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How LinkedIn Execs Run Meetings

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Meetings are only as great as the commitment they create and the action they generate. Here are nine tips for running better meetings, based on first-hand work with LinkedIn executives. Presented at LinkedIn Oct. 2015. Read my LinkedIn post here for more information: https://www.linkedin.com/pulse/how-linkedin-execs-run-meetings-brian-rumao

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How LinkedIn Execs Run Meetings

  1. 9 Tips for Meetings that are Faster, More Fun, and More Focused How LinkedIn Execs Run Meetings
  2. Have you ever felt frustrated during a meeting? cc:  Cubmundo  -­‐  h-ps://www.flickr.com/photos/55499300@N06  
  3. The more senior you become, the more time you’ll spend in meetings. cc:  Thomas  Hawk  -­‐  h-ps://www.flickr.com/photos/51035555243@N01  
  4. Focused attention = manager’s most important resource Improving meetings = massive opportunity to boost productivity cc:  Chris  Smith/Out  of  Chicago  -­‐  h-ps://www.flickr.com/photos/65315936@N00  
  5. Great meetings include: Thoughtful preparation and balanced discussion, leading to a decision and commitment to action, followed by execution thereafter. cc:  InternaKonal  Railway  Summit  -­‐  h-ps://www.flickr.com/photos/129818214@N05  
  6. Three sections: BEFORE THE MEETING DURING THE MEETING AFTER THE MEETING cc:  hjl  -­‐  h-ps://www.flickr.com/photos/92605333@N00  
  7. Three sections: BEFORE THE MEETING DURING THE MEETING AFTER THE MEETING cc:  hjl  -­‐  h-ps://www.flickr.com/photos/92605333@N00  
  8. 1. Define the meeting success criteria cc:  GotCredit  -­‐  h-ps://www.flickr.com/photos/30576334@N05  
  9. "This meeting will be a success if..." cc:  Pim  Fijneman  (finally  back)  -­‐  h-ps://www.flickr.com/photos/28193187@N06  
  10. Example cover slide with meeting success criteria
  11. Review the success criteria to start and end every meeting cc:  clagnut  -­‐  h-ps://www.flickr.com/photos/27616775@N00  
  12. 2. Apply the RAPID framework to focus on the right people cc:  ashraful  kadir  -­‐  h-ps://www.flickr.com/photos/46987892@N05  
  13. The RAPID framework Decide Make the decision – Commit the organization AgreeInput Recommend Perform Provide input to a recommendation – views may or may not be reflected in final proposal Formally agrees to a decision – views must be reflected in final proposal Recommends a decision or action Accountable for performing a decision once made
  14. At a minimum, invite the “R” (Recommender) and the “D” (Decision-maker). In most cases it makes sense to invite the “A” (Agrees with recommendation) and the “P” (Performer who executes the decision) as well. The “I” (offers Input) is generally optional.
  15. 3. Send pre- read materials the day before. cc:  nashworld  -­‐  h-ps://www.flickr.com/photos/28517410@N02  
  16. Three benefits to sending materials in advance: 1. Optimize meeting time for discussion (vs. reading) 2. Surface questions/issues before the meeting 3. Prevents all-nighters for the presenters :) cc:  kleneway1379  -­‐  h-ps://www.flickr.com/photos/21060335@N03  
  17. Three sections: BEFORE THE MEETING DURING THE MEETING AFTER THE MEETING cc:  hjl  -­‐  h-ps://www.flickr.com/photos/92605333@N00  
  18. 4. Begin with a silent read- through — never present.cc:  Camera  Eye  Photography  -­‐  h-ps://www.flickr.com/photos/22605449@N06  
  19. Most execs can read faster than you can voice over the slides Reserve first 5-10 mins. of meeting for read- through Call out 2-3 important slides if needed cc:  mnadi  -­‐  h-ps://www.flickr.com/photos/22965089@N00  
