SharePoint Securely Moblized - webinar with Colligo and Bitzer Mobile
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SharePoint is your go-to app for collaboration, information, etc. at work. Smartphone and tablet are your critical business tools. But is your access to SharePoint content from your mobile devices secure? Do you need offline access and sync also? David Whitehead from Colligo and Andy Smith from Bitzer Mobile present and demonstrate a compelling solution for providing secure, mobile access to SharePoint, even while offline. Watch real-life use cases of the Bitzer and Colligo solution which illustrate secure offline access to SharePoint data in the field via iOS devices, even in highly regulated industry. http://www.bitzermobile.com http://www.colligo.com
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SharePoint Securely Moblized - webinar with Colligo and Bitzer Mobile
- 1. SharePoint - Securely Mobilized Thursday, Sep 26, 2013
- 2. You can… • Get enterprise grade security for accessing SharePoint content • Have your SharePoint content be offline, secure & safe from data leakage • Easily search content, even when offline 2
- 3. Presenters 3 David Whitehead Senior Sales Engineer dwhitehead@colligo.com Andy Smith VP of Product Management andy@bitzermobile.com Moderator: Naima Mian | Marketing Manager | Bitzer Mobile
- 5. Business-Critical SharePoint 5 “Extends and automates important business processes across, and even beyond, organizational boundaries by exposing line of business (LOB) data, and allowing it to be used across the organization.” “Customers found that these solutions, rather than delivering savings in the marginal range (e.g., 10 to 20 percent), actually drove “transformational” savings as high as 80 to 90 percent. “The ROI benefits of Business-Critical SharePoint” - link to this document provided in the end of this presentation
- 6. Business-Critical SharePoint 6 1. Create Systems of Engagement 2. Connect the Mobile Workforce 3. Connect Line of Business Systems
- 7. Use cases
- 8. #1 - Field Service Personnel 8 Users • Medical Equipment • Meter Readers • Relay Stations • Astronauts (?) Scenario • Fully Offline • Need access to manuals • Search • Send reports back to HQ
- 9. #2 - Airline Flight Crew 9 Users • Airline flight crew Scenario • Offline • Access to flight manuals, procedure documents • Search documents • Regulated
- 10. #3 - Executive / Board 10 Users • Board members • Executives Scenario • Users need simple, immediate access to documents • Minimal user-interaction required • Security is critical
- 11. #4 - Attorneys 11 Users • Attorneys Scenario • In court • Connectivity not guaranteed (wireless black spot) • Need access to supporting documents • High cost of failure (document not accessible)
- 12. #5 - Field Sales Representatives 12 Users • Rep for confectionary/drinks company • Rep for Building Products company Scenario • Access marketing collateral such as datasheets & brochures • Access to sales content such as pricelists, competitive analysis • Offline Search
- 14. Colligo Apps 14 Colligo Email Manager Enterprise-class SharePoint access in Outlook Colligo Briefcase Colligo Contributor Pro Colligo Administrator Complete solution for SharePoint content and email management on Windows Centralized configuration & management for Colligo apps Synced SharePoint for mobility & performance on Windows, iOS, Mac OS X, & Android
- 17. Bitzer Secure Enterprise Workspace 17 Secure Browser Secure Container Authentication Encryption in transit Encryption at rest DLP Policy control Business Apps PIM (email, calendar, contacts, tasks) • Employees want to access corporate data on mobile devices • Bitzer addresses authentication, security, encryption, access to apps & documents Mobile File Management w/ doc editing
- 18. Bitzer Secure Apps 18 Containerize Secure Browser Native Apps Web Applications/ Intranet
- 19. Bitzer App Containerization Tool Perfect for in-house built or 3rd party apps to create “trusted workspace” Shared Integrated Windows Authentication (IWA) SSO or layered Shared AppTunnel – benefits over mobile VPN Shared encryption keys – never stored on device Shared policy engine – different policies for different users Restrict sharing (open in, email, copy/paste…) to just “trusted workspace” apps Enterprise Distribution Un-Signed Native App Containerized App Bitzer App Containerization Distribute to Users Available for: 19
- 20. BEAM - Bitzer Enterprise Application Mobility 20 Secure Container secures data and enforces DLP AppTunnel™ replaces mobile VPN BMAX Gateway supports Windows SSO & 2-factor Admin Control Panel manages security and authorization policy 20
- 21. Demo
- 22. Meet Helen… 22 Helen Jones Sales Rep FireStarter Garibaldi Bikes Flamethrower
- 23. Q & A Colligo Briefcase for iOS product http://bit.ly/Colligo-Briefcase The ROI benefits of Business-Critical SharePoint http://bit.ly/Business-Critical For SharePoint case study www.bitzermobile.com/sharepoint 23 For a free assessment of your enterprise mobility needs info@bitzermobile.com or sales@colligo.com
Notas do Editor
- OverviewYou use SharePoint for collaboration, information, etc. for work. Your smartphone and tablet are your critical business tools. If you want secure access to SharePoint from mobile devices, need offline access and sync, and need to mitigate the risk of losing data, please join us to learn how.In today’s webinar we will present and demonstrate a compelling solution for providing secure, mobile access to SharePoint, even while offline. This webinar will prove that you can:1. Get enterprise grade security for accessing SharePoint content2. Have your SharePoint content be offline, secure & safe from data leakage3. Easily search content, even when offlineWe will share 5 real-life use cases of the Bitzer and Colligo solution which illustrate secure offline access to SharePoint data in the field via iOS devices, even in highly regulated industry.
