The tremendous growth many small and medium-sized companies experience introduces its own challenges. How do you scale, meet compliance requirements, gain visibility into key initiatives, adjust to market needs, all while mitigating costs? Atlassian Cloud can support your company as you scale, and alleviate growing-pains by streamlining maintenance and enhancing visibility, reporting, compliance, and more. Join us as Cprime’s Brandon Huff, VP-Atlassian Solutions, shares his experiences, lessons learned, and best practices around Atlassian cloud migration for growing small to medium-sized businesses. You will learn about: -Key Atlassian Cloud features that help support and enable growing businesses -The importance of a scalable and flexible configuration -Best practices that will ensure a quick and efficient migration -The shared responsibilities that result in a successful migration

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2. Are you Ready for Growth?
Driving Success with Atlassian Cloud

3. Brandon Huff
VP, Atlassian Services
Cprime
Speaker

4. Agenda
01 Small/Medium Business Challenges
02 Atlassian Cloud Overview
03 Atlassian Cloud Migration/Optimization
04 Governance in Atlassian Cloud
05 Keep the Conversation Going / Q&A

5. Why Atlassian Cloud
for Small & Medium Businesses
Needs & Advantages

6. • Problem seeing the work to be done,
progress, or challenges
• Lack of people/ability to manage another tool
• Not able to scale, shift, pivot, and/or adjust
fast enough
• Need to meet compliance requirements
• … and dozens of other challenges you see
everyday
Common Small/Medium Business Challenges

7. Lowered Cost
• Eliminates expense
associated with physically
storing and maintaining
resources that power the
technology
Scalability
• Accelerates ability to scale
quickly and easily
Remote Access
• Helps teams stay connected
regardless of their location
Most Small/Medium Businesses are Moving to the Cloud
Real-Time Collaboration
• Increases productivity by
allowing multiple people to
access the same data and
tools and collaborate in real-
time
Improved Support
• Provides added support on
standby—maintenance and
support is done by the service
provider (NOT your IT team!)

8. Atlassian Works
for You as You
Grow and Scale
• 95% of businesses will be
on cloud by 2025
• 83% of Fortune 500
companies use Atlassian
tools
• 10m+ monthly active users
of Atlassian Cloud
products
• There are 150k+ Atlassian
customers in over 190
countries

9. Atlassian Cloud Overview
Benefits & Considerations

10. Benefits of Atlassian Cloud
SaaS Model Availability/Scalability
Latest Releases
User Management
Security
Apps & Extensibility
Performance
TCO

11. Things to Consider
Data Residency
Compliance Support / SLAs
Functionality
Latest Releases
System Admin
Backend Access

12. Atlassian Cloud Options
What’s Best For You?

13. Feature Comparisons – Standard vs. Premium
Feature Standard Premium
User Limit Up to 20,000 users Up to 20,000 users
Storage 250 GB Unlimited
Support 9–5 Standard Support 24/7 Premium Support
Uptime SLA Does not include uptime guarantees or
SLAs
Yes - 99.9%
Automation Single Project Unlimited
Global and multi-project automation 500 executions per month 1,000 executions per user per month
(combined)
Advanced Roadmaps Basic Advanced
Project Archiving
Releases Tracks
Data Residency
Admin Insights
IP Allowlisting
Sandbox

14. Who Is It For?
Tier Common Team Profile When to Consider Upgrading
Standard
• Small to medium sized organizations
• 500 - 1,000 users
• Individual teams usually in one
discipline (IT) that don't need the
complexity or cost of the other
offerings
• Need more storage
• Need more uptime
• Need more support
• Need more automation
• Need audit tracking/monitoring
• Need a sandbox (coming soon)
Premium
• Medium to large sized organizations
• 1,000 - 5,000 users
• Blended teams and multiple disciplines
(IT, Operations, Marketing) looking for
industry standard support, uptime, and
functionality in one hosted solution
• Need more support
• Need more uptime (with financial
backing)
• Need data residency controls
• Need to be able to bundle releases

15. Migration Considerations
For a Successful Cloud Migration

16. 16
Key Elements of a Successful Migration
Data
Migration
• Optimize configuration for
target destination
• Improve on current configuration
issues and performance
• Adjust configuration to improve
visibility, traceability, and data
consistently to report
and/or scale
• Enforce best practices of
solution capabilities
• Ensure proper foundation is
laid for growth and scalability
Optimization and
Governance
Optimize Configuration
• Source and Target Data Analysis
(Not needed with impact analysis)
• Target System Setup and
Data Mapping
• Data Extraction from Source
• Data transformation for
Target import
• Data Load to Target
• Validation and Acceptance
• Post Migration Support
• Integrations
Transformation
and Adoption
Ongoing
Support
• Ongoing administrative support
• Ongoing configuration support
• Governance
• Auditing/Monitoring
• Process alignment for
tool configuration
• Role based Training
• Administrative and
governance training
• Enablement workshops
• Technical coaching
• Execution Support
• SME enablement
Lift and Shift Data Improve Efficiency Sustainment

