A general format for the Extra-Ordinary General minutes of meeting required to be prepared under the Companies Act in India.

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Extra-Ordinary General Meeting Format
MINUTES OF THE EXTRA ORDINARY GENERAL METTING OF THE MEMBERS
OF ____________________________________________________________________,
HELD ON Sun/Mon/Tue/Wed/Thurs/Fri/Sat/DAY THE _st/rd/th DAY OF ____________,
20__ COMMENCED AT __:__ AM/PM AND CONCLUDED AT __:__ AM/PM AT THE
REGISTERED OFFICE SITUATED AT _______________________________________.
DIRECTORS PRESENT:
1. ___________, Director
2. ___________, Director
Members present as per the Attendance Register maintained by the Company.
____________ (DIN- _________), Director was elected as the Chairman of the meeting and
thereafter he occupied the chair and conducted the proceedings of the Meeting. The meeting was
called to order at (TIME) by Chair, ________ (DIN- _____________), Director. A roll call was
conducted and a quorum was present.
With the consent of members, the notice sent to the members regarding Extraordinary General
Meeting be taken as read
Item No.1
The Chairman informed the members about the need of ____________________________.
Thereafter, the Chairman invited the members to propose the Special Resolution.
The Members present proposed and seconded the following resolution as Special Resolution.
“RESOLVED THAT
“RESOLVED FURTHER THAT the Directors be and is hereby authorized make and file
necessary forms/returns with the Ministry of Corporate Affairs and other concerned Statutory
authorities and also to do all such necessary acts, deeds and things as may be necessary,

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expedient and incidental thereto to give effect to these resolutions and for matter connected
therewith or incidental thereto.”
The Chairman put the motion for voting and by show of hands the resolution was passed
unanimously as a Special Resolution.
VOTE OF THANKS:
As there was no other business to be transacted the meeting concluded with a vote of thanks to
the chair.
Date of Entry : (Date of Entry) ___________
Date of Signing : (Date/month/year of signing) Chairperson
Place : Hyderabad DIN: (__________)