All about work place

1. Managing Quality & Productivity

2. What is Work place?
“Workplace is where one works”
“Where there is an output”
“Where there is creative activity!”
“Where value is being added”
It is where one spends the largest part of his living time.

3. Importance of
Work place in one’s life
On an average one spends his whole day as below:
25-30% Time sleeping
5-15% Traveling
15-25% with family
5-10% having food
35-40% in WORKPLACE
That is , about 50% of our wakeful time, we spend in our workplace

4. How is your work place?
Lovable or Likeable Threatening or Inviting?
Can we make our work place excellent, so that
life is fulfilling and enjoyable. And we & our
organization become excellent?

5.  Your work place should be an enabler!
Because good workplace is what enables us
to-
Provide for our families
Earn our salaries
Give good education
to our children
AND
Improve our

6. Why is your organization’s health important to you?
A healthy organization showers
prosperity on its employees.

How does good work place help your organization?
MY WORK PLACE HELPS MY ORGANIZAION
TO
 Create products
 Manufacture Products
 Reach them to customers
 Execute growth plans
&
 Create value for customers
 Our Organization
 My co-employees and
 All other stake holders
If it is not in excellent condition, our
organization would also not be.
If it is good it would ADD more value to my
organization.
Workplace becomes good through 5s
“I don’t have to wait for
materials, I can get any tool I
need in seconds and I don’t
get tired through heat, sweat
and poor ventilation
HOW?

7. GOOD ENVIRONMENT
BAD ENVIRONMENT
This enables me and my
organization to improve
performance
When:
 I organized my workplace well.
The physical and psychological environment became better
 Atmosphere became serene
 Activities got STREAMLINED and
 Wastages were avoided.
Just as your body and
attire indicate your
personality, conditions
of your work place
also indicates your
personality.

8. Positive group engaged in 5s
I consider my workplace as
a symbol of myself and an
extension of my personality.
It is like the shirt I wear.
I don’t like to wear a dirty
smelling, bad quality shirt.
It is below my dignity, same
about my work place
Bloody
Hitler
Boss
Working
here is a big
headache
A highly Negative, Argumentative, Stressful shop floor is unhealthy

9. For a good
PHYSICAL &
PSYCHOLOGICAL
ENVIRONMENT, we
need-
• Orderliness
• Good Organization
• Cleanliness
•No wastage of time
• No wastage of
energy
•No wastage of
material
•No pinpricks like
heat, poor
ventilation, bad
light, dust, dirt, etc.
& also
A GOOD CULTURE
5Scannot be
implemented
without proper
culture

10. What is 5s?
The 5S System is a series of activities
designed to improve workplace
organization and standardization.
Standardization in the workplace
simplifies everyday activities leading
to time-saving improvements.
5s

11. Seiri - Sorting
Seiton - Systematic arrangement
Seiso - Cleaning-Inspection while cleaning
Seiketsu - Standardization
Shitsuke - Self Discipline

12. 5S Principles
• Elimination of waste
• Every body is involved, Co-operative effort
• Attack root cause
• Human being is not infalliable

13. 5S Objectives
• Improve housekeeping
• Make every individual responsible for housekeeping
• Beautify by simple means
• Productivity improvement by saving time, space etc.

14. SEIRI = Sorting
Meaning Distinguish between necessary and unnecessary
items and eliminate the unnecessary items
Activity Establish a criteria for eliminating unwanted items
Eliminate unwanted items either by disposing
them or by relocating them.
Success Area saved or percentage of space available
Indicator

15. SEIRI = Sorting
Japanese Meaning : The Japanese meaning of
“Seiri” is to straighten and contain.
- Get rid of waste and put it in order according to rules
OTHER JAPANESE MEANINGS -
farmland cultivation, Make an orderly system and
straighten
15

16. Seiri = Sorting
1. Item is not needed
What is unnecessary
2. Item is needed however quantity in stock is more
than what is needed for consumption in near
future
3. Contingency Parts
Critically decide the quantity of contingency
parts to be retained and criteria for such parts

17. Organization
Frequency of use Storage Method
*Things you have not used
in the past one year
Throw them out
*Things you have used once
in the last 6-12 months
Store at distance OR
Keep in store
LOW
*Things you have used only
once in the last 2-6 months
Store it in central place
in your zone
*Things used more than once
a month
Store it in central place
in your zone
AVERAGE
HIGH *Things used once a week Store near the workplace
*Things used daily or hourly Store near the workplace

18. Seiri = Sorting Identifying unnecessary
1. Parts & Work in Process (WIP)
• Things fallen back behind the machine or rolled under it
• Broken items inside the machine
• Things under the racks/ platform
• Extra WIP
• Stock of rejected items
• Items accumulated over period for rework
• Material awaiting disposal decision
• Material brought for some trial, still lying even after trial
• Small qty of material no longer in use
Contd..

