2. CONTENTS
I. Need for VGSOM Clubber
II. How did we go about building VGSOM Clubber
III. Roles of Users
a) Aspirant Members
b) Administrator
IV. About Us

3. VGSOM Clubber
Need:
VGSOM Clubber application helps the various clubs at VGSOM track membership for each of
the clubs. The application addresses the issue faced by all the clubs, of inviting and tracking
memberships.
The members have to be selected year on year which is a time consuming process that is
done separately by each club. The time it takes for a member to enrol into a club is immense
due to various factors such as:
 Gaining knowledge about a club.
 Club co‐ordinators giving presentations about their respective clubs.
 A single person wants to be part of more than one club, which makes it difficult for
co‐ordinators of the clubs to handle and track their members efficiently.
 Immediately inviting membership for a new club.

4. How did we go about building VGSOM Clubber
The conceived application was put into material form with the help of ZOHO, an online
platform (IDE) which allows users to register and administrators to view and regulate
membership statuses.
The application aims to build a central system through which one can add new clubs and let
people register and become members of whichever clubs they want. It provides an easy to
use interface through which registration and membership application happens
instantaneously.

5. Roles of Users
The two primary users of the application are:
(a) Aspirant Members:
 The aspirant members can look at the various clubs in VGSoM on the Home page
and register through the Registration page, upon which an instant email is received
on the email id provided at the time of registration.
 The members can then login with their credentials through a Login page and select
their choice of clubs through the Membership page, thereby applying for
membership.
 The choice made by an individual is recorded for the administrator’s approval.
 A non‐admin user (aspirant member) cannot create a new club.

6. (b) Administrator:
 The administrator has the capability of adding a new club through the Add a New
Club page, which allows the administrator to specify the number of members within
the club and provide a brief description of the club with its logo.
 Before adding the new club, the administrator has to login through the Login page
with administrator credentials.
 Upon adding a new club, the administrator receives an instant email on the email id
provided, confirming the creation of the new club.
 The administrator also manages the membership by accepting the membership
applications through the AdminMembership page by clicking on the save option in
the top left of the page.
 As the administrator accepts a membership request, the respective person (whose
membership has been approved) receives an email confirming his/her membership
with the respective club.

7. About Us
The VGSOM Clubber application was conceived and implemented by four people who were
deeply troubled by the inefficiencies of the membership application process at VGSOM
(Vinod Gupta School of Management) IIT Kharagpur. The four of us took the opportunity to
learn ZOHO by implementing this application.
For further details about the application, please contact the persons below:
1. Sagar Kapoor, 11BM60012, sagarkapoor@yahoo.com, #9564441012
2. Sumit Pal Singh, 11BM60048, sumit087@gmail.com, #8798079676
3. Konark Joshi, 11BM60128, konark.joshi@gmail.com, #9564441128
4. Sushrut Choubey, 11BM60026, sushrutchoubey@gmail.com , #9564279026