone such as:
Business Leaders
Politicians
Executives
Students
Teachers
Laborers
Writers
Working Professionals
Home Makers
Actors
Freelancers/Consultants
17. Less stress
Improved self-esteem
Good work-life balance
There are several benefits of time management, such as follows:
Increased productivity
Prevention of panic in times of workload
Benefits of Time Management
18. Elements of Time Management
There are various elements that have to be considered and managed for effective
Time Management. It is important that for you to manage your time well, you
should learn be aware of and use the elements of Time Management diligently.
The following are the various elements of Time Management:
Being aware of your Time
Being aware of your Time Wasters
Priorities
Self-management
Management of your Personal Resources
Goal Setting
Measures of your Achievement
Planning
19. Time Wasting Culprits
Telephone Interruptions
Inefficient Delegation
Extended Lunches or Breaks
Cluttered Work Space
Poorly Run Meetings
Socializing On The Job
What Are The Most Common Time Wasters, Thieves and Culprits?
Misfiled Information
Poor Planning
Waiting/Delays
Paperwork
Junk Mail
Drop-In Visitors
Not Setting/Sticking to Priorities
20. Effective planning.
Setting goals and objectives.
Setting deadlines.
Delegation of responsibilities.
Prioritizing activities as per their importance.
Spending the right time on the right activity.
How To Use time Effectively
21. Consolidate Similar Tasks.
Tackle Tough Jobs First.
Delegate And Develop Others.
Learn To Use Idle Time.
Get Control Of The Paper Flow.
Get Started Immediately On Important Tasks.
Reduce Meeting Time.
Take Time To Plan.
Learn To Say “No.”
Remember That Now Is The Time To Put It All Together.
How to Use time Effectively ?