- Let’s begin by sharing recent data on BYOD globally
- SharePoint has always been much more than a product to simply build websites or Intranets. Increasingly it is being used in conjunction with third party products, like the Colligo range of enterprise applications, to build business criticalsolutions.A recent Microsoft white paper (The ROI benefits of Business Critical SharePoint) defined a business critical system as one that:“Extends and automates important business processes across, and even beyond, organizational boundaries by exposing line of business (LOB) data, and allowing it to be used across the organization.”The paper found that by providing wider, and more efficient, access to LOB data these systems become hugely important to the organizations that use them: “Customers found that these solutions, rather than delivering savings in the marginal range (e.g., 10 to 20 percent), actually drove “transformational” savings as high as 80 to 90 percent. By employing BCSP as the path to these solutions rather than other IT approaches, companies also realized faster deployment, far less custom coding, and simplified ongoing administration and governance.”
- Let us look at three specific examples where SharePoint becomes a Business Critical SystemCreate Systems of EngagementProjects often start out promising high levels of user adoption and interaction. Yet in reality both of these things can be extremely hard to achieve, especially in the long term. Building a system that moves on from being a ‘system of record’ (such as a typical Intranet with basic documents and static content) to a ‘system of engagement’ (where users are regularly collaborating on content and sharing insights with each other).One route to achieving a system of engagement is to bake email directly into the process. While it is easy to forget the humble messaging protocol in these days of social tools and apps, email is by far still one of the most popular ways users interact with each other.Colligo Email Manager provides seamless integration between Outlook and SharePoint. Connect Mobile WorkforceThe modern workforce is no longer tied to the traditional office environment, or the standard desktop PC. Remote working grows in popularity every year, and with it people’s expectations of being able to use any laptop, tablet, or even smartphone to access the tools and content they need for their day to day work.As a result of these trends a successful business critical system needs to be mobile from the outset. SharePoint 2013 offers fantastic support for mobile devices and access. General markup and mobile page layouts have been improved, and are much more standards compliant than they were in the past. In addition SharePoint systems are built to target specific mobile devices with specific content.Colligo Briefcase Enterprise (for iOS) takes this a step further, giving iOS users productive offline access to their SharePoint content. Connect line of business systemsAs we have seen a key feature of a business critical system is connecting to line of business systems, and providing a central view of disparate data. SharePoint has historically been very strong in this area, and the latest release offers a number of significant improvements.‘Business Connectivity Services’ (BCS) is a specific SharePoint feature that allows it to connect to a wide number of external systems, and provide read/write access to their datasets. This could be as simple as pulling in SQL database information, or it could be as complex as full interaction with an externally hosted website. BCS can create ‘external lists’ which have all the power of standard SharePoint lists, put whose data is populated from an outside source. Once in a list this data can we manipulated in standard ways, including the use of SharePoint Views.Knowledge management - How to harness conversations within an organizationCollaborative working - The ability for multiple users to work together on documentsConsumerization of IT – Manage consumer and business tablets and smartphonesSecurity - Offering data security and integrity 100% of the time
- Let’s begin by sharing recent data on BYOD globally
- The first use case I will talk about is Field Service Personnel. A few example of these users are:Employees servicing medical equipment in a clean roomService workers for power companies visiting remote sites to read metersServicing relay stations in a remote locationThese groups of user have a number of common experiences:They are often truly offline with no access to their SharePoint servicesThey require access to manuals , diagrams, maps, etc to allow them to services the machineryThey need to be able to report back information to the main office, including filling out InfoPath forms & uploading photos taken from the devicesBriefcase can help these users by caching the content, allowing them to work on the machinery efficiently.
