The Time is Now 5-8-2017
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Library Building Committee Town Meeting Presentation May 8 2017
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The Time is Now 5-8-2017
- 1. Grafton Public Library Planning and Building Committee Update Town Meeting May 8, 2017
- 2. Library Planning and Building Committee Conceptual Design Process 14% reduction from 2011 design
- 3. Library Planning and Building Committee Grant Requirements • House 106,000+ items • Fought for a waiver and reduced to 85,000 • Seat a minimum of 100 people • Provide parking
- 4. Library Planning and Building Committee Public Computers: • National standard: 0.8 computers per 1000 residents = 18 computers • Current: 8
- 5. Library Planning and Building Committee Program Room • One of 2 libraries out of 149 C/W MARS libraries without a public meeting room • Weekly requests for tutoring space and meeting rooms
- 6. Library Planning and Building Committee Library Use Continues to Grow! 46% 206% 390% 277%35%
- 7. Library Planning and Building Committee Level 1: Upton Street Entrance
- 8. Library Planning and Building Committee Level 1: Upton Street Entrance
- 9. Library Planning and Building Committee Level 1: Upton Street Entrance
- 10. Library Planning and Building Committee Level 1: Upton Street Entrance
- 11. Library Planning and Building Committee Level 1: Upton Street Entrance
- 12. Library Planning and Building Committee Level 1: Upton Street Entrance
- 13. Library Planning and Building Committee Level 2: Common Entrance
- 14. Library Planning and Building Committee Level 2: Common Entrance
- 15. Library Planning and Building Committee Level 2: Common Entrance
- 16. Library Planning and Building Committee Site Plan Still space for Super Park on Lot 89
- 17. Library Planning and Building Committee 3-D Model
- 18. Library Planning and Building Committee Project Costs
- 19. Library Planning and Building Committee Project Costs • Estimated Project Cost $16,597,997 • ALL associated costs • Architectural / Engineering • Construction • Owners Project Manager • Furnishing, fixtures • Escalation (4% / year) • Moving/Storage Expenses • Bonding fees • Contingency fees • Construction=15%, Soft=7.5%
- 20. Library Planning and Building Committee Grant Reimbursement • MPLCP Grant will pay for approximately 45% of eligible project costs • Grafton would receive $6,600,000 from MPLCP Grant
- 21. Library Planning and Building Committee Town costs Project cost $16,597,997 Less grant - $ 6,600,000 Town cost $10,000,000 Cost to average homeowner = $111/year < $10/month *Ave house = $359,000
- 22. Library Planning and Building Committee Other Opportunities to Reduce Costs *$250,000 pledges to date LEED certification $ 165,000 Perrault Land Reimbursement $ 50,000 GPL Capital Campaign* $ 800,000 Utility Rebate $ 75,000 CIPC Funds (self checkout system) $ 77,000 Other? __________ Potential additional savings $1,167,000
- 23. Library Planning and Building Committee Library Expansion Options • Do Nothing Cost: Escalating M&O costs (ADA requirements, IT system upgrades, windows, mechanical and electrical systems repairs, etc) Impact: Library Quality continues to deteriorate • Build A Smaller Expansion (i.e. 15,000 sf) Cost $10.1M Impact: No MPLCP grant, Town Pays Entire Cost. • Build Proposed Expansion Cost: $10M Impact: Fully Functional Library Now
- 24. Library Planning and Building Committee Project Summary Why should Grafton expand and renovate the existing Library? • We need an upgraded Library; the quality of the existing Library is poor at best • The design for the new Library is more efficient and better aesthetically than previous designs • It makes sense financially to expand the Library now if we receive the MPLCP grant.
- 25. Library Planning and Building Committee Financial Realities • A $16.6M expanded Library for $10M is the best option the Town can choose. • If Grafton rejects the MPLCP grant, the $6.6M will just be awarded to another Town to expand/build their Library • If Grafton chooses not to expand Library now, it will only cost significantly more later. Year Project Size Project Cost Town Cost 2011 29,441 sf $ 11.7M $ 6.6M 2017 25,987 sf $ 16.6M $ 10.0M
- 26. Library Planning and Building Committee West Elevation
- 27. Library Planning and Building Committee Northwest Elevation
- 28. Library Planning and Building Committee Northeast Elevation
- 29. Library Planning and Building Committee Southeast Elevation
- 30. Library Planning and Building Committee Southwest Elevation
- 31. Library Planning and Building Committee Cost Breakdown
Notas do Editor
- Beth: Thank you, Mr. Moderator. I’m Beth Gallaway, I live at 300 Providence Road in South Grafton, and I have been the Director at the Grafton Public Library for four years.
