Responses about digitization capacity and scanning content from BHL-Africa members, presented by Lawrence Monda (National Museums of Kenya) and the BHL-Africa Workshop, May 16, 2013.

1. Survey Feedback

2. 1. Do you have a collection of books or journals about biodiversity that
you would like to digitize
Yes 10
No 2
Not Sure
(a) Collection Description
Yes 8
No 4
Books Journals Artworks Reports Bulletins
Coelacanth Discoveries
Books describing Insects

3. () How Many items are included
Kyambogo University >1000
UNCST >500
KWS >100
(b) When was the Material Published and who published it
10 Responses
UP >1600’s ?
SAIAB >1900’s Various
NMK Various Dates Various
Mauretania 1932 IFAN DAKAR
NEMA Uganda 1980-2013

4. Center for National
Research, Madagascar
Before 1972 Ostrom
Faculty of Agricultural
Science, Benin
1970-2013 ?
Kyambogo University 1940-2013
KWS 30 Years Ago KWS Staff(C) What aspects make this a unique collection
6 Responses
UP Valuable Research
Consists of Early Published works. Work
By UP
SAIAB Grey Literature
NEMA Pictorial Info with Captions
ARCOS Albertine Rift Conservation Status

5. Faculty of Agricultural
Science Benin
Grey Literature
KWS Grey Literature
2 Do you have a Catalogue for your collection
Responses
Yes 8
No 2
Partly/Manual 2

6. If so, what computer program do you use for managing your
catalogue,
What Standard Format do you have for Metadata
Do you have MARC Records for your content
UP ? Dublin Core Yes
SAIAB Sierra Dublin Yes
NMK CDS ISIS/KOHA AACR2 Yes
Mauritania RIHA ? No
NEMA Customised
Software
Bibliographic data No
UNCST KOHA None No
LVBC KOHA AACR2 Yes
ARCOS ? ? ?
Centre National
de Research for
Environment
Paradox ? ?

7. Faculty of
Agriculture
Sciences Benin
? ? No
Kyambogo
University
KOHA ? Yes
KWS Excel ? No
3 Have you had some of your collections digitized?
Responses
Yes 8
No 3
Not Sure 1

8. 3 What type of Materials have already been scanned, When were
they digitized by whom and formats of archival
UP Book, Journals,
Artworks
2009 UP Staff TiFF
JPEG
PDF
SAIAB JLB institute
Publications
2009-2010 Maggie Shaw and
Information Conversion
Services
TIFF
PDF
NMK Books, Journals 2007-2009,
2012
NMK Staff and contracted
assistant
PDF
Mauritania Herbs 2010 Staff of Herbie National
de Mauritanie
PDF
NEMA ? ? ? ?
UNCST ? ? ? ?
LVBC LVBC Reports ? Staff of LVBC PDF

9. ARCOS ? ? ? PDF
Centre National
De Research for
Environment,
Madagascar
Staff of the
centre
JPEG
Faculty of
Agriculture
sciences, Benin
Student Thesis Faculty
Students
TIFF
PDF
Kyambogo
University
? ? ? ?
KWS Research
Papers,
Strategic &
Management
Plans
? KWS Staff JPEG
PDF

10. 3 What are the characteristics of the images (Size, DPI, Colour, B/W)
4 Responses
UP 100% of Original
Full Clour
SAIAB 300 Text
600 images
Colour & Grayscale
NMK 600 images
Colour and B/W
KWS Colour & B/W4 Do you have a repository of digitized documents
11 responses
Yes 6
No 5
Not Sure1

11. 5 Are you or your institutions currently digitizing any content
If so how many items, Formats of archival and characteristics of the images
UP Yes Biodiversity UP Staff TIFF 100%
Original, Full
colour
SAIAB Yes Special digital
collections
Article 1160
Book Section 43
Monograph 11
Conf & Wksop
items 116
Book 14
Thesis 2562
Show Exhibition 7
Performance 3
Image 153
Video 2
Other 27
ReRR ? ?

12. NMK PDF 600
Colour &
B/W
Mauretania Yes 2238 Staff of the
Herbarium
PDF
KWS JPEG
PDF
6 Do you have dedicated equipment to scan your own material, If so
describe equipment. Could you scan other BHL Africa members material
UP Yes Digibook
Dedicated Flatbed
Microfilm/Slide
Scanner
Yes
SAIAB No ? ?

13. NMK Yes Atiz Tower Book
Scanner 2007
Muztek A3 Flatbed
Scanner 2009
HP Auto A4 and Slide
scanner
Yes
Mauretania Yes Epson GT 2500 Yes
NEMA No ? ?
UNCST No ? ?
VBC Yes HP Scanjet 8270 Yes with conditions
RCOS ? HP ?
entre National de
esearch for
nvironment
Madagascar
No ? ?
aculty of Agriculture,
enin
Yes ? ?
yambogo University No ? ?

14. 7 Technical skills, Availability of IT Support, Bandwidth in your
institution, will there be a problem connecting to BHL, Time period for
uploading
UP Yes Good Good 10MB No
Evening
SAIAB Yes Own IT Manager 2MB No
Possible
NMK Yes Good 20MB,8MB,3MB No
Evening
Mauretania Yes 1MB ?
NEMA Yes 2MB Yes
UNCST 1 staff/Outsource ? Yes
LVBC Yes 2MB No
No
ARCOS ? ? Not Sure
Centre National ? Low Yes
Faculty of Agriculture Limited 6MB No but Energy
shortage can be an
obstacle

15. 8 List of 10 most Important titles to add to 1000 books from Africa
UP Ondersteport journal of Vetinary Science
Burchals Travels
Science Reports
Thesis
Dissertations
Southern African Botanical
Bibliography of South West African Botany
Bibliography of South African Botany
Journal of South African Botany
Memoirs of the botanical survey of south Africa
Flowering plants of Africa
SAIAB Annals of SA Museums
South African Quarterly Journal
Books by Barrow, Le Valliant, Spaarman, Thunberg,
Thompson, Burchell, Sir Andrew Smith
Artworks
Reports of cape of Good Hope, Forests, Marine Bilogist
inland water surveys.

16. NMK ?
Mauretania ?
NEMA Trees of Uganda
Useful Trees and shrubs for Uganda
Fishes of Uganda
Butterflies of Uganda
Ugandan Birds
The Ugandan Wildlife
UNCST LV Research Initiative proceedings
Conference and workshop proceedings
Technical reports on Uganda Biomass Study
Convention on International Trade in endangered species of
Wild Fauna and Flora
Chimpanzee and Large animal survey of Bugom and Kagombe-
Matiri reserve
Books on Biological diversity and Genetics
Conservation Bilogy
Conservation management
National systems of conservation and innovation in Africa
Techniques & Methods of Ethnobotany
Guidelines on conservation of medicinal plants
Research and management of African Wildlife
BIOTA East Africa; Biodiversity monitor transect analysis in
Africa

17. Faculty of Agriculture Sciences,
Benin
Structural characteristics and ecology of
forests
Plant communities
Study of wildlife in Northern Benin
Are you aware of the copyright Law in your country
Yes 8
No 2
Partly Aware 1
None 1

18. Conclusion
90% have have collections of biodiversity information for digitization
Moderate IT Support and Infrastructure available for most institutions
Most Institutions have titles to be added to 1000 African Books
Catalogue for Collections exist in most institutions however knowledge of
standards and MARC records is minimal
Different formats for archiving being used and little knowledge on imaging
requirements