Managing time with ONLY THE ART OF SAYING NO would not help. Equip yourself on how to deal with time management in a better way at the corporate world.

1. Time
Management

2. This module is based on Micro Learning
Applying the KISS Principle
KISS: Keep It Simple & Straight

3. Why Micro Learning?

4. Are you into Multitasking?
And you think that you have mastered this skill to
Manage Your Time Effectively.
Think AGAIN!!!

5. Here is reality…..
So THINK AGAIN…...

6. But what to do when everything is URGENT?

8.  Firstly be Clear with your Vision
 Create Daily To Do List/ Project Plan
 Differentiate between IMPORTANT & Urgent
 Realize that saying NO is Okay
 Use the Communication Medium you are comfortable with
 Written (Email, Messenger etc.)
 Verbal (Face-to-face, Telephonic etc.)
 Be Respectable and Polite
 Keep your calm (Think and Respond)
 Provide an Alternative
 Ask for time to check your schedule and RESPOND ASAP
The Art of
Saying NO

9. IMPORTANTNOTIMPORTANT
URGENT NOT URGENT
1
ACTIVTIES:
• Crisis Situation
• Pressing Problems
• Deadline-Driven Projects
TIME MANAGEMENT MATRIX
Poor Planning & Non-
adherence to timelines can
result into this situation

10. IMPORTANTNOTIMPORTANT
URGENT NOT URGENT
2
ACTIVTIES:
• Prevention steps or activities
• Relationship Building
• Recognizing New Opportunities
• Planning, Recreation
TIME MANAGEMENT MATRIX
Effective People are
Opportunity-Minded
and they think
preventively

11. IMPORTANTNOTIMPORTANT
URGENT NOT URGENT
3 4
ACTIVTIES:
• Interruptions like calls, emails,
reports, meetings
• Proximate, pressing matters
• Popular activities
ACTIVTIES:
• Trivia, busywork
• Interruptions like calls, emails
• Time wasters
• Pleasant activities
TIME MANAGEMENT MATRIX
People who spend time almost exclusively
in Quadrant 3 & 4
basically lead irresponsible lives

12. IMPORTANTNOTIMPORTANT
URGENT NOT URGENT
1 2
3 4
ACTIVTIES:
• Crisis Situation
• Pressing Problems
• Deadline-Driven Projects
ACTIVTIES:
• Prevention steps or activities
• Relationship Building
• Recognizing New Opportunities
• Planning, Recreation
ACTIVTIES:
• Interruptions like calls, emails,
reports, meetings
• Proximate, pressing matters
• Popular activities
ACTIVTIES:
• Trivia, busywork
• Interruptions like calls, emails
• Time wasters
• Pleasant activities
RECAP: TIME MANAGEMENT MATRIX

14. But Corporate World doesn’t let you work with
ONLY THE ART OF SAYING NO

15. So, how do you manage Time
with Routine & Ad-hoc Tasks?

16. Automation
Delegation
Outsourcing
Time Management

17.  Identify what can be automated based on the task frequency.
 Create Process on High Priority for Daily Frequency Task, as it will release most
of the bandwidth & you can focus on other tasks
 CREATE A STANDARD OPERATING PROCEDURE (SOP)
basis the task frequency in collaboration with the Stakeholders
AUTOMATION
Daily Weekly Monthly Yearly

18.  Automation is Worth-Investing your Time
 It is provide you the additional bandwidth to carry out your other
routine or ad-hoc tasks
 Pay me now or Pay me more later.
AUTOMATION

19. DELEGATION
 You don’t necessarily need to be at a Managerial position or role to
exercise delegation
 But you should have an eye of a leader/manager & some good
interpersonal skills.

20. DELEGATION
 Identify the strength of the manpower
around you within the team or a cross
functional team (Unless you are working on
something confidential)
 Delegate the work and DON’T FORGET
to monitor the progress at regular
intervals.

21. OUTSOURCING
 Exercise Outsourcing, if the team
 Can’t work within the specified timelines
 Lacks expertise
OR if it is a one-time activity, and developing a team skill is time
consuming

22. OUTSOURCING
 Identify the Outsourcing Partner with desired
expertise to deliver within specified timelines.
 Monitor their performance on the
Daily/Weekly/Monthly depending on the nature of
activity.
Daily Weekly Monthly

23. Do leave a comment
if you have any query or feedback.
- PRATEEK MALIK
Thank
You