In this presentation, we will discuss the factors that need to be considered while implementing the HRIS in an organization along with issues that might occur and ways to handle and control the same in a professional way without hampering the general workflow. To know more about Welingkar School’s Distance Learning Program and courses offered, visit: http://www.welingkaronline.org/distance-learning/online-mba.html

1. HUMAN RESOURCE
INFORMATION
SYSTEMS
Chapter 5 – HRIS Implementation and
Control

2. Chapter 5
Important requirements for strategic HR
information systems planning
Assessment of overall business environment
Assessment of strategic HR goals
Tracking of new technologies and process
Optimization of HRIS resources
Streamline of implementation activities

3. Chapter 5
Factors that need to be considered during
implementation of HRIS
Resources
Full-time Commitment
Business Process
Customizations
Change Management
Planning Contingencies

4. Chapter 5
Issues in implementation of HRIS
Security
Controlling access
Security technology
Environment
Implementing a modified HRIS
Hardware and software requirement and their adaptability
Feasibility of new HRIS
Definition of user groups, controllers and implementors

5. Chapter 5
Issues needed to control and
maintain security of data before
implementing a computerized
HRIS
Management considerations
Physical security
Information security

6. Chapter 5
HRIS implementation
strategy
Identify all clients and build a representative
implementation team
Define objectives
Define problems
Document the current system
Define necessary function
Develop a list of recommended solutions

7. Chapter 5
HRIS Acquisition Phases
Phase 1 : Need Analysis
Evaluate HR department and business models
Form project team
Determine automation needs
Develop system specializations
Analyse current and future reporting needs
Develop RFP
Identify and evaluate vendor packages
Select vendors
Develop proposal for management decision makers
Establish formal guidelines and procedures to resolve inefficiencies
Cont…………

8. Chapter 5
Phase 2 : Design and Development
Develop detailed project plan
Develop user groups
Purchase hardware
Develop independent, focussed computer applications
Implement independent applications as ready
Modify in-house forms
Customize initial system
Establish procedures and guidelines to support system
Test system and user acceptance
Convert data
Train HRIS staff and/or project team
Cont…………

9. Chapter 5
Phase 3 : Implementation and
Maintenance
Implement HR Core
Train other HR user
Make system available to HR
Refine HR core
Establish mainframe-micro link
Develop/refine user documentation
Conduct field analysis
Development procedures for distributed processing
Prepare technical documentation
Develop other modules
Test system and user acceptance
Maintain/enhance modules
Distribute to the field
Evaluate effectiveness

10. Chapter 5
Systems Development Life Cycle
Recognition of need
Payroll Processing
Organization/position management
HR process automation
Recruitment and selection
Central employee database
HR planning
Compensation planning
Employee training and development
Cont…………

11. Chapter 5
Compliance reporting
Employee relations
Performance management
Workflow management
HR workflow notification
Staff scheduling
Applicant tracking
. Feasibility study
Economic
Behavioural
Technical
Cont…………

12. Chapter 5
Systems Analysis
Review of Documentation
Observation of the Situation
Conducting Interviews
Questionnaire Administration
Systems Design
Systems Implementation

13. Chapter 5
Phases in Systems Design
Output definitions
Input definitions
Programme Design
System Specifications
Testing

14. Chapter 5
HR System Development Failures
Lack of goal clarity
Poor problem identification
Infrastructural failures
Organizational support
Faulty planning

15. Chapter 5
Advantages of training
Reduce Operating Cost
Easier Transition from Old to New
Better Efficiency out of the Gate

16. “Like” us on Facebook:
p // /
http://www.facebook.com/welearnindia
“Follow” us on Twitter:
http://twitter.com/WeLearnIndia
http://twitter com/WeLearnIndia
Watch informative videos on Youtube:
http://www.youtube.com/WelingkarDLP