The document provides 9 tips for improving meetings based on how LinkedIn executives run meetings. The tips are organized into 3 sections: before the meeting, during the meeting, and after the meeting. Some key tips include defining meeting success criteria, applying a framework to invite the right people, sending pre-reading materials in advance, relying on few slides and using the whiteboard, polling attendees, distributing action items and notes, and following up after the meeting. The overall goal is to make meetings more focused, productive, and ensure actions are followed through.
3. The more senior you
become, the more time
you’ll spend in meetings.
cc:
Thomas
Hawk
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h-ps://www.flickr.com/photos/51035555243@N01
4. Focused attention =
manager’s most important resource
Improving meetings =
massive opportunity to boost
productivity
cc:
Chris
Smith/Out
of
Chicago
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h-ps://www.flickr.com/photos/65315936@N00
5. Great meetings include:
Thoughtful preparation and balanced discussion,
leading to a decision and commitment to action,
followed by execution thereafter.
cc:
InternaKonal
Railway
Summit
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6. Three sections:
BEFORE THE MEETING
DURING THE MEETING
AFTER THE MEETING
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hjl
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h-ps://www.flickr.com/photos/92605333@N00
7. Three sections:
BEFORE THE MEETING
DURING THE MEETING
AFTER THE MEETING
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hjl
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h-ps://www.flickr.com/photos/92605333@N00
11. Review the success criteria
to start and end every
meeting
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clagnut
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12. 2. Apply the
RAPID
framework to
focus on the
right people
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ashraful
kadir
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h-ps://www.flickr.com/photos/46987892@N05
13. The RAPID framework
Decide
Make the decision
– Commit the
organization
AgreeInput
Recommend
Perform
Provide input to a
recommendation
– views may or may
not be reflected in
final proposal
Formally agrees to a
decision
– views must be
reflected in final
proposal
Recommends a
decision or action
Accountable for
performing a
decision once made
14. At a minimum, invite the “R” (Recommender)
and the “D” (Decision-maker).
In most cases it makes sense to invite the
“A” (Agrees with recommendation) and the
“P” (Performer who executes the decision)
as well.
The “I” (offers Input) is generally optional.
15. 3. Send pre-
read materials
the day
before.
cc:
nashworld
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16. Three benefits to sending materials in advance:
1. Optimize meeting time for discussion (vs. reading)
2. Surface questions/issues before the meeting
3. Prevents all-nighters for the presenters :)
cc:
kleneway1379
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h-ps://www.flickr.com/photos/21060335@N03
17. Three sections:
BEFORE THE MEETING
DURING THE MEETING
AFTER THE MEETING
cc:
hjl
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h-ps://www.flickr.com/photos/92605333@N00
18. 4. Begin with
a silent read-
through —
never
present.cc:
Camera
Eye
Photography
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h-ps://www.flickr.com/photos/22605449@N06
19. Most execs can read faster than you can voice
over the slides
Reserve first 5-10 mins. of meeting for read-
through
Call out 2-3 important slides if needed
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mnadi
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h-ps://www.flickr.com/photos/22965089@N00
20. 5. Rely on as
few slides as
possible, and
use the
whiteboard
wisely.
cc:
jm3
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h-ps://www.flickr.com/photos/37996588780@N01
21. For a one-hour meeting:
20 slides is max
(10-15 ideal)
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Intrepidteacher
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h-ps://www.flickr.com/photos/54048808@N00
22. The more slides you have,
the lower the likelihood that
any single slide is fully
understood
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【J】
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h-ps://www.flickr.com/photos/25661863@N00
23. Use the whiteboard
The energy shifts
from people talking
at each other…
To brainstorming
collectively toward
a common goal on
the whiteboard.
cc:
RobertFrancis
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h-ps://www.flickr.com/photos/57001982@N00
24. 6. Poll the
room using a
go-around.cc:
TonZ
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h-ps://www.flickr.com/photos/96947578@N00
26. How the "go-around" works
1. Facilitator asks a basic question (e.g., 0-10
scale of how people are feeling, plus/minus
feedback on project)
2. One-by-one, each person provides input
3. Keep it focused on the go-around (no sidebar
conversations) and keep discussion tight (~1-2
min. per person)
4. Ensure everyone has a chance to participate
and feels heard
cc:
Leo
Reynolds
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h-ps://www.flickr.com/photos/49968232@N00
27. Have fun with the question
and the go-around!
cc:
D7eame
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h-ps://www.flickr.com/photos/55246612@N07
28. Three sections:
BEFORE THE MEETING
DURING THE MEETING
AFTER THE MEETING
cc:
hjl
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h-ps://www.flickr.com/photos/92605333@N00
30. Distribute action items and notes
• Notes: Keep it concise; not a play-by-play,
but rather a summary of key discussion
points
• Action items: Specify owner of each, and
ensure deadlines to complete are clearly
stated
• Ideal to send as soon as possible after
meeting to avoid staleness and ensure speed
of action
32. As a leader, you're
representing your team at
the meeting
cc:
VinothChandar
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h-ps://www.flickr.com/photos/44345361@N06
33. Give your team context on the
outcome and next steps from the
meeting, as soon as possible -- it
will help them do their jobs better!
cc:
IntelFreePress
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h-ps://www.flickr.com/photos/54450095@N05
34. 9. Follow up
(keep your
word).cc:
iklash/
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h-ps://www.flickr.com/photos/48805491@N00
35. Meetings are only as great as
the commitment they create
and the action they generate
36. So keep your word after the meeting,
and let the note-taker know you’ve
completed your action items to close
the feedback loop and help ensure
accountability.
cc:
Nanagyei
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h-ps://www.flickr.com/photos/32876353@N04
38. BEFORE THE MEETING
1. Define the
meeting success
criteria
2. Apply the RAPID
framework to
focus on the right
people
3. Send pre-read
materials the day
before
DURING THE MEETING
4. Begin with a
silent read-
through — never
present
5. Rely on as few
slides as possible,
and use the
whiteboard wisely
6. Poll the room
using a go-around
AFTER THE MEETING
7. Distribute
action items and
notes
8. Cascade
relevant
information to
teams
9. Follow up
(keep your
word)
Tips for Great Meetings
40. Enjoy this presentation?
Share it with your network...
or better yet, during your
next meeting!
cc:
kylemac
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h-ps://www.flickr.com/photos/36002228@N00