Learn the origins of budget planning within aboriginal communities. Learn what went wrong. Learn how communities can regain control over budget planning by using strong community engagement practices.
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More Effective Budget Planning in Aboriginal Communities thru Community Engagement
1. How to Make Budget Planning
More Efficient using Community
Engagement
March 25, 2014 11:10 – 12:05 pm
Infonex: First Nations Financial
Management Conference
Vancouver
Facilitator: Chris Hylton
2. Disclaimer
2
The information presented to you today is
considered to be general best practices
for organizations across Canada. The
information is not intended to provide
legal counsel or legal advice.
3. Agenda
Early day budgets
Budget planning todays
Departmental workplans
Engage community - gap analysis
Community needs drive departmental workplans
How can this help Chief and Council?
Help negotiate new funds
Happy to take your questions at any time
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4. This is your show
Are there any issues would you like me to
address today please?
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5. 200 years ago, were there
budgets in your communities?
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14. What is the solution?
Any ideas?
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15. BUDGET PLANNING
Is an attempt to divide up resources
across your community
Other speakers will get into the process
more
Budgets give life to Departmental
Workplans
But who is involved in deciding the
workplan budget?
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26. Common Question
How do we get more funding?
We have been doing a national series of
one day workshops on Effective Proposal
Writing
But negotiating the 5 year agreement is
key
27. What is CCP
Term used by INAC in 2004 for a process
to achieve community consensus around
various land and resource issues
Normally used for resolving land and
resource issues but useful in planning for
all areas
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29. Results
Protect resources. The community is able to
identify and protect vulnerable or valuable
areas, traditions, or cultural values and
practices.
Celebrate traditions and culture. The
cultural aspects of the community may be a
focus of the planning process.
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30. Promote Health and
Reconciliation
Planning helps the community to work
together to proactively address negative or
painful community issues by establishing a
positive vision for the future, and by taking the
steps necessary to achieve that vision.
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31. Create Economic
Opportunities
Identifying sustainable economic opportunities
is an essential part of creating a Comprehensive
Community Plan.
Having a plan in place will also help to attract
partners and new investment.
The strongest community development factor is
economic self-sufficiency
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33. Executive Summary
Negotiating agreements is always difficult
Your programs are geared to your population
numbers and demand which varies largely by age
You have detailed population data
You know your population ages one year each
year
You can develop programs effectively to meet the
changing demographics in your population
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34. Negotiating Strategy – You
will be able to say
all our projections are based on data we
obtain from government agencies
our staffing levels are based on meeting this
demand to meet your (agency) requirements
Here are our projected costs based on our
staffing costs
Here are our projected costs based on typical
staffing costs of a local town or municipality
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35. Negotiating Strategy (ctd)
All our programs and services are based on
terms and conditions for service which are
spelled out in our agreements with
government agencies
Our CCP has indicated our needs in great
detail
Our CCP tells us our community buys in
All of which gives more strength to your 5
year funding requests
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36. Current Situation
You work hard to come up with your best
estimate of what your community needs
for the next five year agreement
You get conflicting reports from
community
You have difficulty negotiating from a
position of strength
You receive an unworkable level of
funding
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38. CCP makes it easier for
Chief and Council to Lead
CCP gives your leadership information
about community needs
CCP gives your leaders information about
how your departments are planning on
meeting community needs
Data is king, use the data like any
business to effectively make your case
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39. What type of Data?
Your population Demographics
Current service offerings (supply or
potential supply of trained members)
Demand for trained workers
The gap
What you are planning on doing about it
reducing the gap
Yields how much your programs are going
to cost
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40. How does CCP support 5 year
Agreements?
• Shows what services exist now, what
services will be needed in the future
Gap analysis:
1. Encourages each department or service area to
develop business plans to meet the needs
2. Using data sources which you have and
perhaps are not using currently
3. Builds Commitment which in turn builds
community
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41. CCP Rationale
Provides support for First Nation communities in
meeting most service needs and indicates areas
which require strengthening
Departments perform a self-assessment as part
of the business planning process
Community and First Nations will agree upon
areas of greatest need to develop a service
delivery plan tied to 5 year Budgets
Delivery over a five year period will be
completed in concert with community
expectations
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42. Links to more info
http://www.aadnc-
aandc.gc.ca/eng/1100100021901/110010002
1902
Funding support for CCP is available
through numerous programs.
For more information on CCP please e-
mail bc-ccp@aandc-aadnc.gc.ca or contact
the Strategic Planning Manager at 604-666-
2247.
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43. Funding sources
Check with your funders
CCP has a good reputation with INAC
who will support the process
Can look at recent Federal Court ruling
on Child Welfare, see attached sheet
Also look at new programs like First
Nations Market Housing Fund next slide
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44. LB
# of First Nation Applications
Received by the Fund / Total # of
FNs in each Prov./Territories
(June 8, 2012 70 First Nations have applied
- 47 approved for Capacity Development)
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45. To recap
You and the Agencies have defined the
services required,
Agencies have provided us with our own
demographic data,
We have surveyed our community and
determined the needs
Here is our plan to meet the needs
Here are the funding levels required
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46. Our Services
46
Employee benefits
Health spending
accounts
Salary grids
Policy review and
writing
Pension plans
Employee wellness
Employer of choice
Strategic Planning
Employee mental
health
History Budget planning Departmental Workplans Engage community - gap analysis Community needs drive Departmental Workplans How can this help Chief and Council? Help negotiate your next funding cycle
History Budget planning Departmental Workplans Engage community - gap analysis Community needs drive Departmental Workplans How can this help Chief and Council? Help negotiate your next funding cycle
History Budget planning Departmental Workplans Engage community - gap analysis Community needs drive Departmental Workplans How can this help Chief and Council? Help negotiate your next funding cycle
History Budget planning Departmental Workplans Engage community - gap analysis Community needs drive Departmental Workplans How can this help Chief and Council? Help negotiate your next funding cycle
History Budget planning Departmental Workplans Engage community - gap analysis Community needs drive Departmental Workplans How can this help Chief and Council? Help negotiate your next funding cycle
What is comprehensive community planning?Comprehensive community planning is a holistic process undertaken with broad community participation. A comprehensive approach:enables the community to establish a vision for its future and implement projects to achieve this visionhelps to ensure that community projects and programs are thought through, make sense and are the best use of resourcesintegrates and links all other plans the community has produced Processes that are driven by the community, for the community are most effective at achieving positive change. That's why the comprehensive community planning process is inclusive and represents the perspectives of all members, whether they reside within or outside the community. All members of the community, including Elders, youth, and family representatives, can offer unique and valuable perspectives on community needs, values and priorities.A comprehensive community plan addresses key planning areas, all of which are interrelated and interdependent: governance, land and resources, health, infrastructure development, culture, social issues, and the economy. Consideration of all key planning areas through one unified process defines community planning as a holistic and integrated exercise that can lead to sustainable development.
Protect resources. The community is able to identify and protect vulnerable or valuable areas, traditions, or cultural values and practices. Celebrate traditions and culture. The cultural aspects of the community may be a focus of the planning process.
Promote healing and reconciliation.
History Budget planning Departmental Workplans Engage community - gap analysis Community needs drive Departmental Workplans How can this help Chief and Council? Help negotiate your next funding cycle
three separate AHRDA holders: Six Independent Alberta First Nations Society (S.I.A.F.N.), Tribal Chiefs Employment and Training Services Association (T.C.E.T.S.A.), and the Yellowhead Tribal Development Foundation (Y.T.D.F.). S.I.A.F.N. was initiated to continue the management and delivery of the Aboriginal Human Resources Development Agreement initiatives.