This document provides an agenda and overview for a group project meeting facilitated by Lesley. The 50-minute meeting will include an icebreaker, establishing ground rules, brainstorming research topics, and scheduling future facilitations. Blog 4 instructions ask students to plan their facilitation of a team meeting by outlining the objective, agenda, structure tools like logistics and ground rules, and which process tools they will use. A sample is provided that establishes the objective of continuing team development and establishing a research plan, includes an agenda, and details how structure and process tools like gatekeeping and summarizing will be applied. Blog 5 asks students to provide self-feedback on facilitation strengths and areas for improvement.

1. Week 5
Human
Relations
HRMT 5140

2. Agenda
• Questions/Comments
• Constructive Feedback
Discussion
• Group Project and Blog
Overview
• Lesley’s Facilitation of
your Team Meeting

3. Group Project
Phase 1
Blog 4 and 5

4. Three Phases of the Group Project
Research -
Become Experts
• 4 research
summaries
• Submit for
grading
• Share with
your team
Design the
Workshop
• Learning
outcomes
• Workshop
Plan
• Who will do
what
• Interaction
• Powerpoints
Deliver
• Practice,
practice,
practice
• 25 minutes
+/- 5
• All team
members
participate

5. Phase 1 Research – Becoming
Subject Matter Experts
5
• Become subject matter experts
• Variety of research sources - e.g. academic
journals, books, internet sources, videos,
popular movies, interviews
• Each entry will include the title of the resource,
a description of the content and a description
of how this resource could be valuable to your
project
• Each team member will contribute a minimum
of 4 research summaries. Two of them must be
from academic journals

6. Sample
Research
Summary
Sample Research
Summary

7. Blog #4
• With this journal entry you are going
to prepare your plan for facilitating
one of your team’s group meetings.
That means, preparing:
• Content
• Create the objective statement
for your meeting – what is it that
you are hoping to accomplish?
• Create the agenda for the
meeting – the specific topics you
will need to address to
accomplish your objective.

8. Blog #4
• Structure
• Plan a brief icebreaker exercise
you will do with your group
• Identify how you will address the
tools/elements that are part of
structure (consider the logistics,
how will ground rules be
addressed, setting the tone,
action planning, record keeping,
evaluation
• Process
• Which process tools do you think
you will need to use with your
group? How will you prepare to
be ready?

9. Blog #5
• With this journal entry you are going
to provide yourself with constructive
feedback using the constructive
feed back principles.
1.After your facilitation reflect on your
performance as a facilitator:
What are 2 things you did well?
Describe and explain what the
impact was.
2.What are 2 things you will do
differently next time? Describe the
impact and how you will change for
next time

10. Team Meeting
Facilitated by
Lesley

11. Objective and Agenda
• Objective: to continue team development and
establish a research plan
• Agenda (50 mins)
• Welcome and Start Up (2 mins)
• Agenda Review (2 mins)
• Icebreaker (6 mins)
• Ground Rules Discussion (10 mins)
• Research Topic Brainstorm (15 mins)
• Facilitation Schedule (7 mins)
• Action Planning (3 mins)
• Evaluation of Meeting (5 mins)
11

12. Messages
from my
Past
(10 minutes)
•Think of a message that you heard
repeatedly growing up.
•Who said it and why was it so
important?
•How does this show up in your life
today?

13. Ground
Rules
•What’s important about how you
interact/talk with each other?
•How will leadership work?
•What’s important about time/
finishing work?
•What’s important about feedback?
•What’s important about conflict?
•What else?

14. Facilitation
Schedule
Date Facilitator Note Keeper
October 11 (online)
October 18
October 25th
November 1 (online

15. Blog 4: Sample Objective and
Agenda
• Objective: to continue team development and
establish a research plan
• Agenda (50 mins)
• Welcome and Start Up (2 mins)
• Agenda Review (2 mins)
• Icebreaker (6 mins)
• Ground Rules Discussion (10 mins)
• Research Topic Brainstorm (15 mins)
• Facilitation Schedule (7 mins)
• Action Planning (3 mins)
• Evaluation of Meeting (5 mins)
15

16. Blog 4: Sample Structure Tools
Logistics
• zoom room during class
• 60 minute meeting
Ground Rules
• will be established in this meeting
Setting the Tone
• review the objective and agenda; do a round
and ask for additions or changes
• icebreaker activity: messages from the past
Record Keeping
• ask the team member with the earliest birthday
in the year to be the note taker
16

17. Blog 4:Sample Structure Tools
Aids
• powerpoints, google doc
Action Planning
• limited action will be coming out of this meeting
• who will post the notes in the group project
discussion forum
• Evaluation
• round table: one thing about the meeting that
worked well; one thing that we could
improve/change
17

18. Blog 4:Sample Process Plan
Gatekeeping
• I’m going to watch to see who participates and
will open and close gates as necessary
• This will be important because we are making
decisions that need everyone’s opinion
• I’ll use some rounds to ensure that I hear from
everyone
Questions
• Open questions will be important to help
generate ideas for the ground rules and the
research plan
• E.g. What are the possible sub-topics of our
workshop topic; What rules/guidelines will help
us do our best work?
18

19. Blog 4:Sample Process Plan
• Paraphrasing
• I’ll use paraphrasing to ensure that I understand
key points that my teammates share
• Summarizing
• Our meeting has different topics, so I’ll
summarize when we are done with one topic
and before I move to the next
• I will summarize at the end of the meeting all of
the work that be accomplished
19