- The next example I will present is a truly offline use-caseWe have Airline flight staff need access to flight manuals, operating handbooks, corporate procedure documents etcIt is essential that the documents are available to the crew, indeed it is regulated. The legacy approach to this is to print the documents and provide them to the crew; clearly keeping the copies digital is preferable to printed copies for a variety of reasons, including costs of printing, timely delivery of updates, and simplicity for the usersThis use-case is truly offline, unless you are willing to argue the the FAA that Gogo in-flight is a business critical solution
- The next use-case is driven more by the enhanced user-experience that a Native app can provide. Board members are meeting on a regular basis. It is important to provide documents to these users with minimal amounts of fuss, the board members should be pushed the required documents for their meetings.They need to review these documents and add their own annotations to the content, much of the review and discussion will be carried out offline.As the documents may be confidential, it is essential that IT can manage the environment. Including the ability of the application to encrypt content, delete content after failed log ins, and wipe the entire app as necessary.
- This example I will discuss is a group of users who need to be sure they have their documents downloaded. Given sufficient security control around remote access, attorneys should be able to connect to their SharePoint sites from the courtroom. However the potential cost of a failed, or just very slow, connection is high. For these users the simplest way of ensuring these user have the content they require is to save it locally on the device – we do that by caching the content in Briefcase.
- The final example is Sales RepsExamples of these are:A rep for a drinks company visiting franchised supermarketA rep for a Building Products company visiting regional dealershipsThese user need to be able to access marketing content such as datasheets, brochures, videos, images and spec sheets, they need access to sales documents such as pricelists and competitive analysis.As there may be large numbers of documents, users need to be able to use Search to find key documentsAgain the may wish to save notes back up to a central locationThese workers *may* be able to access their SharePoint sites in the field, however to the users, the cost of no connectivity is high so the ability to cache documents locally is very important to the them. Indeed for these employees, if you don’t provide a solution they will find their own alternative. Also, the files content may be relatively large; downloading or streaming on-demand is possible could be slow and may be expensive to due 3/4-G bandwidth requirements.
- we would like to briefly introduce Colligo.
- Colligo was founded in 2000, and we’ve been focused on the use of SharePoint since 2006. Our specialty is building apps that increase the adoption of SharePoint by making it really easy to use, by integrating it with everyday apps and devices like Microsoft Outlook, the desktop, smartphones, and today’s topic, iPads. We also drive the use of metadata as a key factor in the usefulness of SharePoint as a solution – capture, tag, and find!
- Over 5000 organizations rely on Colligo to increase productivity, streamline collaboration and improve compliance by ensuring painless SharePoint adoption, company-wide. This is just a snapshot of some of our customers. As you can see, we have a wide range of enterprise customers around the world in various industries, such as professional services, oil and gas, natural resources, government and pharma. Technology, too.
- In closing, we would like to briefly introduce Colligo.
- Demo ScriptDay in the life of a Field Sales RepGylfi works for FireStarter Sports Inc. Today he will be visiting an major national sports equipment franchise. FireStarter are running a promo on their range of bicycles. Gylfi will be presenting these bikes to management. Gylfi prepares for client meeting in Starbucks, he connects to the public wifi grabs a coffee and pulls his iPad out. He accesses the Bitzer enabled build of Briefcase, signs in to the app an initializes a sync to ensure he has the most current content.NOTE:As he is able to connect to the SharePoint securely site via the tunnel he does not need to start a VPN, he also does not need to chew through his data planBriefcase has been set up to use Colligo Administrator, so when he was first provided the iPad he did not have to configure it to connect to the site, the Marketing and Sales sites were automatically pushed to himHe knows the client will be interested will be interested in the FireStarter bikes so he gathers all the relevant document into a Playlist. He creates a new Playlist, browser the "Product Info" document library, uses a filter to find the relevant docs and adds them to the Playlist. Next he uses search to find any new documents, he finds one and adds it to the Playlist.He also grabs the promo price list document and adds this to the PlaylistHappy that he is ready for the meeting he reviews a new white paper that his marketing team produced while he finishes his coffee... Later, in the meeting ...He accesses his iPad, he does not worry that his 3G is showing no connection, he does not need to connect to the clients network.He plugs an hdmi cable into the iPad to display his docs on a big screen in the meeting roomHe opens Briefcase and accesses the documents in the Playlist, reviews the datasheets and the pricing (& tells them his kids loves the FS Pro)[**Briefcase for iOS 3.5**] After the meeting he takes a picture of the notes he took and uploads it to his MySite[**Briefcase for iOS 3.6**] During the meeting he annotates the pricesheet and saves the annotated copy to his MySiteEnd of DayNotes on capabilities Ability to restrict OpenIn (DLP)Selective Wipe