How to establish an event management business in limited resources.

1. Acknowledgement

2. Event Management Project By
Muhammad Fahad Ali Mirza
Muhammad Shakeel
Waqar Liaqat
Mobeen Ahmad
Shahzaib Khan

4. Why Guns ‘N’ Roses?

5. Event Management
Refers to designing
a themed activity ,
occasion , display
or exhibit to promote
a product , cause or
organization.

6. Event Management A Process

7. What Guns ‘N’ Roses Is?
• An event management Company.
• For the White Collar Society of Lahore.
• Making Events a Life long Remembered.
• Giving Life to you Event.
• Aiming for the Perfection.
• Setting Bench Marks for other.
• Creating Value & strong WOM.

8. Mission & Vision
• Becoming the best choice for every one and
use of the latest technology with the Cultural
Values.
• To be leaders and innovators in the Event
Management.

9. Resources of Guns ‘N’ Roses
• Human Resource.
• Financial Resource.
• Personal Resources.
• Vendors.
• Sponsors.
• Market Value.

10. Situational Analysis
• Geographic
• Demographics
• Market Needs
– Selection
– Approachable
– Pricing
– Customer Services
• Market Trend

11. SWOT of Guns ‘N’ Roses

12. Keys of Success for Guns ‘N’ Roses
• Customer’s feedback
• Trained staff
• Unique selection and variety
• Quality of services
• Physical & virtual accessibility
• Online access
• Consistent, accurate fulfillment of the client's wishes
• Competitive pricing for the quality of services offered
• Significant profit made on each event planned

13. Costing & Investing Analysis of
Guns ‘N’ Roses

14. Point to be Remembered
before Enrolling into a
Business
Smart Entrepreneur Never go for its own
resources. It uses the other resources and use
them for its own profit. Smart entrepreneur
safe guards its own resources and use only
when required at maximum level.

15. Point to be Remembered
before Enrolling into a
Business
Smart Entrepreneur never Fixes its Capital on
which the Return in not conformed until the
ratio becomes 2:1

16. Investment & Utilization
• 1 Million investment.
• .2 Million Each contribution in the Company.
Utilization
• For Purchasing Cutlery.
• For Capital Expenditure.
• For Fixed Expenditure for certain period of
time.

17. Tentative Quotation
Gun & Roses Event Management Company
Name Date
Contact Day
Guest Time
Function Venue
MENU
Chicken/Mutton Biryani Or Chicken/Mutton Pulao
Chicken/Mutton Quorma or Chicken/ Mutton Karahi
RogniNaan……………
Select I Desert
Shahikheer, Firnibadami, Fruit trifle, Cream caramel, Hot
gulabjamun,
Chocolate mouse, Butter & Bread pudding ,etc
Raita
Fresh salad
Mineral water
Kashmir tea
Soft drink
Rate per head.......(chicken one dish)
Rate per head……..(Mutton one dish)
SETUP
Canopies………… 5 types
Carpets………… ...3 types
Round table & Chair siting
Buffet Tables for food
Crockery
Cutlery
Choice of color themes….9
types
Water service
Live tanoor
Single Seat sofas 10% of total
guests.
Extra Arrangements
Light, generators, flowers, heaters, fans, air cooler, wooden floor,
A.C, Dj, Panels, lounges
Lighting: ……………………
Cost of Generator: ………………………
Flowers / Decoration: ……………………..
Other Arrangements: …………………………………………………………………
…………………………………………………………………………………………………….
…………………………………………………………………………………………………….
…………………………………………………………………………………………………….
Total cost………………………….
Number of guests……………..
Average cost…………………….