- Beth: We have been working with DRA architects for the past year to transform the written building program, with it’s space needs through 2035, to come up with elevations and floor plans for the preliminary design requirement for the grant. Our current library was built in 1927 for a population of 6000 residents and has never been expanded. We now have over 18,000 residents. 4 public forums and 5 focus groups were held, the plans are still at the Library and Municipal Center for comment, and Online Commenting is still open on the town’s website, link at graftonlibrary.org/thetimeisnow We heard feedback that community space and more books were a priority, but so was a smaller building, and we reduced the size by 14%. 91% of the space is usable space. Economic, efficient design means we can keep costs down and run the building with minimal staff. The staffing requirements for the expanded building are exactly the same as the staffing requirements for the current building, due to a more efficient layout, better sight lines so staff can supervise a larger area, and more automation, such as self-checkout stations and the automated book return."
- Beth: COLLECTION SIZE drives BUILDING SIZE. MBLC collection requirements for the purposes of the grant are for 4.8 items per capita. This is the basic level of service designated by national library standards. Multiplied by the projected population of 22,122 by 2035, that total comes to = 106,186 items. Our Building Program recognizes increased digital formats, decreased physical circulation, the quick availability of retrospective collections the statewide delivery, and call for 84,746 items The Library negotiated a 20% reduction of recommended and got a waiver for the number of physical items, citing eBook and digital materials use as well as local feedback and Library trend to highly value community space. We will be increasing the collection up to 88% over 20 years by retaining materials that have not had space for in the past; we can have a stronger and deeper retrospective collection, which means Grafton residents won’t have to wait for retrospective items to come in from another library – they will be on the shelf, locally.
- Beth: the National library standard: is 0.8 computers per 1000 residents, 15 NOW, and 18 computers in the future to serve 22,000 residents. Current: 8 – 2 for kids, 6 for adults. Over 4,800 people used Library computers or wireless last year; but we eliminated a computer lab from the design to save space. Instead, we’ll offer a dozen sit down workstations and a laptop check out for flexibility, economy and a smaller footprint.
- Beth: We are one of the 4 libraries in our pop group in MA without a public meeting room. The library receives weekly requests for tutoring space or calls to book a meeting room. We have increased Library programming, due to demand, and the result is complaints about noise when programs take place in the multi-purpose Main Reading Room, inability to access the Library’s collections during programs, and complaints about Children’s Room Closures during storytime and movie nights In short the collection cannot be browsed during programs. We had 100 people show up for our Elsa program and had to turn children in princess dresses away at the door The tutor scene looks tranquil, but the pictures don’t convey how voices carry, and that the tutors are competing with the ringing phone, patron check out conversations, and traffic in and out to hear one another. Relocating to the mezzanine makes the problem worse, as voices carry down 3 levels because the floor is suspended and is not flush with the walls. Additionally, the 3rd Floor mezzanine is not accessible Public Meeting Rooms average 665 uses a year in MA public libraries in our population group
- Beth: Given our exponential growth, and the jump in visitors and circulation that we anticipate with the new building, NO. Attendance is up 46%. Programs have increased 206%. Program attendance has increased 390% Circulation has gone up by 35% eBooks, including audio: up 277% Ref ? Questions: up 205% Computer Use: up by less than 1%
- Beth: The preliminary design removes 3,300 sq feet of stories of book shelves, or the Stack Box, brings the library to 2 stories, instead of 4 levels, is 100% ADA accessible, and preserves the Historic Main Reading Room and entrance on the Common. The design expands the Teen space to include a multimedia room, 3-D printer, and the teen collection. We eliminated a teen program and will can use other meeting space in the library for teen programming. The Teen Librarian’s office overlooks the space.
- A preschool play area dedicated to early learning includes educational toys and manipulatives, space for caregivers to sit and read together with their little ones, and a puppet theatre. Exits lead to an outdoor storytime space for seasonal programs and a children’s garden.
- Toddlers transition to the school age and tween collections
- Youth services has a dedicated program room, due to the number of storytimes and other workshops the Library provides. A
- Borrower services, including Library cards, reserve materials pick up, and circulation is on this level, along with technical services and delivery. Also shown in yellow is borrower services – getting your library card, check out, etc – and 2 children’s tutor rooms.
- The design includes a 117 seat meeting room that can be divided into 2 smaller rooms. A gate will close off the main part of the library, allowing after hours use of the meeting room. The areas in red are storage spaces, while blue is mechanical/unusable space.
