Project Management : Project Planning by iFour Technolab Pvt. Ltd. Project planning is part of project management, which relates to the use of schedules such as Gantt charts to plan and subsequently report progress within the project environment. Created by iFour Technolab Pvt. Ltd. http://www.ifourtechnolab.com

1. iFour ConsultancyProject Management : Project Planning

2.  Introduction to Project Management
 Project Planning
 Stakeholder Involvement.
 Goals
 Activities
 Establish estimates
 Develop a project plan
 Obtain commitment to the plan
 Resources
 References
Roadmap
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3. What is a Project Management?
Project Management is a combination of
 Initiating
 Planning
 Executing
 Monitoring and Controlling
 & Closing the work
These tasks are achieved to meet specific goals and criteria within defined period with
allotted resources.
“COMPLETION OF PROJECT ON TIME WITHIN BUDGET, FULFILLING THE SCOPE WITHOUT
COMPROMISING THE QUALITY IS THE PROJECT’S SUCCESS “
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4. Introduction: Project Planning
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It is the process of documenting the actions required to define, integrate, and coordinate
the project plans. The project plan covers all aspects of project scope, schedule, budget,
quality, risk and procurements.

5. The Project Planning process area involves the following:
 To develop the Project Plan
 To interact with stakeholders continuously
 Get commitment to the plan
 To maintain the plan
Planning of the project begins with requirement gathering that defines the product and
project.
The project plan gradually gets revised on progress of the project to address changes in
requirements, inaccuracy in estimates, corrective actions etc.
Introduction: Project Planning (contd.)
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6. Stakeholders
 Stakeholders affect minor changes in a company from financial decisions to resource
allocation to budget prioritization to how an organization runs. Stakeholders can be the
top management, team members, investors, employees, board members or partners,
suppliers etc.
 The willingness of stakeholders in performing the tasks during the project plan contributes
greatly to the failure or success of the project.

7. Basic objective:
 To create a plan to meet the commitments of the project
 Create a path that, if followed, will lead to a successful project
SMART Goals
SMART is an acronym that stands for:
 Specific – Goal should clearly define your aim.
 Measurable – Goal must include an indicator to measure your progress on timely basis
 Attainable – You should be capable enough to achieve your goal with proper knowledge, skill and
expertise.
 Results-focused – Goals should focus on results not actions.
 Time-bound – Certain time frame should be predefined to complete the project.
Goals

8.  Establish the scope of the project:
 Establish a top-level work breakdown structure (WBS) to estimate the scope of project.
 The WBS evolves with the project.
 The development of a WBS divides the overall project into an interconnected set of
manageable components.
 It provides a scheme for identifying and organizing the logical units of work to be
managed, which are called �work packages.
(1) Activities : Establish Estimates
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9. Establish Estimates of Work Product and Task Attributes: Establish and maintain
estimates of the attributes of the work products and tasks.
 Determine the technical approach for the project.
 Use appropriate methods to determine the attributes of the work products and tasks that
will be used to estimate the resource requirements.
 Estimate the attributes of the work products and tasks.
(1) Establish Estimates: (contd.)

10.  Define Project Life Cycle.
 The project lifecycle phases need to be defined depending on the scope of
requirements, the estimates for project resources, and the nature of the project. Larger
projects may contain multiple phases.
 Determine Estimates of Effort and Cost.
 Estimates of effort and cost are generally based on the results of analysis using models
or historical data applied to size, activities, and other planning parameters.
(1) Establish Estimates: (contd.)

11. Establish the Budget and Schedule.
 Defining the expected availability of resources and facilities and the cost associated with
them
 Defining the schedule activities and milestones to support accuracy
 Defining milestones of appropriate time separation
 Documenting project assumptions and rationale
Identify Project Risks.
 Identifying risks
 Analyzing the risks to determine the impact, probability of occurrence, and time frame in
which problems are likely to occur
 Prioritizing risks
 Risk impacts and probability of occurrence
(2) Develop a Project Plan
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12. Plan for Data Management
 Data are the various forms of documentation required to support a program in all of its
area
 The data can take any form, medium, may be deliverable, may be non deliverable
 Establish requirements and procedures to ensure privacy and security of the data.
 Establish a mechanism to archive data and to access that data
 Determine the data to be identified, collected, and distributed.
(2) Develop a Project Plan (contd.)

13. Plan for Project Resources.
 Determine process requirements.
 Determine staffing requirements
 Determine facilities, equipment requirements
Plan for Needed Knowledge and Skills.
 Inventory of skill needs
 Staffing and new hire plans
 Databases (e.g., skills and training)
(2) Develop a Project Plan (contd.)
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14. Plan Stakeholder Involvement.
 Careful selection of relevant stakeholders
 Roles and responsibilities of the relevant stakeholders with respect to the project, by
project lifecycle phase
 Resources (e.g., training, materials, time, and funding) needed to ensure stakeholder
interaction
Establish the Project Plan.
(2) Develop a Project Plan (contd.)

15. Review plans that affect the project.
 All plans that affect the project should be reviewed to ensure a common understanding
of the scope, objectives, roles, and relationships that are required for the project to be
successful.
Reconcile Work and Resource Levels
 Revised methods and corresponding estimating parameters (e.g., better tools and use of
off-the-shelf components)
 Renegotiated budgets
 Revised schedules
 Revised requirements list
 Renegotiated stakeholder agreements
(3) Obtain Commitment to the Plan
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16. Obtain Plan Commitment
 Documented commitments
 Review internal & external commitments with senior management.
(3) Obtain Commitment to the Plan (contd.)

17.  http://dqsindia.com/cmmi/getting-started/
 http://www.tutorialspoint.com/cmmi/cmmi-process-areas.htm
 https://en.wikipedia.org/wiki/Project_planning
 http://www.projectinsight.net/project-management-basics/basic-resource-
management
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