18. Canopy Cost in Market
Canopy From To
Cloth 125,000/- 150,000/-
Velvet 150,000/- 200,000/-
Para Shot 200,000/- 225,000/-
Net 150,000/- 185,000/-

19. Cutlery Costing
Cutlery Item From To
Plate China set 200/- 300/-
Plastic Plate set 110/- 160/-
Spoons & knife set 30/- 50/-
Wine Glass 50/- 75/-
Serving Spoon 30/- 70/-
Safen Brass Dish 2,500/- 3,000/-
Safen Steel Dish 1,400/- 1,500/-
Plastic Bowl 150/- 175/-
China Plastic Bowl 300/- 400/-
Salad Tray 100/- 125/-

20. Seating & Sofa's
Chair (including cover) TO FROM
U bend Chair 1,300/- 1,500/-
Straight Chair 1,400/- 1,700/-
Lounges per seat 250/- 450/-

21. Table’s
Tables & Covers TO FROM
Straight/Head Table 800/- 1,000/-
Round Table 2,000/- 2,200/-
Table Cover 475/- 500/-

22. Carpets & Runner
Item FROM TO
Runner 6x20 ft 5,000/- 6,500/-
Stage Takhat 3x6 ft 1,000/-
Wood Dancing Floor Sq ft 150/-
Fiber Dancing Floor Sq ft 250/- 300/-
Glass Dancing Floor Sq ft 500/-
Carpet Gourmet Sq ft 24/- 25/-
Carpet Kohati Sq ft 55/- 70/-
Carpet Pak Punjabi Sq ft 90/- 110/-

23. All cost mentioned above are
Subject to the Quality of the
Product and Quantity as well..

24. Quantity of General Food
Products TO GRAMS FROM GRAMS
Chicken 250 300
Mutton 300 350
Rice 250 300
Flour 150 300
Drinks 250 500
Water 250 500
Desert 100 150
Raita Depends upon the Event
Salad Depends upon the Person

25. Serving Staff
Server TO FROM
With uniform 450/- 500/-
Without Uniform 500/- 550/-

26. Serving Staff Uniform Costing
Uniform Approximate Cost
Trouser Black 650/-
Shirt White 450/-
Half Jacket 450/-
Bow & Tie (Supervisor/foreman ) 350/-
Total Cost 1,900/-

27. Lightening & Decor
Generator Soundless PRICE
100 KV (Depends upon the standard) 25,000/-
50 KV (Depends upon the standard) 15,000/-
Lightening Depends upon the Customer
Décor Depends upon the Customer
The above mentioned Rates are the Minimum which refers to the
Quality and the Customer need

28. Cost Incurred for Cutlery
Cutlery Item Cost Price Paid Quantity
Purchased
Total Amount Paid
Plate China set 225/- 200/- 350 70,000/-
Plate Plastic set 150/- 125/- 100 12,500/-
Spoon & knife set 45/- 40/- 350 14,000/-
Plastic Bowl 160/- 160/- 200 32,000/-
China Bowl 350/- 325/- 200 65,000/-
Salad Try 125/- 125/- 100 12,500/-
Brass Safen Dish 2,500/- 2,300/- 20 46,000/-
Steel Safen Dish 1,500/- 1,500/- 20 30,000/-
Wine Glasses 60/- 55/- 400 22,000/-
Serving Spoons 50/- 50/- 50 2,500/-
TOTALAMOUNT 306,500/-

29. Cost of Vendor’s
Mist Fan 2,000/- per fan
Generator 100KV 25,000/- (Depends upon the Décor)
Generator 50KV 15,000/- (Depends upon the Décor)
Flower Decoration Depends upon the Décor
Air Conditioner 160 HP 160,000/- (Depends upon the Size)
Air Conditioner 40 HP 40,000/- (Depends upon the Size)
Heater 1,500/- to 2,000/- per heater
DJ 2 Play with smoker 15,000/-
Lounges 250/- to 450/- (Depends upon the
Environment)
Lightening 10,000/- to 50,000/- (Depends upon the Décor)
Normal Fan 400/- (Per Fan)
Round Table 75/- (Per Table)

30. We will be charging a amount of 20% From the
Vendor on the basis of the business we have
provided them.

31. Waiter & Supporting Staff
Supporting Staff (Labour) 400/- per Function
Waiters Female 500/- per Function
Permanent servers 8,000/- per month

32. Capital Expenses
Cutlery 306,500/-
Marketing Expense 50,000/-
UPS 25,000/-
Office Board 10,000/-
Advance Payment of Office 50,000/-
Furniture 15,000/-
Air Conditioner 30,000/-
Other Expenses 15,000/-
Uniform Expenses 1,900/-
Total Capital Expenses 512,400/-

