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DAN
DEVELOP WORKPLACE POLICY AND PROCEDURES FOR
SUSTAINABILITY
TASK 1
MacVille Policy and Procedures

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DAN
Table of Contents
1. Macville’s Sustainability Initiatives ____
2. Best practice models ____
3. Shortfalls in existing policies ____
4. New policy requiring development ____
5. Personnel requirements for policy change ____
5.1. The change champions ____
5.2. The change ambassadors ____
5.3. The implementers ____
5.4. Senior management ____
6. RevisedPolicy ____

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DAN
1. Macville’s Sustainability Initiatives
The initiatives taken by the MacVille’s was to protect and develop the resources of the
business. The manager Seamus MacVille has observed that the work is not aligned and
sustainable in the company so he decides to maintain it. The current needs of the people are
met and future generation needs are provided. The environmental policy should be always
there in large organizations. The sustainability initiatives of MacVille’s will be decided with
environmental issues, and with the protection and law of the environment. They have adopted
many sustainability policies for the benefits like the service of air conditioning is re-
programmed and it can be used in the office hours only. (Leal Filho, et al.,2019). The
initiative was taken by every employee in the sustainability development by turning off the
air conditioner while leaving. By adopting the written and formal sustainability policy there
are many reasons for the benefits of the company:
1) The performance is determined by the sustainability and the allowance of its set of
objectives and agreed on a strategy.
2) The direction sense is established.
3) The accountabilities and responsibilities are highlighted in the company by implementing
practices sustainably.
4) The company commitment shows and provides the marketing tool in sustainable
development.
5) The eco-friendly lights can be used by the organization.
6) There should be employee encouragement for using the transportation of public.
7) Post-consumer waste should be used like paper products (Leal Filho, et al.,2019).
2. Best practice models
The associations of the industry have supported and promoted the specific system of the
industry in the business sector for the best sustainability models. The participation and
engagement are increasing of the stakeholders in the business practice and for delivery and
decision-making in public policies. The communication is improved in this, and the
community support is wider, the useful ideas and data are gathered, corporate reputation or

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the public sector is enhanced, and sustainable decision-making is provided. The stakeholders
are customers, government agencies, regulators, employees, investors, suppliers, and local
communities. In this policy, the appropriate strategies are included and at all work stages for
minimizing the use of the resource, toxic materials reduction, and the use of hazardous
chemicals, and employing the approaches of life-cycle management (Pedersen, et al.,2021).
The waste assessment is the way for improving the performance of the current environment
and a better understanding will be there for gaining efforts and value. There are the following
points that can be helpful in the waste assessment: -
1) Improvement in purchasing – The waste output and resource use will be reduced by the
improvement in purchasing. Recycled materials also help in reducing waste and landfill
waste.
2) Improvement in storage – The things which you need only that you store. The money can
be saved by the management of good inventory. Make storage areas labeled clearly, clean and
uncluttered. In storage, the materials are ensured not to be contaminated, collect, or mixed
with the rainwater. There should not the leakage from the underground and storage tanks.
3) Conserving energy – If the energy consumption is reduced that it can help in saving money
and greenhouse gases can also be reduced that are caused by the fossil fuels burning. At the
workplace make sure the lights are off while leaving and use lighting products that are
energy-saving if possible (Etzion, 2018).
4) Reducing waste – In the other businesses, the recycling of the segregated waste is done in
the products. There are the main 3Rs that are recycled, reuse, and reduced. If there will be
less pollution the waste will be less and it will cost less and the effort in making the products
will also be reduced.
3. Shortfalls in existing policies
Business planning is an integral part of the organization’s sustainability commitment and the
reflection of developed policy as the opportunity in the business. When the consultation is
done with the stakeholders, a plan is developed, and acceptance is gained then the policy that
is developed you can start and it will help in the further guidance. If the main focus of your