19. Seiri = Sorting Identifying unnecessary
2. Tools, Toolings, Measuring devices
• Old jigs, tools not in use are lying
• Modified tools, tooling for trial, are lying after trial
•Worn out items like bushes, liners, toggles etc. lying
• Broken tools, bits, etc. may be lying
• Measuring equipment not required for the operation
being performed , is lying
3. Contingency Parts
• Many times storage place for contingency parts become
a last refuge for broken parts, surplus items and things
nobody is likely to use
Contd..

20. Seiri = Sorting Identifying unnecessary
4. Shelves and Lockers
• Shelves and lockers tends to collect things that nobody
ever uses , like surplus, broken items etc.
5. Passages and Corners
• Dust, material not required seem to gather in corner
6. Besides Pillars and under the stairs
• These places tends to collect junk, spittoon etc.
7. Walls and Bulletin Boards
• Old out dated notices which have lost their relevance
• Posters or bulletins on wall
• Dust, remains of torn notices, cell tape pieces
Contd..

21. Seiri = Sorting Identifying unnecessary
8.Floor, Pits, Partitions
• Defective parts
• Protection caps, covers
• Packing material
• Hardware items , small items
• Even tools, tooling
Items dropped on the floor are never picked
9.Computer Hard Disk
• Many unwanted, outdated, temporary files pile up

22. Seiri = Sorting Improvement methods
1. Flow Process Chart (Procedural Analysis)
Drawing a process flow chart for the system
eg. How to make and use category wise grouping
2. Operational Analysis
Preparing the sequence of operations for system
eg. How to perform Seiri (sorting)
3. Check List
A check sheet is used to decide what sort of main system
and sub system are necessary.

23. Seiri = Sorting Dealing with papers
How to reduce papers on
your table ?
1. Make a single pile of papers
2. Go through them and sort in
following categories
a) Immediate action
b) Low priority
c) Pending
d) Reading material
e) For information

24. Seiri = Sorting Dealing with papers
How to reduce papers on
your table ?
4 D Principle
DO
DELEGATE
DELAY
DUMP

25. SEITION = Systematic Arrangement
Meaning To determine type of storage and layout that
will ensure easy accessibility for everyone .
Activity - Functional storage
- Creating place for everything and putting
everything in its place
Success - Time saved in searching
Indicator - Time saved in material handling

26. SEITION = Systematic Arrangement
Japanese Meaning:
Dictionary meaning of Seiton is “to be correctly
prepared”and “to prepare correctly”.
In short these means :
(a) arrange correctly in accordance with the correct method of
doing activities and
(b) make thorough preparations so that activities can be done
even if they occur abruptly

27. SEITION = Systematic Arrangement
The main target areas for Seri-Seiton improvement are :
Tool-setting and preparation operations, line balancing and
process planning, parts supply to assembly line, peak time
problems etc.
Improvement Methods
Kit Method / Assembly box method / Outside tool setting
Cassettisation / Parallel operations / Changes in assignment
method

28. Seiton = Systematic Arrangement
How to achieve Systematic Arrangement ?
• Decide where things belong
• Decide how things should be put away
• Obey the Put away rules

29. Seiton = Systematic Arrangement
How to achieve Systematic Arrangement ?
• Decide where things belong
- Standardize Nomenclature
- Determine an analytical method of storage
• Decide how things should be put away
- Name & locations to everything. Label both item
and location
- Store material functionally
- Prevent mistakes with coding by shapes & colour
contd..