- Beth: The upper level, or Common level, includes a space for new materials and large print, the nonfiction, fiction and media collections for adults, genealogy and historical materials, an information desk and reference office, administrative offices, 2 tutoring rooms, and 3 study rooms. The staff room and restrooms are on this level as well as administrative offices. A roof / deck patio will offer seasonal outdoor seating. Most importantly, the Main Reading Room remains much the same and is restored to it’s original purpose: a reading room will return to a traditional reading room and house magazines, newspapers and graphic novels.
- Beth: The upper level, or Common level, includes a space new materials and large print, the nonfiction, fiction and kit collections for adults, genealogy and historical materials, an information desk and reference office, administrative offices, 2 tutoring rooms, and 3 study rooms. The staff room and restrooms are on this level as well as administrative offices The Main Reading Room remains much the same. Because it is on a slightly higher level that the addition, a gently sloping ramp and steps will connect the two sections of the building. The Main Reading room will return to a traditional reading room and house magazines, newspapers and graphic novels. A roof / deck patio will offer seasonal outdoor seating.
- Beth: The upper level, or Common level, includes a space new materials and large print, the nonfiction, fiction and kit collections for adults, genealogy and historical materials, an information desk and reference office, administrative offices, 2 tutoring rooms, and 3 study rooms. The staff room and restrooms are on this level as well as administrative offices The Main Reading Room remains much the same. Because it is on a slightly higher level that the addition, a gently sloping ramp and steps will connect the two sections of the building. The Main Reading room will return to a traditional reading room and house magazines, newspapers and graphic novels. A roof / deck patio will offer seasonal outdoor seating.
- Beth: There is still plenty of space on lot 89 for the .2 acres of future SuperPark south of site. In fact, our proposal puts in the required access road. The parking lot and ice-cream cone shaped turnaround is large enough for an emergency vehicle to pass through Our most recent site plan includes a portion of lot 89 and all of adjacent lot 90 for the building, parking and landscaping. We have been working with conservation, the economic development commission, and the planning board in the project design. To fit the required number of parking spaces, including accessible and staff parking, we need a minimum of 71 spots. Feedback at the community forums was parking shoul dbe close, but not directly in front of the building, for aesthetic purposes. This plan puts in 89 spaces. The current Library parking lot has 23 spaces: with 2 accessible (1 van); South Street (front entrance) has room for 3-4 cars with 1 accessible space marked and shared with Baptist Church. In the adjacent lot 90, the Town has installed a temporary gravel lot with 20 spaces and made a walkway between the temporary lot and the paved Library lot. Across the street, there is parking that rings the Common (24 marked spaces, including 1 handicapped near the Congregational Church). The parking plan includes 89 spaces for library tripling our capacity and leaving 10 spaces for staff. The current site plan leaves green space at the front of the building, a drop off point near the front doors and book drop for van delivery, materials return and patron pickup, and installs sidewalks and walkways throughout. It is approximately 300’ up a gentle slope to the furthest parking spot. A rain garden will beautify the space. Accomodation has been made for snow removal. Short turn and accessible parking has been accounted for. Per Town ordinance, every 6 spaces there is a green space. The Town requires more parking that MBLC, and we will be short spaces, but planning has granted a variance on parking and Approval Not Required (ANR) on the site plan.
- The front of the building remains largely unchanged. From the common, only a small portion of the addition will be visible, and existing trees block part of the building. The extension flows along Upton St. The addition is in keeping with the historical style of the district, featuring dormers and a mix of brick and concrete clapboard, similar to the recent addition at One Grafton Common and the Inn across the street. Concerns over the elimination of the book stacks were addressed with MA Historical Commission at a meeting in Boston on May 4. The stacks are non-ADA-compliant and as they are structural, cannot be modified. The cost to gut the stacks and retain the original brick box is higher than simply eliminating and replacing. To keep staffing at a minimum, good sightlines are critical, and the design provides a long, clear path through the middle of the building to take visitors from the expansion to the The new accessible entrance is adjacent to a new parking lot. The end of the building pays homeage to the original without overpowering it. Many energy-efficient windows with built in shading bring in light and heat along with the view of the wetlands. A space is reserved for gardens. Feedback is still welcome, especially on what the side facing the Common should look like: wall, or windows.
- Doug:
- Doug: Massachusetts Public Library Construction Program
- Doug:
- Doug: LEED: Leadership in Energy and Environmental Design – we are going for a Silver LEED certification
- Tim
- Tim
- Tim
- View from common
- The design fits the
- View from the corner of South St/Upton St