33. Fixed Expenses
Rent 25,000/-
Staff 8,000/-
Utility 8,000/-
Warehouse 4,000/-
Entertainment 2,000/-
Cook 500 per Daigh (Depends upon the Cooking)
Total 47,000/-

34. Variable Expenses
Female Waiters 500/- per Function
Support Staff 400/- per Function
Transportation Cost 2,000/- per Function App
Security 6,000/- per Function App
Total 9,050/-

35. Chicken Quroma Daigh
Chicken (130+30) =1,600/-
Pieces and other things =1,000/-
Gasoline =400/-
Labour =500/-
Total Cost =3,500/-
Selling Price =6,000/-
Profit =2,500/-
* Chicken Quorma daigh includes 10 Kg of Chicken

36. Chicken Biryani Diagh
Chicken (130+30) =1,280/-
Rice (100) =1,200/-
Gasoline =400/-
Labour =500/-
Pieces and other things =1,000/-
Total Cost =4,380/-
Selling Price =6,000/-
Profit =1,620/-
* Chicken biryani Daigh Includes
10 Kg Rice & 8 Kg of Chicken

37. Mutton Quroma Daigh
Mutton (600) =6,000/-
Gasoline =400/-
Labour =500/-
Pieces & other things =1,000/-
Total Cost =7,900/-
Selling Price =9,000/-
Profit =1,100/-
* Mutton Quorma daigh includes 10 Kg of Mutton

38. Mutton Biryani Daigh
Mutton (600) =4,800/-
Rice (100) =1,200/-
Gasoline =400/-
Labour =500/-
Pieces and other things =1,000/-
Total Cost =7,900/-
Selling Price =9,000/-
Profit =1,100/-
* Mutton biryani Daigh Includes
10 Kg Rice & 8 Kg of Mutton

39. Profit Margin per Unit
Product Cost Price Profit
Bar B Q 95/- 200/- 105/-
Drinks 13.50/- 25/- 11.50/-
Water 19/- 25/- 6/-
Tea 15/- 25/- 10/-
Soup 35/- 50/- 15/-
Salad 20/- 45/- 25/-
Dessert 40/- 60/- 20/-
Nan 20/- 25/- 5/-
* For Bar B Q we take 600 Grams of the Chicken

40. Practical test of 100 Menu Chicken
Product & Computations Profit
Chicken Quroma 2500/Daigh x 2 5,000/-
Chicken Biryani 1620/Daigh x 2 3,240/-
Drinks 11.50 x 150 1,725/-
Water 6 x 125 750/-
Dessert 20 x 100 2,000/-
Nan 5 x 125 625/-
Canopy 40 x 100 4,000/-
Salad 25 x 100 2,500/-
Total Profit from Food & Beverages 19,840/-
Extra Basic Arrangements 20% Profit
Lightening(20,000) 4,000/-
Generator(10,000/- 50KV) 2,000/-
Décor(25,000) 5,000/-
Fans(12 fans x 400) 1,000/-
Total Revenue 31,840/-
Expenses
4 Daigh x 500 (2,000/-)
4 female waitress (2,000/-)
3 Supporting Staff (1,200/-)
Total Profit App 26,840/-

41. Practical test of 200 Chicken Menu
Product & Computations Profit
Chicken Quroma 2500/Daigh x 4 10,000/-
Chicken Biryani 1620/Daigh x 4 6,480/-
Drinks 11.50 x 300 3,450/-
Water 6 x 250 1,500/-
Dessert 20 x 200 4,000/-
Nan 5 x 250 1,250/-
Canopy 40 x 200 8,000/-
Salad 25 x 200 5,000/-
Total Profit from Food & Beverages 39,680/-
Extra Basic Arrangements 20% Profit
Lightening(25,000) 5,000/-
Generator(15,000/- 50KV) 3,000/-
Décor(30,000) 6,000/-
Fans(20 fans x 400) 1,600/-
Total Revenue 55,280/-
Expenses
8 Daigh x 500 (4,000/-)
10 female waitress (5,000/-)
6 Supporting Staff (2,400/-)
Transportation (1,500/-)
Total Profit App 42,380/-