17. • Business requirements & objectives
• System & add-on compatibility
• Core and custom feature gap analysis
• User management
• Integrations
• Data portability
• Migration methods & options
• Timelines & project plan
Migration Impact Analysis

18. Common Migration Challenges
Things to consider:
• Custom data migration
• User migration
• Integrations
• Consolidations
• Cloud migration assistants
Data Migration User Migration
Consolidations
Integrations

19. Atlassian Cloud
Optimization Considerations
Functionality, Scaling and Compliance

20. Atlassian Suite Pros & Cons
The good (and the bad) about the Atlassian ecosystem is its flexibility:
Highly configurable
Easy to stand up
Costly & disruptive to rearchitect
Governance is critical

21. Why Optimize?
Reduce complexity
Add Complexity introduces opportunities for issues and challenges as well as impacts the ability for usage across the greater organization
Reduce cost of management & maintenance
Some of the greatest costs associated with the Atlassian Ecosystem come with the cost of overhead and management – simplify to reduce the need for
staff to just help manage the ecosystem
Easy to add complexity; difficult to remove it
Simplicity significantly reduces both the complexity and cost associated with the management and maintenance of your systems
Simplicity is Important
Start simply & iteratively enhance

22. Optimization Enables Standardization
Enterprise-wide reporting roadmapping, dependencies, & more
Strategic architectural planning includes projects, schemes, templates, and access management helping to reduce the time and money associated with rearchitecting later
Prevent unintentionally siloing
Standardization enables enterprise-wide reporting and reduces the overall cost and complexity of administration and significantly impacts the reliability and quality of
reporting
Ensure real-time, reliable, on-demand reporting capabilities
Simplicity significantly reduces both the complexity and cost associated with the management and maintenance of your systems
Why Standardization is Important
Getting the most out of Jira

23. What to Optimize?
Project standards
Architecture should be consistent - impacts to on-demand reliable, real-time, reporting
Schemes / templates
Schemes & templates help manage the system – impacts to total cost of ownership, overhead, management
Impacts to ecosystem
Evaluation of impacts to ecosystem are critical – without this you can inadvertently silo an organization or negatively impact other areas
Strategic Architectural Design is Key
Ensuring you get out of it what you bought it for

24. Keys to Optimization Success
Strategic Architectural Planning
Standardization enables enterprise-wide reporting and reduces the overall cost and complexity of administration and significantly impacts the reliability and
quality of reporting
Standardization
Standardization enables enterprise-wide reporting and reduces the overall cost and complexity of administration and significantly impacts the reliability and
quality of reporting
Simplicity
Simplicity significantly reduces both the complexity and cost associated with the management and maintenance of your systems
3 Keys to an Optimized Configuration
Balancing customization with cost

25. Atlassian Cloud Governance
Key Considerations

26. Governance Matters
Mitigate risk & maintain compliance
Ensure data integrity & improve data quality
Set, maintain & educate on standards & best practices
Evaluate impact & manage changes to the ecosystem
Maintain health & long-term continuity while reducing ownership cost
A Robust Governance Framework is Critical to Protect Your Ecosystem

27. Governance Foundation
Policies
&
Standards
Governance
Committee
Training
&
Enablement
Process
&
Procedures

28. Governance Foundation
Policies
&
Standards
Compliance &
Audit
Separation
of Duties
Business
Standards

29. Governance Foundation
Governance
Committee
Roles Responsibilities
Center of
Excellence

30. Governance Foundation
Processes
&
Procedures
Business
Process
Governance
Ceremonies
Change
Management
Governance
Committee

31. Governance Foundation
Training
&
Enablement
Process
Enablement
Role-Based
Enablement
Community
Support

32. Ensure Compliance of your Investment
Maintaining Your Atlassian Ecosystem
Regular updates to policies and standards
Custom dashboards and reports to identify compliance risks
Clean up and maintain your instances
(Leverage admin insights, scheduled releases, and project archiving)
Manage human risk
(Training, enablement, imbedded Governance Team Members)

33. Atlassian Cloud Governance Features
• Audit configuration changes
• Backup automation
• Sandbox automation
• Project archiving
• Access control
• Process and data automation
• Time and bundle new releases

34. Key Takeaways
• Be deliberate in your evaluation of Atlassian cloud
options and the functionality you need
• Analyze and actively plan your migration to minimize
risk
• Invest in your optimization approach and the
functionality you need to support your business
processes
• Establish a governance foundation to help protect
your investment and minimize costly impacts
• Leverage experts to avoid common (and costly)
challenges

35. Keep the Conversation Going…
Connect with our
speaker on LinkedIn
Check out Cprime
upcoming webinars,
read our blog,
download
whitepapers/case
studies & more:
cprime.com/resources
Share with us what
topics you are
interested in, ask us
questions or give us
feedback!
learn@cprime.com

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37. QUESTIONS?
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