1. Time
Management
Workshop
KP

2. Every Human on Earth has the
Same Amount of Time
60 seconds in a minute,
60 minutes in an hour,
24 hours in a day,
and 168 hours in a week.
It is not how much we have, but rather the way we use it.

3. Expand Time
 We cannot create more time
 We can expand time
 Efficient time management
 Choose right time of the day
 Group different tasks

4. Time is ?
 A non renewable resource
 Once it is gone, it is gone.
 You will never see this
moment again.
 You cannot store it
“An inch of gold cannot buy an inch of time.”
Chinese Proverb

5. Make a Choice
Find Time to Do Things That You Want to Do
Avoid Things - Not Supposed to Be Done
Find Your Creative Time – Defend it
Use Other Time for Mundane Activities
Anything That Comes Your Way – Ask Do I Do
Ugliest Things First

6. Make a Choice
 Delegate - Who Can Do Better Than Me
 Throw Away Procrastination
 Stop Modern Technology Wasting Your Time
 Email Beep
 SMS Beep
 Facebook
 Electronic Social Networking

7. Self-Management
One’s ability to stay flexible and
positively direct personal
behaviour

8. Why is Self-Management important?
Overwhelmed
by the workload
Inability to
manage
commitments
Poorly organised
approach to life
De-motivated
Stressed
Difficulty in
maintaining a
balanced
lifestyle

9. CONCENTRATE ON RESULTS,
NOT ON STAYING BUSY
 Identify which of your activities are actually
contributing
 80/20 Rule
 Before you begin work, always ask yourself, “Is this task in
the top 20% of my activities or in the bottom 80%?”
 Avoid doing low value activities
 Avoid procrastination

10. DEVELOP A PROCESS OF
SETTING OBJECTIVES
&
PRIORITIES

11. Setting Goals
S
M
A
R
T
P
P
P

12. Five Point Planning Check
For every plan you make, cover all these
points:
What Where When How Who

13. USE ASSERTIVE
COMMUNICATION
TECHNIQUES TO MANAGE
REQUESTS

14. APA Communication Styles
• People who want to achieve their goals
without any regards for the needs of other
people.
Aggressive
• This is based on conformity and
compromising own values and needs in
order to avoid confrontation.
Passive
• Assertive communicators are confident in
delivering their message and work hard to
create a mutually satisfying environment.
Assertive

15. Expressing your No
Once your understand the request and decide
you want to say no, choose the kind of no that
best suits the person and situation.

16. USE TECHNIQUES TO AVOID
PROCRASTINATION THROUGH
GOAL SETTING AND POSITIVE
SELF-TALK

17. Goal Setting Beats Procrastination
 Without clear directions you wouldn’t know how
or where to start.
 Large goals will most likely lead to quick failure
and frustration on your part.
 Setting small, achievable goals and holding
yourself accountable for reaching them is the
best way to change your habits and overcome
procrastination.

19. Self Talk of Procrastinator
 What is positive self-talk? Well it is responding
to your psyches thoughts as they take place.
Positive self-talk can stop the negative internal
dialogue.
 The instant you begin procrastinating you will
be able to talk yourself out of it by applying
positive self-talk. As you can see, positive self-
talk is a great way to combat procrastination.

20. Self Talk of Procrastinator
 Regularly practice self talk
 Remember, when the self-talk is negative
it not only hinders your self-esteem and
self-confidence, but your productivity as
well.
 Do not let negative thoughts create
procrastination

21. DEVELOP AN EFFECTIVE “TO DO”
LIST CAN GIVE YOU FOCUS AND
ENSURE YOU ARE SPENDING THE
RIGHT AMOUNT OF TIME ON THE
RIGHT TASKS

22. Make a to-do list

23. Steps to making to-do lists
Write a list of activities that you want or
need to accomplish today
Remember to prioritize and list the most
important tasks first
Check to see if there are any activities that
you can accomplish at the same time
Write down how long you anticipate it
will take you to get the task done
Write down when you will start each
activity

24. IDENTIFY TIME WASTERS AND CHANGE
YOUR WORK ENVIRONMENT BY
IDENTIFYING WHAT IS IMPORTANT AS
OPPOSED TO WHAT IS URGENT

25. Time Wasters
Unclear
Goals
DisorganizedInability to say
No
Interruptions
Too Many
Things
Stress &
Fatigue
All Work no Play

26. The Usual Time Wasters --- SELF
Lack of
discipline
Indecisiveness
Personal
Disorganization
Procrastination
Inability to say
“NO”
Poor
Delegation
Skills
Worry

27. Time Wasters - Caused by Others

28. Prioritises tasks based upon their urgency
and importance to your business:
URGENT NOT URGENT
IMPORTANT
URGENT
AND
IMPORTANT
NOTIMPORTANT
The Quadrant Method

29. The Four D’s
Do it now Dump
Delay Delegate

30. URGENT NOT URGENT
IMPORTANT
DO IT
NOTIMPORTANT
The Four D’s Method
Provides total clarity