The only company whose management has got more than 7 Years of combined experience in handling e-Procurement of various types The one stop shop for all your e-Procurement requirements

1. Agenda
• About Us
• What is e-Tendering?
• Benefits to your Organization
• Benefits to Suppliers/Contractors
• Manual Vs Electronic Tendering Comparative
• Legal Compliance
• Is e-Tendering Secure?
• Ease of e-Tendering –Tender Cycle

2. About Us
• The only company whose management has got more than 7
Years of combined experience in handling e-Procurement
of various types
• 500 Cr. (More than 100 million U.S. $) Worth of e-
Procurement for various organizations
• The one stop shop for all your e-Procurement requirements

3. The Solution/Services
• Our e-Procurement suite comprise of
– e-Tendering
– e-Auctions
– Reverse Auction
– e-Sourcing
• Over and above this we also offer
– e-Procurement Consultancy
– Customized e-Procurement solutions for
enterprise

4. Our USP
• The only e-Procurement suite developed using Free and
Open Source Software's (FOSS) like Java /Linux /MySQL
which means
– More secure
– Low deployment cost
• The only e-Procurement solution that supports all browsers
• Dynamic & Flexible application with inbuilt workflow
• Available on Windows/Linux operating system
• Multiple Options Rental/Annual License/Ownership
• Young Team with average age of 30

5. What is e-Tendering?
• E Tendering is a process of carrying out entire Tendering Cycle
Online including submission of Price Bid such that Efficiency,
Economy, Speed of Internet can be harnessed.
• E Tendering Cycle can be broken in Key Modules
1) Tender Notice Creation 7) Tender Storage & Opening
2) Tender Promotion 8) Tender Evaluation
3) Tender Document 9) Negotiation
4) Pre Bid Meeting 10) Tender Award
5) Bid Submission 11) Vendor Registration & Rating
6) Payment Gateway 12) Tender Audit & Storage

6. Benefits of Tendering Authority
• Completely Automated Process
• Shortens Procurement Cycle
• Economical and Environment Friendly
• Greater Transparency
• Improvement in work culture in the departments
• System aided Evaluation process
• On the fly reports/comparatives statement
• Minimize Human errors
• Minimal Storage Spaces
• Change in Perception – Progressive Organization
• Lesser hassle of communication and administration

7. Benefits to Suppliers/Contractors
• Anytime & Anywhere Bidding
• Fair, Free and Fearless participation for vendors.
• No dependence on Newspaper, Courier, Banks,…
• Zero Administrative hassles
• Can carry out all activities from any computer
• Economical – saving on Traveling cost
• Reduces efforts & cost of bidding
• No tenders can be missed because of distance
• Can submit bid on last minute

8. Manual Vs E Tendering System
Manual Tendering System
• Longer Procurement Cycle
• Expensive
• Paper Based Procurement
• Restricted Mobility
• No work on Holidays
• Prone to Human errors
• Content not sharable
• Physical Security
• Wastage of space to store bids
• Not retrievable
• Ideal till 2003
E - Tendering System
• Shorter Procurement Cycle
• Economical – Fixed Cost
• Environmentally Friendly
• Anytime – Anywhere Bidding
• Bidding possible on Holidays
• Automated & Accurate process
• Shareable Content
• Foolproof Security
• Lifelong storage on CD
• One click access to bids
• For year 2004 & Beyond

9. Computer Specification – User End
• Any Desktop with 16 MB Ram/20 GB HDD or Higher
• OS – LINUX /Windows
• Browser – IE/Netscape/Mozilla/ Firefox /Any Browser
• Java Run Time – Freeware
• Valid Digital Certificate
• Token/Crypto Key for DC – Optional
• Biometrics – Optional
• Digital Signer & Cipher– Freeware
• Net connection – Dialup connection or better

10. Is e-Tendering Secure?
• E Tendering Challenges
• Detecting whether document is Tampered or not
• Identifying a person in the faceless world of Internet
• Non Repudiation
• Document Secrecy
• Bidding should not be allowed after due date and time
• Bids cannot be opened before due date and time
• Bids can only be opened by authorized officers

11. Role Base Access
• Access to website is on the
basis of rights allocated to a
User or Group of Users
• This ensure that Tampering by
unauthorized person is not
possible
• Existing Organization
hierarchy can be mapped to
the system

12. Time Based Access
• No activity can be carried
out before due date &
Time for e.g.
Tender cannot be opened
even by authorized User
before due date
• Server Time cannot be
tampered as it is mapped
to National Standard
Time Server

13. Time Stamping
• Key processes are time stamped
– Tender cannot be proponed
– Tenders cannot be submitted
after
Due date and time
– Tender cannot be opened
before
Due date and time
• All processes can be time
stamped

14. Architecture

15. Secure Electronic Tendering Process
• We follow the following process for secure Bid Submission &
Opening
1. Create Bid
2. Generate Hash
3. Generate Attached Signature (Bid + Digital Signature)
4. Data Enveloping/Encryption using Public Key of Digital Certificate
5. Bid Submission using SSL
6. Tender Opening Date & Time Verification
7. Tender Opening Rights Verification of the Officer
8. Biometric Verification of the Officer
9. Data De-enveloping/Decryption using Public Key of Digital
Certificate
10.Signature Verification
11.Hash Verification
12.Original Bid

16. Electronic Sealed Envelope
Step 1: Bid Creation Stage
– Price Bid
– Attached Digital Signature
– Asymmetric Encryption (Supplier Public Key)
Step 2: Bid Submission Stage
– Decrypt Bid (Supplier Pvt. Key)
– Signature Verification
– Asymmetric Encryption (Buyer Public Key)
– Tender opening (Buyer Private Key)

17. Ease of e-Tendering –Tender Cycle
e-Tendering involves following phases as per convential
tendering systems.
• Phase 1: Pre Tendering Activities
• Phase 2: Tendering Cycle
• Phase 3: Post Tendering Activities

18. For further details contact us at our following
address:
Mr. Saurav Banthia
9830310488
M/s Vision Technology Service
E-mail: saurav@visiontechno.net
Web Site: http://www.visiontechno.net

19. Thanks…