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organization is recycling then the procedures and policies can be written for the team. These
steps can be helpful in the shortfall:
Step1 – Target materials identifying – The sustainable materials should be identified before
the use that it is energy conserving or not and to see the resource management in that process.
Step 2 – Program designing – For implementing the plan and for reducing the cost of the
program the designing is mandatory for the proper implementation and reduction of waste in
the program by designing.
The policies are documented when many businesses begin their earnest journey. For the
work, the appointment of a sustainability coordinator is there for coordinating the initiatives
of sustainability and reporting to the senior manager in the company. The other
responsibilities can behold by the sustainability coordinator. The communication of the
proper information with the employees should be there for effective plans and with a clear
explanation. Onboard, the stakeholder should be there for the company’s benefit and their
ideas can be genuinely listened to. In the organization, awareness can be created among the
customers, employees, and stakeholders about the policies (Shawe, et al.,2019).
4. New policy requiring development
For developing the environmental sustainability policy, the identification of the policy by the
organization about their applying can be on the project, one work area, and the whole
organization. There should be the determination towards the integrated approach in the
organization about focus and sustainability on the particular aspect which can be
environmental, social, or corporate aspect. The environmental aspect should be focused more.
For implementing the ESP, the ISO 14001 principle is used. The compliance of policies,
treaties, regulations and environmental laws by the organization is there. In your
organization, the applied laws are determined by the environmental impacts and
environmental aspects identifying with its activities. On the local, state, and commonwealth
levels the environmental issues are identified in the Australian laws. (Holliday, et al.,2017).
In the businesses the legislation is applied in the Victorian state include:
Environmental protection act 1970 – This act is outcome-oriented, the pollution preventing
and environmental damage is aimed. The quality objective of the environment is set for
meeting the place programs. The overtime is involved in the act for keeping pace with the

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best practice in the world and with the regulation of environment protection and for
community needs meeting. The key aims of this act include:
a. management of the holistic environment and sustainable use.
b. for ensuring community input the consultative process is ensured and programs and goals
are the key drivers in the protection of the environment.
c. For environmental protection, the cooperative approach is encouraged (Singh, 2015).
State environment protection policies – These policies include sustainability in the water,
waste, noise, groundwater, and land and air.
Health act 1958 – this act was given by the health ministry for protecting, promoting, and
improving public health.
Planning and environment act 1987 – this act was passed for providing the urban planning
framework and for land development use in the Victoria state. This protection and
development of land also provide the interest in the long-term for the Victorians.
National Environment Protection Council (Victoria) Act 1995 – this act is to ensure people
are protected from pollution, noise, water soil, and air whether they are from Australia or not.
From the measures of National environment protection, the NEPC objectives are achieved.
There is the establishment of pollution control for water, air, and land with some legal
responsibilities.
The environmental policy that every company needs for complying is water conservation,
waste reduction, sustainable ways of working with customers and suppliers, reduction of
greenhouse gases, and energy conservation. The improvement in this process should be
continuous and the management system should be developed for the environment. The
management system of the environment should be adequately resourced. The pollution
should be minimized, efficient production should be ensured and there should be a
communication facility (Zhou, et al.,2019).
5. Personnel requirements for policy change
5.1. The change champions
5.2. The change ambassadors

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5.3. The implementers
5.4. Senior management
If the progress is documented then the progress analyzing time has started. The investigation
of the failure and success needs to be there and analyzed for determining why the goals are
not achieved. Behind the success, there is the particular person who is the impetus. Take
some actions on the people that are not following the procedures and policies. There should
be smoothness in running the business. For people, the extra work is created by the
procedures in the systems. from the expected outcomes, the results are compared and
continuously revised and monitored critically. Data is collected based on the report and the
TRACE report is constructed. The principles are incorporated in the TRACE reports are –
Transparency – the data interpretation is facilitated and documentation is organized.
Relevance – the needs are served by the reporting in the organization and decision making in
aids.
Accuracy
Consistency – consistent procedures and measures are implemented for making the overtime
comparisons.
Entirety – The definition of the boundaries should be cleared and relevant sources should be
included.
The procedures and policies are modified for the improvements ensuring:
1) the demand should be made that the new policy is to be abiding by the workers in the no
guarantee case then only the new policy will be obeyed.
2) Sustainability procedures and policies are processes that are continuously evolving and
changing.
3) The relatively recent sustainability is practiced because, theories, technologies, and new
techniques are presented constantly.
4) When new techniques and strategies are employed for sustainability improvement, the
update in the documentation accordingly is very important (Crow & Jones.,2018).

