This document discusses project management methodologies and tools to improve various processes. It aims to provide better communication, enhanced tools, and accountability. Key points include: - Implementing standardized methodologies (IM, VSM, PADS) and tools like SharePoint for planning, collaboration, and deliverables. - Establishing goals like "value added" processes, better communication, and productivity enhancements. - Outlining a request form for IT projects that addresses the business case, operational impacts, and a high-level schedule. - Estimating costs, resource requirements, and benefits like improved quality, productivity, and accountability through a standardized approach.

1. Project Management Intake workflow Process

2. Glossary Implementation Methodology (IM) Vendor Selection Methodology (VSM) Project Acceptance Documentation (PADS) Operational Acceptance (OA) Quality Assurance (QA) Methodologies – A publication including reusable documents such as work plan, guidebook, knowledge tips, sample deliverables and training. SharePoint - Internet technology tool that delivers applications for project planning and collaboration among projects. SME – Subject Matter Expert 2

4. Better Communication

5. Tools to Enhanced the process

7. 5 IT PROJECT REQUEST **Please note that in some point in the process you may be asked to present your request to the IT Subcommittee.

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12. For System Implementation or FD&C Move: Planning, Design, Build, Testing, Training, Go Live, Post Go Live Transition to Support (HPS template)Duration and level of detail about the phases is only expected to be very high level in a sizing. 9

13. ESTIMATE SUPPORTING DETAIL ON ESTIMATED COST Cost and/or Pricing Assumptions (if any) Hardware, Software, Resource Cost Estimates – Project and Ongoing Maintenance Resource Requirements (Vendors, Roles, FTEs)Document what people resources are needed. Identify the vendors, roles and FTE levels needed to implement the project and maintain the deliverables. If appropriate to the level of certainty achieved during the sizing, include a Resource Planning Grid(s), SOW(s), etc. 10 Include the appropriate Technology Resource Planning Questionnaire(s):

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16. Shared Point Store documents Final Project name Project Charter Final Project name Project Plan Project Basic Information Timeline Scope 13

17. Benefits Better Quality Improve thoroughness and consistency of deliverables by following standard, step-by-step approach Increase quality of work by leveraging best practices and learning's of previous Initiatives and research Gain in Productivity of Existing Resources Increase accountability of project team members since deliverables and objectives are clearly defined Increase productivity since materials are reusable and can be tailored to suit specific project needs Better Communication Standardize Documentation Tools 14

18. How do we make it work?“Educate, Educate, Educate” Obtain Full Management Support 15

19. Questions?