  20. 5. Rely on as few slides as possible, and use the whiteboard wisely. cc:  jm3  -­‐  h-ps://www.flickr.com/photos/37996588780@N01  
  21. For a one-hour meeting: 20 slides is max (10-15 ideal) cc:  Intrepidteacher  -­‐  h-ps://www.flickr.com/photos/54048808@N00  
  22. The more slides you have, the lower the likelihood that any single slide is fully understood cc:  【J】  -­‐  h-ps://www.flickr.com/photos/25661863@N00  
  23. Use the whiteboard The energy shifts from people talking at each other… To brainstorming collectively toward a common goal on the whiteboard. cc:  RobertFrancis  -­‐  h-ps://www.flickr.com/photos/57001982@N00  
  24. 6. Poll the room using a go-around.cc:  TonZ  -­‐  h-ps://www.flickr.com/photos/96947578@N00  
  25. Create balanced discussion cc:  diffendale  -­‐  h-ps://www.flickr.com/photos/7945858@N08  
  26. How the "go-around" works 1.  Facilitator asks a basic question (e.g., 0-10 scale of how people are feeling, plus/minus feedback on project) 2.  One-by-one, each person provides input 3.  Keep it focused on the go-around (no sidebar conversations) and keep discussion tight (~1-2 min. per person) 4.  Ensure everyone has a chance to participate and feels heard cc:  Leo  Reynolds  -­‐  h-ps://www.flickr.com/photos/49968232@N00  
  27. Have fun with the question and the go-around! cc:  D7eame  -­‐  h-ps://www.flickr.com/photos/55246612@N07  
  28. Three sections: BEFORE THE MEETING DURING THE MEETING AFTER THE MEETING cc:  hjl  -­‐  h-ps://www.flickr.com/photos/92605333@N00  
  29. 7. Distribute action items and notes. cc:  DonkeyHotey  -­‐  h-ps://www.flickr.com/photos/47422005@N04  
  30. Distribute action items and notes •  Notes: Keep it concise; not a play-by-play, but rather a summary of key discussion points •  Action items: Specify owner of each, and ensure deadlines to complete are clearly stated •  Ideal to send as soon as possible after meeting to avoid staleness and ensure speed of action
  31. 8. Cascade relevant information to teams. cc:  Nanagyei  -­‐  h-ps://www.flickr.com/photos/32876353@N04  
  32. As a leader, you're representing your team at the meeting cc:  VinothChandar  -­‐  h-ps://www.flickr.com/photos/44345361@N06  
  33. Give your team context on the outcome and next steps from the meeting, as soon as possible -- it will help them do their jobs better! cc:  IntelFreePress  -­‐  h-ps://www.flickr.com/photos/54450095@N05  
  34. 9. Follow up (keep your word).cc:  iklash/  -­‐  h-ps://www.flickr.com/photos/48805491@N00  
  35. Meetings are only as great as the commitment they create and the action they generate
  36. So keep your word after the meeting, and let the note-taker know you’ve completed your action items to close the feedback loop and help ensure accountability. cc:  Nanagyei  -­‐  h-ps://www.flickr.com/photos/32876353@N04  
  37. In summary... cc:  aresauburn™  -­‐  h-ps://www.flickr.com/photos/9993075@N06  
  38. BEFORE THE MEETING 1. Define the meeting success criteria 2. Apply the RAPID framework to focus on the right people 3. Send pre-read materials the day before DURING THE MEETING 4. Begin with a silent read- through — never present 5. Rely on as few slides as possible, and use the whiteboard wisely 6. Poll the room using a go-around AFTER THE MEETING 7. Distribute action items and notes 8. Cascade relevant information to teams 9. Follow up (keep your word) Tips for Great Meetings
  39. Want more? Read my LinkedIn post!
  40. Enjoy this presentation? Share it with your network... or better yet, during your next meeting! cc:  kylemac  -­‐  h-ps://www.flickr.com/photos/36002228@N00  

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