42. Practical test of 300 Chicken Menu
Product & Computations Profit
Chicken Quroma 2500/Daigh x 5 12,500/-
Chicken Biryani 1620/Daigh x 5 8,100/-
Drinks 11.50 x 400 4,600/-
Water 6 x 350 2,100/-
Dessert 20 x 300 6,000/-
Nan 5 x 350 1,750/-
Canopy 40 x 300 12,000/-
Salad 25 x 300 7,500/-
Total Profit from Food & Beverages 54,550/-
Extra Basic Arrangements 20% Profit
Lightening(28,000) 5,600/-
Generator(25,000/- 100KV) 5,000/-
Décor(30,000) 6,000/-
Fans(20 fans x 400) 1,600/-
Total Revenue 72,750/-
Expenses
10 Daigh x 500 (5,000/-)
10 female waitress (5,000/-)
6 Supporting Staff (2,400/-)
Transportation (1,500/-)
Total Profit 63,850/-

43. Practical test of 200 Mutton Menu
Product & Computations Profit
Mutton Quroma 1100/Daigh x 4 4,400/-
Mutton Biryani 1100/Daigh x 4 4,400/-
Drinks 11.50 x 300 3,450/-
Water 6 x 250 1,500/-
Dessert 20 x 200 4,000/-
Nan 5 x 250 1,250/-
Canopy 40 x 200 8,000/-
Salad 25 x 200 5,000/-
Total Profit from Food & Beverages 32,000/-
Extra Basic Arrangements 20% Profit
Lightening(25,000) 5,000/-
Generator(15,000/- 50KV) 3,000/-
Décor(30,000) 6,000/-
Fans(20 fans x 400) 1,600/-
Total Revenue 47,600/-
Expenses
8 Daigh x 500 (4,000/-)
10 female waitress (5,000/-)
6 Supporting Staff (2,400/-)
Transportation (1,500/-)
Total Profit 34,700/-

44. The above mentioned profit
may change due to change in
the dynamics of the market

45. Per Unit Cost
Product Cost Price Profit
Chicken Quroma 87.5/- 150/- 62.5
Chicken Biryani 104/- 150/- 46/-
Mutton Quroma 197/- 225/- 28/-
Mutton Biryani 197/- 225/- 28/-
Bar B Q 95/- 200/- 105/-
Drinks 13.50/- 25/- 11.5/-
Water 19/- 25/- 6/-
Tea 15/- 25/- 10/-
Salad 20/- 45/- 25/-
Soup 35/- 50/- 15/-
Desert 40/- 60/- 20/-
Nan 20/- 25/- 5/-

46. Costing Per Menu
• Costing & Pricing Chicken
Product Cost
Chicken Quorma 87.5/-
Chicken Biryani 104/-
Salad 25/-
Desert 40/-
Drink 13.50/-
Nan 20/-
Water 19/-
Total 304/-
Product Price
Chicken Quorma 150/-
Chicken Biryani 150/-
Salad 45/-
Desert 60/-
Drink 25/-
Nan 25/-
Water 25/-
Total 480/-

47. • Costing & Pricing Mutton
Product Cost
Mutton Quorma 197/-
Mutton Biryani 197/-
Salad 20/-
Desert 40/-
Drink 13.50/-
Nan 20/-
Water 19/-
Total 506/-
Product Price
Mutton Quorma 225/-
Mutton Biryani 225/-
Salad 45/-
Desert 60/-
Drink 25/-
Nan 25/-
Water 25/-
Total 630/-

48. We will be Charging 550/- for the
Chicken Menu.
&
We Will be Charging 900/- for the
Mutton Menu.

49. The above mentioned rates
may change due to the
changes in the package by the
customer.

50. Break Even Analysis
After three months of hard work when we have
attained certain attention of the Customer
and everybody will be taking us seriously,
After that time of between 8 months to 12
months we would have recovered the total
investment made in Guns ‘N’ Roses.

51. Future Assessment
• Market is full of Opportunities.
• People are getting used to of the Event
planner and thus we can make big profits.
• Permanent hiring of the staff and
administrative tools.
• Expansion of the business with reforms.
• Continues development through research.
• Getting out of the vendors in major cost
portions.