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6. RevisedPolicy
Some of the initiatives that MacVille introduced are the use of paper should be reduced,
tender calls sustainability, cleaning products which are green certified, procurement of
furniture, product handling should be safe, collaborations with supplier used and end-of-life
mobile devices management, the project introduced should be smog-free, a solar balloon that
brings electricity to disaster zones are introduced, building green, robotic bees which leads to
a bright future, etc. Net-zero emissions manufacturing and sector of transport development,
the infrastructure of EV charging, planting a tree, reduction of waste, pollution control,
unprivileged communities protection, etc. (Kagan, 2014). Come into force for implementing
sustainability. For introducing initiatives it is important to know for a specific facility what
sustainability actually means, also particular, countable goals and motives development, data
collection on the current status of goals, action steps created to implement change,
communicating to staff and building users about the plan, action steps implementation. The
government also promotes initiatives for sustainability and funding for it on the other hand
MacVille also does the same. Air-conditioners will be used only in the normal business
hours, they are programmed to be automatically switch on and off. The staff has given a
responsibility of switching off the lights, etc before leaving (Hansmann, et al., 2012).
• it will be made mandatory to switch off the lights at night when not in use.
• using recyclable paper from the waste.
• staff should be encouraged for using toilets’ dual flush capabilities.
Other initiativesare in the form of saving energy to reduce carbon emissionsby using less
energy, less eating of meals, using reusable alternatives, going paperless for reducing paper use,
recycling and reusing things, growing one’s own production, donating unused items.
By being intentional about sustainability one can think about it by conservation of water and
electricity, chain supply, recycling program development, management of chemicals, purchasing
energy-efficientproducts only, developingsustainable work policies(Asche, et al., 2018).
Three models of sustainability include ecological, social, and environmental factors. The best
practice model covers all the three aspects which practice in support of ecological, human, and
environmental health and vitality. These resources which should be used optimally are finite
and should be used wiselykeepingin mind long-term practices and consequences. Sustainability
basically means meeting the needs of the present time without letting it be for future
generations. The models imply and are meant as people, the planet in which we are living,and
gains that can be derived from the things available.We can say it depicts the working on long
term approach and make full utilizationof the available resources. It can be achieved by various
activities like encouraging employees for using public transport, using eco-friendlylighting,
switching to recycle products and post-consumer waste paper, its products, and packaging. One
has to be involvedin the said community to adopt the policy. One can start it by water
conservation, walking more and driving less,less consumption of energy, buying and using
recycled products, locally grown vegetables can be purchased, combat or reduce air pollution
one can joinenvironmental groups, lesswaste creation, more trees plantation, etc. MacVille
make sure that their company understand the main concept of sustainability and can recognize
what does it actually means to the company, discuss it with the relevant stakeholders, able to
set the required goals, and be committed to them, making systems and processes accordingly,
and at last tracking the whole progress made, communicating the actions, and meeting the
target expectations (Martine & Alves, 2015).

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The shortfalls and the challenges faced are due to CO2 emissions global warming is at its peak,
polluted air, contaminated water, oceans, seas, and inland waters are polluted, transitions of
slow energy, renewable energy, and its insufficient share, uncompromising harms in food
production. An issue that one can face in sustainable development can be the substitution of
capital for one another up to which extend. If the substitutionis possible,then there will be depletion of
others. Problems like extreme levels of poverty, instability in politics, depletion of natural
resources due to environmental deterioration, climate change threat, heavy growth in
population, marginalization, serious diseases like HIV, Malaria, Dengue, etc. sometimes there
is a shortage of resources and other factors that causes the shortfall in sustainability. One
should focus on less or zero wastage, natural regeneration, efficient resources, a fair and
secure society, no emissions. Sustainable development is the key priority for MacVille. This
company has encouraged strategic elaboration for climatic change, development in
technology, subsidies environmental impacts, and sustainability indicators (Chang & Cheng,
2019). Various negative consequences of the economic activities, serious helath issues,
depletion of the ozone layer, from loss of habitat there is a decine in biodiversity, inquality
due to introduction of new technology. There come many conceptual and practical barriers in
the process of sustainability and it is very complex and broad. Therefore it is necessary to
link all the three economic, social, and environmental aspects in a balanced way then only
one can attain sustainability in the real sense. Equal distribution of present resources and
allocation of the same wisely is very important to prvent the shortfall. We can say that the
development of the present era should not affect the upcoming generation.
The development of the existing policy is as important as introducing the new by making
them perfect and modified according to the need and requirement. It will lead to more quality
output of goods and services. Creating a fit-out for the policy will work as a first step towards
the development, management of energy, conservation of water and its efficiency, effective
use of energy, going digital and prefer digitalization, less waste creation, engagement, and
awareness of employees. For up-gradation of the existing policies, it is important to ensure
that the development should be done in the right way of right things with the right resources.
There will be a balance between the substance used and the process. The key points to keep
in mind which needs to be improved are there should be no poverty, no hunger, no serious
diseases, healthy life and well being, education quality should be best, energy should be
affordable, clean and drinking water, economic growth, and a suitable decent job, there
should be innovation in every sector, industrial development, good infrastructure, equality,
etc. to attain the maximum there should be development and modification in the present
scenarios in order to be sustainable and not leaving a burden for the upcoming generation.
There should not be any compromise for the future generation in order to make the present
better, there will be a major area for development. All the factors that need to be improved
should be kept in mind and then proceed further. MacVille focuses on innovation along with
improvement in the area of the requirement that will make sustainability more meaningful.
There should be modifications to attain the maximum benefits out of the policies introduced.
Some personnel requirements in order to improvise the existing policies can be sustainable
production of the sustainable quality product. By implementing a recycling program, energy
conservation within the office, promoting paperless office and go digital, supporting reen
vendors, reduction by reusing of resources, conservation of human energy, and encouraging
sustainable transportation. Optimum utilization of resources and protecting the available
resources from degrading will be the key highlight throughout. Investing in natural and
available capital, productivity through radical resources, redesign of ecology, consumption of
the available resources and energy should be responsible, economic service and flow.