30. Seiton = Systematic Arrangement
How to achieve Systematic Arrangement ?
• Decide how things should be put away
- Follow first in first out rule
- If two identical items are to be located, then store
them separately, colour code them.
• Obey the rules
- Put the things back to their location after
their use

31. Seiton = Systematic Arrangement
USE :
1 ) Signboards
2) Colour codes
3) Outline markings
4) Labels

32. Seiton = Systematic Arrangement
Functional
Storage

33. Seiton = Systematic Arrangement
33
Usage
Frequency
• Store frequently used material
near the workplace and less
frequently at some distance
Weight &
Shape of the
Material
• Heavy material should be stored
at lower levels/layers
Place directly on the material
handling device for ease of
handling
Functional Storage

34. Seiton = Systematic Arrangement
Category
• Same category of material may be
stored in one location.
Eg. Allen Screws, Oil Seals
Operation
Wise
• All items required for an
operation may be stored in one
location.
Eg. Allen key, spanner etc hand
tools required for setting m/c
Functional Storage

35. Seiton = Systematic Arrangement
• Outlining and Placement Marks
- Mark boundaries of dept., aisles, Machines
- Follow straight line, right angle rule
- Nothing shall be kept outside the boundaries
• Stands and shelves
- Keep only required number of stands and shelves
- Standardize height, size
- Provide casters where necessary so that it can be
moved

36. Seiton = Systematic Arrangement
•Wires and Ducts
- Colour code
-When there are multiple connections - bundle the
wires, label them and make sure that they are in
straight line /right angle and firmly anchored
• Machine-tools & Tools
- Put the tools in the order you need them
- Location of the tool should be such that it can be
put away with one hand
- Try to eliminate some hand tools by permanently
attaching it to the bolt head

37. Seiton = Systematic Arrangement
• Blades, Dies, Other important consumables
- Store them in the protected place
- Maintain these things regularly by applying rust
preventive, oiling etc.
• WIP-Work In Process
- Designate a place for each component/part
- Decide on how much quantity to be stored
- Ensure that there is no damage to good part
during transit, they do not get rusty and they are
not mislabeled

38. Seiton = Systematic Arrangement
• Oils
- Reduce number of oils used (Standardize)
- Colour code for oil
- Safety aspects - fire prevention, pollution, leak,
spillage
• Instrumentation & Measuring Devices
- Label them, show direction of flow

39. SEISO = Cleaning
Meaning Cleaning trash, filth, dust and other foreign
matter. Cleaning as a form of
Inspection
Activity - Keep workplace spotlessly clean
- Inspection while cleaning
- Finding minor problems with cleaning inspection
Success - Reduction in machine down time
Indicator - Reduction in no. of accidents

40. SEISO = Cleaning
Japanese Meaning :
Dictionary meaning “to clean up” and
“getting rid of dirt and unclean items”
While cleaning potential defects such as abrasion,
damage, loose parts, deformities, leaks temp.,
vibration, abnormal sound etc. are revealed hence
Seiso is Inspection

41. Seiso = Cleaning
• Here cleaning means more than just keeping
things clean. Cleaning should be viewed as a
form of Visual Inspection
• Preventive measures should be taken to tackle
problems of dust, grim, burrs, leakage etc.
Root cause of the problem should be identified
and it should be eliminated

42. Seiso = Cleaning
Various Minor Defects
= Trash = Dirt =Knocking
= Loose parts = Leaks =Scattering
=Skips =Curvature =Abrasion
=Rust =Scratches=Eccentricity
=Lurching =Abnormal =Vibration
Movements
=Abnormal =Heat =Abnormal
Sounds smells
=Faded colour =Hisses

43. Seiso = Cleaning
5 Minutes Every day for cleaning
• Devote 5 minutes everyday for cleaning your
work area
• Participation of everyone is required
• Attack hard to clean places regularly

44. Seiso = Cleaning
Cleaning-Inspection points for most
equipment
Cleaning Grime, clogging, dust balls, rust,
leakage etc.
Oils No oil, Low oil, leakage, filter clogging,
dirty oil, dirty or bent oil lines, clogged
drainage, oil spillage, worn& torn ports
etc.

45. Seiso = Cleaning
Cleaning-Inspection points for most
equipment
Tightening Loose bolts, welding detachment,
loose parts, vibration or bumping
noise, friction
Heat Oil tanks, motors, heater, axles, control
panels, washing/ cleaning water,
bearing, wiring etc.

46. Seiso = Cleaning
Cleaning-Inspection points for most
equipment
Breakage,
Cracks
Breakage, cracks, dent on sliding
parts, handle has come off, broken
switches, wire joints come off, wires
are broken or crack, crack dial of
various pre. gauges, meters etc.

