1. PowerPoints with content

2. PowerPoints with content
Guidelines for self-standing
presentations
Prepared by Professor Ed Strong
Gabelli School of Business

3. Presentation scope
• The form/content dilemma
• Professor Strong’s suggestions for
creating meaningful PowerPoint
presentations
• Techniques for capture and
packaging of a stand-alone
presentation

4. Too little or too much?
• PowerPoint is condemned for
providing too little or too much
information
• Edward Tufte: PowerPoint
information density is very low

6. Review of Key Objectives
& Critical Success Factors
 What makes nation unique
– Conceived in Liberty
– Men are equal
 Shared vision
– New birth of freedom
– Gov’t of/for/by the people
11/19/1863
Original PowerPoint by Peter Norvig
home back next

7. High density information

8. 44 percent mortality

9. One percent survival rate

10. Too little or too much?
• PowerPoint is condemned for
providing too little or too much
information
• Edward Tufte: PowerPoint
information density is very low
• …and yet important information
can be buried: The Apollo damage
assessment

12. PowerPoint is powerful

13. Common problems
• “Let’s just sit down and get it over
with…”
• “Get Max to do the actual
presentation, he’s a good
presenter.”
• The only way PowerPoint can
improve our presentations is if we
do all the work first

14. Doing “all the work”
• Begin your presentation in “Notes
Page” view (select View|Notes
Page)

15. Start here!

16. Doing “all the work”
• Begin your presentation in “Notes”
mode
• Type the content in the notes area
before entering slides
• Develop a complete narration (script)
• Should help anyone be a good
presenter
• Provide places for enthusiasm, spirit

17. Adjust contents and slides
• Move to a new slide as you feel
you need to
• If you need to drop a table or
graphic on a slide, do so
• Avoid the temptation to develop
the slides instead of the script
• Process is iterative:
• Content - Script - Slide

18. Elaborate the slides
• With a complete script, match the
slide content to your narration
• Text content = low density
• Therefore, more slides
• Provide enough variability on
screen so the audience doesn’t
lose interest

19. Match pace and content
• Tables and graphics can be of
much higher information density
• Develop a presentation strategy
for each table or graph
• Consider use of multiple slides to
highlight particularly important
aspects

20. Refining the presentation
• Most presentations are time-
constrained. So at some point you
begin adjusting
• Don’t just “lop off” a slide
• Don’t just “tack on” some tidbit
• Look for the most compelling way to
present your information
• “Refining” means getting rid of the bad
stuff

21. Timing the presentation
• Print your script
• Select File|Send To|Microsoft Office
Word
• I use Notes below slides and Paste
the slides into the Word document
• Practice your run-through with
PowerPoint active
• Select Slide Show|Rehearse Timings
• Will have the option to save timings

22. Final draft
• Correct length, slides and
narration finalized
• Ready to record narration
• Microphone
• Select settings: Slide Show| Record
Narration

23. Recording your narration (1)

24. Recording your narration (2)

25. Recording your narration (3)

26. Recording your narration (4)
Caution: when recording your narration, you
should stop speaking for a second before
advancing a slide, and then wait for a second
after a slide before speaking.

27. Recording your narration (5)
Press F5 or select Slide Show| View Show
to review your presentation

28. When things go wrong…
• Re-recording individual slides is
possible
• Locate the slide you wish to record
over
• Start the Record Narration process
again
• Press Escape [Esc] when you are
done

29. Sharing your presentation
• Files are big
• Probably can’t email as attachments
• Corporations share via web servers or
streaming media servers
• Gabelli School
• Shared drive storage space
• Burn to CD, store on USB drive
• Use a collaboration server

30. Other possibilities
• Products allowing integration of
video – none are free
• Camtasia Studio
• Articulate Presenter
• Adobe Presenter
• But the key is content!