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Macville is focusing on all the factors required in the office for sustainability like introducing
automatic lights, staff for switching off lights when not in use, encouraging and making
employees aware about sustainability, and introducing the activities in the office and thereby
in their daily life. Focusing on the policies that are needed to be established in the office in
order to attain sustainability. MacVille is very dedicated to being sustainable and attaining a
good level of it making it obvious in office to be sustainable by introducing various policies
and responsibilities. Creating general awareness among employees to be efficient and
effective while using the resources like less wastage, saving energy and water, less use of
paper, or going paperless can be some of the basic things to keep in mind. Using public
transport, increasing productivity with the given resources and makes the full utilization of
them without wasting them (Leal Filho, et al., 2019).
Changes to the existing sustainable policies should be in favour of the environment, culture,
and economy. Sustainability helps the organization in better decision making which in turn
helps an organization to mitigate risks, efficient and effective attainment of objectives.
Procurement of natural resources and ame them utilized in an optimum manner. To prevent
environmental disruption one needs to adopt sustainability, avoid unreasonable use of
resources. Sustainability acts as a link between the financial and non-financial activities of a
company and also helps in cutting costs. Nowadays not only the government but the
company's by their free will introduce sustainability in their organization. It not only benefits
the environment, individual, and economy but also the company in many ways. There should
be a continuous improvement in sustainability one can attain it by ensuring the plan is clear
about its objective and target, keeping in mind an individual needs, ideas, and their
performance, building commitment towards the set plan and make employees engagement in
it, providing training regarding the required subject, motivating employees for working hard
to attain the goals. By choosing a small and easily manageable improvement plan one can
attain continuous improvement, asking for ideas, views, and feedback of the employees and
make them involve in the discussion before introducing the policy, be open and accept the
feedback, conducting self-assessment for improvement, and working as a team will give a
continuous improvement in the existing policy. There should be an end target in the mind that
needs to be achieved, communicating them to staff and the relevant stakeholders, having a
good working framework, educating employees about sustainability by spreading awareness
regarding the topic, making it a responsibility, and enhancing the communication by making
the employees included and valued. In order to attain maximum sustainability, it is important
to know about sustainability, its importance, needs, and gather information regarding the said
subject. Creating a sustainability report stating the company’s goals in it, listing the
company’s policies regarding sustainability and its activities, providing a status report, and at
last summarizing and recommending improvements required. While planning sustainability
in the business environment by talking and engaging the workers, commitment towards it
with collaborating the whole staff, measuring the goals and reports and finally educating
about it and communicate it to the relevant persons (Lin, et al., 2017).
To attain sustainability in the office one needs to recycle as much as possible like recycling a
piece of equipment that is not in use, less consumption of energy and available resources,
avoiding the use of paper as much as possible, reusing paper again, and again. Overall there
should not be any unnecessary use of available resources it will help in saving costs and
resources available (Osburg & Lohrmann, 2017)

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