47. Seiso = Cleaning
Function wise Cleaning check list of
equipment
Pneumatics
Hydraulics
Compressed Air lines, air valves,
connections, meters, filters,
reservoirs etc.
Hydraulic oil tank, oil valves,
filters, pumps, hoses, gauges,
cylinders etc.

48. Seiso = Cleaning
Function wise Cleaning check list of
equipment
Mech &
Power Train
Electrical
Motor fan, fan belt, couplings,
Joints, pulleys, chains, pump
bearings etc.
Control panel, lamps, light, switch,
sensors, wiring, ducts, fuses etc.

49. Seiso = Cleaning
Function wise Cleaning check list of
equipment
Toolings
Equipment
Specific
Tools, fixtures, gauges, dies,
measuring instruments, etc.
Furnaces, rollers, chutes,
CNC machines, etc.

50. SEIKETSU = Standardization
Meaning Setting up standards / Norms for a neat,
clean, workplace and details of how to
maintain the norm (Procedure)
Activity - Innovative visual management
- Colour coding
- Early detection of problem and early action
Success Increase in 5S indicator
Indicator

51. SEIKETSU = Standardization
Japanese Meaning :
Dictionary meaning
“unsoiled things, purity and cleanliness”
Clean manners ,
Clean cloths, clean politician
It is the proof that 3 S’s are being faithfully
carried out.

52. SEIKETSU = Standardization
Tools used for analysis :
MTTR
MTBF
OEE

53. Seiketsu = Standardization
• Regularizing 5S activities so that
abnormalities are revealed
• Make it easy for everyone to identify
the state of normal or abnormal
condition
• For maintaining previous 3S, deploy
visual management

54. Seiketsu = Standardization
• It has been estimated by scientific
study that 60% of all human activities
starts with sight
• 5S is easy to do once. It is consistency
that is difficult. That is why Visual
Management is so important, so that
everybody will know that there is
some problem.

55. Seiketsu = Standardization
What visual control communicates ?
It grabs one or more of our senses in
order to
• Alert us to an abnormality
• Help us recover quickly
• Promote adherence and prevention
• Enable successful self management

56. Seiketsu = Standardization
Some methods for visual communication
 Color coding
 Use of Labels
 Danger alerts
 Indication where things should be put
 Directional arrows/ marks
 Transparent covers
 Performance indicators

57. Seiketsu = Standardization
Some methods for visual communication
Labels
 Precision management labels
 Inspection labels
 Temperature labels
 Responsibility labels

58. Seiketsu = Standardization
Points to remember in making visual c
control tools
1. Make them easy to see from distance
2. Put the display on the things
3. Everyone can tell what is right and
what is wrong
4. Anybody can follow them and make
necessary corrections easily
5. Work place should look brighter &
orderly

59. Seiketsu = Standardization
Some everyday visual management
examples
 Traffic signal
 Zebra crossing
 In car - Petrol indicator
- Speed indicator
 Direction arrows
 Electric danger sign etc.

60. Seiketsu = Standardization
Some visual communication signs

61. SHITSUKE = Self Discipline
Meaning Every one sticks to the rule and makes it a
habit
Activity - Participation of everyone in developing good
habits
- Regular audits and aiming for higher level
Success High employee morale
Indicator Involvement of all people

62. SHITSUKE = Self Discipline
Japanese Meaning :
Dictionary meaning is
“learning of the manners”
“having manners, dressing neatly” OR
“training children for good customs”

63. SHITSUKE = Self Discipline
Activities :
5S Committee
5S Training
5S Competition / evaluation
5S Month
Posters , Literature etc.
63

64. Shitsuke = Self Discipline
We need everyone to maintain 5S
guidelines.
To maintain DISCIPLINE, we need
to practice and repeat until it
becomes a way of life.
Discipline is the Core of 5S

65. Shitsuke = Self Discipline
Discipline means making a steady
habit of properly maintaining
correct procedure.
Time and effort involved in
establishing proper arrangement
and orderliness will be in vain if
we do not have discipline to
maintain it.

66. Shitsuke = Self Discipline Pledge
It shall be my constant effort to
maintain my workplace in good
order by
 Assigning a place for everything
& keeping everything in its place.
 Sorting out unwanted material
periodically & discarding them.
 Keeping my work area neat &
clean everyday