1. 7th Annual Holiday Soul Celebration Hosted by the Indianapolis Minority Joint Professional Committee (IMJPC)
2. Purpose of the IMJPC ‘We are a committee of eight minority professional organizations hosting a Holiday Party as a source to generate revenues for each member organization, and as an excuse to have a good time with our friends!’
3. Association for the Improvement of Minorities in the Internal Revenue Service Indianapolis Association of Black Journalists Marion County Bar Association Minorities in Hospitality National Association of Black Accountants National Association of Black Sports Professionals National Black MBA Association, Indianapolis Chapter National Society of Black Engineers, Indianapolis Alumni Extension The Organizations *NEW* *NEW*
4. The Committee Steve Jefferson, Chair Catrina King, Co-Chair Brian Vance, Treasurer Tekiah Tunstall, Secretary Shirley Nichols, Chair Emeritus Adrienne Fancher Burnell Goldman Darryl Morton Desire' Garza Florence Onochie Michael Florence Roxie Lomax Ryan Gardner Shirley Thomas Shonna Brown Stacy Raysor-Mitchell
5. My Goals this Year Improve communication within group Improve external communication Increase NSBE ticket sales Encourage participation from prospective organizations Have a great time
6. My Contributions Created IMJPC_Board Yahoo! group Created IMJPC Yahoo! Email account Implemented Box.net utility for file sharing Created event survey via SurveyMonkey Utilized Shutterfly photo sharing utility Automated meeting and action item reminders
7. My Contributions Collected organization logos Kept contact information spreadsheet Created Will-Call spreadsheet Created agendas/Took meeting minutes Created event timeline and Updated script Tallied email votes and Relayed results Created and Updated contact information spreadsheet
8. My Contributions Acquired design for ticket, flyer, letterhead and welcome sign Acquired singing group Attended NABSW matinee to promote the Celebration Relayed guest feedback Sold thirty tickets
15. Group Deliverables Selected venue and event date Secured contract and Determined menu Determined event timeline Selected DJ and Acquired additional entertainment Solicited items for silent auction and as door prize giveaways Secured event promotion in The Indianapolis Star
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17. Milestones Reached Increased to eight organizations Implemented conference call meeting Surpassed expected ticket sales Expanded into adjacent ballroom to accommodate additional attendees Largest turnout to date - over 300 Sent over 600 emails this year
21. Role Players Steve and Catrina – MC activities Michael – Roving Photographer Stacy – Event Coordinator Rest of team – Support as needed
22. My Duties Assist with silent auction display setup Print and bring copies of “Name That Tune” game Work at the registration table Perform greeting duties Collect and turn in final revenues from NSBE ticket sales Personally thank invitees for attending
26. Initial Feedback Guests were impressed, some even request we host a summer event as well…oh my! Prospective members saw the potential our impact could have to their groups and will discuss joining for the 2010 Celebration
27. Most attendees liked the venue, location, ticket price and food All repeat attendees saw improvement since their last Celebration We could fine-tune the transition of our entertainment activities Survey Feedback
28. Wrap-up Meeting Highlights Our joint venture returned a profit We agreed to continue with our current board officers We agreed to make further improvements in our communication Everyone viewed the project as a success and we remain excited about working together
29. Reflection Hosting the party was fun, despite the large crowd Improved communication helped stabilize the group Even with new members, the committee was congenial The group listserv is also used for entertainment Members were more likely to volunteer for additional tasks to help out the team The new groups were enthusiastic about participating and are eager to plan the 8th Holiday Soul Celebration Our ongoing challenge remains to strike a good balance of activities to simultaneously engage older and younger attendees We can overcome any obstacle with teamwork
30. Goals for 2010 Have flyer ready to distribute and tickets printed by Circle City Classic (October 2nd) Share all 2009 documents on Box.net Create an event program for guests Create a picture slideshow for guests
31. Ticket, Flyer and Welcome Sign designed by Laura Jenkins Candid photos taken by Michael Florence Still portrait taken by Michael Patton Acknowledgments
