MGMT290-Project Comparing Planning Techniques
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This document compares and contrasts two contemporary planning techniques: project management and scenario planning. It discusses why flexibility is important for today's planning techniques. Project management involves a one-time project done on time and budget, while scenario planning anticipates possible alternative futures. The document recommends project management for staff training as it addresses current needs through committees and assigned tasks, while scenario planning is better for anticipating uncertainties. It provides steps for managers to precisely specify the project, plan stages backwards from the end goal, and establish a team early.
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MGMT290-Project Comparing Planning Techniques
- 1. BUSINESS MANAGEMENT & LEADERSHIP Therese Williams MGMT290-Unit2- Individual Project October 17, 2010 American InterContinental University
- 2. TWO MOST COMMON TYPES OF CONTEMPORARY PLANNING TECHNIQUES Project Management: a one-time project or set of activities which is done on time, on a specific budget and according to other specifications. Scenario Planning: also called contingency planning. It is a method for anticipating possible alternative futures.
- 3. Introduction
- 4. COMPARING & CONTRASTING TWO CONTEMPORARY PLANNING TECHNIQUES Explain why flexibility is important to today’s planning techniques Describe project management List the steps in the project planning process Discuss why scenario planning is an important planning tool.
- 5. WHY PROJECT MANAGEMENT WILL WORK WITH STAFF TRAINING A one-time activity to address present staffs needs Creation of different committees in planning for the activities Assignment of different tasks, responsibilities and schedule Composition of the daily schedule of the training, preparation, implementation Upon closure, evaluation is administered and used as a basis of next future action
- 6. WHY SCENARIO PLANNING WON’T WORK WITH STAFF TRAINING Focuses on addressing present need of the staffs and not on anticipating future problems More on information/instructional tool rather than strategy information Scenario planning anticipates uncertainties, risk and future decision-making on an issue Scenario planning is used more in business applications
- 7. RECOMMENDING STEPS TO MANAGER Agree on precise specification for project Plan the various stages &activities by working backwards from the end aim. Plan some slippage on the timescale. Establish the team members as early as possible
- 8. References Principles of Management (n.d.) Retrieved Oct. 7, 2010 from http://www.scribd.com/doc/18629466/lecture-21 Grow J. (1917-2010) Apply Project Management in the Workplace Retrieved Oct. 10, 2010 from http://www.projectkickstart.com/products/applying projectmanagement.cf Scenario Planning for M&A, Portfolio Management (May29, 2007) Retrieved Oct. 10, 2010 from http://www.strategykinetics.com/scenario_planning/
Notas do Editor
- In a dynamic and complex environment, there are two planning techniques that are appropriate to use: the Project Management and the Scenario Planning Techniques. These are the two most common types of contemporary planning techniques that organizations use according to their needs. Project Management – a one-time project or set of activities which is done on time, on a specific budget, and according to other specifications. In this technique, the objectives are defined, then the activities and resources that are needed are also identified. The sequence and time are established next. There is always a time to start and end this project. Upon completion, the output is compared with objectives. Evaluation is done and any other additional human resources that are required is also determined. The project manager needs to have effective communication skills and persuasion power so that the team members are motivated to work on the project efficiently and achieve completion of its goals and objectives on the specified date. In Scenario Planning, management tries to play out potential situations under different conditions with the hope of reducing uncertainty in the future. It is also called contingency planning because it involves developing scenarios or viewing what the future is likely going to become. It is not advisable to be used in forecasting random events because the inconsistency will make it difficult for management to plan for the future.
- Flexibility is important to today’s planning because the environment can be both dynamic and complex. Project management is the task of getting a project activities done on time, within a budget, and according to specifications. In this technique, the objectives are define, then the activities and resources that are needed are also identified. The sequence and time are established next. There is always a time to start and end this project. When completed, the output is compared with objectives. The evaluation is done and any other additional human resources that were required is also determined. The project manager needs to have effective communication skills and persuasion power so that the team members are motivated to work on the project efficiently and achieve completion of its goals and objectives on the specified date. Steps in the project planning process includes: Defining objectives Identifying activities and resources Establishing sequences Project completion data Comparing with objectives and Scenario planning is important because it helps to develop future plans within an organization company, or country. It also helps to think of possible variations of what could happen in a certain situation because it helps us prepare for the future. In Scenario Planning, management tries to play out potential situations under different conditions with the hope of reducing uncertainty in the future. It is also called contingency planning because it involves developing scenarios or viewing what the future is likely going to become. It is not advisable to be used in forecasting random events because the inconsistency will make it difficult for management to plan for the future
- In the day care where I work, a project management style of planning works better. The faculty training is a one-time activity that involves all teachers and staff and it was handled and led by the day care director. The school director assigns the different Committees will help in the planning of the whole activity. It starts with assessing the recent needs of the teachers and from there, plan on the seminars & workshops that they need to attend. The committee heads meet to plan and discuss on how to better execute the plan and improve it Whenever there is a need. There is a schedule when to start the training until the closure or end. Each day has an activity to do. The school staffs are also involved to support the committees and the teachers. For example, they prepare the handouts, snacks, invitation and accommodation of the speakers of the seminars, assist the teachers in the different things they need during the seminar, e.g., type their reports for submission, retrieve information that might be needed, etc. At the end of the training, an evaluation is administered to check on the effectively of the training as perceived by the staff themselves. From there, the committee discusses on the final review of the completed project. All the activities of the project are properly documented and discussed.
- The faculty training project was created to address the present needs of the staffs and not to anticipate any possible alternative futures. In the attempt to help improve the teachers by addressing their professional and other needs in the training, the tool that is being used is more on informational/instructional rather than for strategy formation or participative learning. Scenario planning anticipates uncertainties, risk and future decision-making based on a present issue and need people with a wide range of perspectives while in project management the process is more on planning, assigning, implementation, and evaluation of the plan. There is only one direction to follow. Lastly, the faculty training project is implemented in a school setting. Scenario planning is used more in business applications where decision making on anticipating and managing risk is very important as it involves budget constraints. In a school and in this type of activity, project management planning technique applies best than scenario planning.
- In the day care where I worked, a project management style of planning works better. The staffs training is a one-time activity that involves all staffs and it is handled and led by the day care director. The director assigns the different committees who will help in the planning of the whole activity. It starts with assessing the recent needs of the staffs and from there, plan on the seminars & workshops that they need to attend. The committee heads meet to plan and discuss on how to better execute the plan and improve it whenever there is a need. There is a schedule when to start the training until the closure or end. Each day has an activity to do. The school staff are also involved to support the committees and the staffs. For example, they prepare the handouts, snacks, invitation and accommodation of the speakers of the seminars, assist the staffs in the different things they need during the seminar, e.g., type their reports for submission, retrieve information that might be needed, etc. At the end of the training, an evaluation is administered to check on the effectiveness of the training as perceived by the staffs themselves. From there, the committee discusses on the final review of the completed project. All the activities of the project are properly documented and discussed.