SharePoint Overview and Summary

1. OVERVIE Richard Christian

2. Agenda
● What is SharePoint?
● Editions of SharePoint
● Where do we use SharePoint?
● Online vs On-premise
● Important terms
● Key Features
● Special Features
● Advantages of SharePoint
● Disadvantages of Sharepoint

3. What is SharePoint?
SharePoint is Microsoft’s browser-based content
management system that allows a centralized, protected
space for document sharing and collaboration.
SharePoint is used to build intranets and store, organize
and share information from across the business in one
central location.

4. Editions of SharePoint
SharePoint comes as two different forms:
Microsoft SharePoint server
o Microsoft SharePoint foundation
o Microsoft SharePoint Standard
o Microsoft SharePoint Enterprise
SharePoint Online
Although the basic functionalities remain the same, there are a
number of significant feature differences between SharePoint server
and Sharepoint online

5. Where is SharePoint used?
Enterprise Content and Document Management
Collaborative software
File Hosting service or Personal Cloud
Intranet and Social network
Custom web Applications

6. Important Terms
SharePoint Site – A collection of pages, lists, libraries and
related settings
o SharePoint sites can be team sites, blog sites, wiki
sites and others.
Site collection – Is a collection of sites that contain
configuration settings that apply to all the sites in it.
Library – A Container for holding documents, pictures, lists,
discussions.

7. Key Features
Key features in SharePoint can be divided into the
following
Social Networking
Content Management
Site administration
Mobile device support

8. Social Networking
My Site profile - Each SharePoint site user gets their own My Site profile
page which is similar to facebook with,
o The content they have created and sharing
o interests and competencies.
Users can also search for other employees in his organisation and view
their profiles, if the site serves as an intranet.
Newsfeed - Like the Facebook newsfeed, user can see the updates from
other employees in the organization.
Suggestions - In addition to finding people with specific skills or interests,
it’s also possible for one person to suggest another co worker giving the
user an opportunity to connect with him/her and get updates.

9. Social Networking (continued)
My Site profile - Each SharePoint site user gets their own My Site profile
page which is similar to facebook with,
o The content they have created and sharing
o interests and competencies.
Users can also search for other employees in his organisation and view
their profiles, if the site serves as an intranet.
Newsfeed - Like the Facebook newsfeed, user can see the updates from
other employees in the organization.
Suggestions - In addition to finding people with specific skills or interests,
it’s also possible for one person to suggest another co worker giving the
user an opportunity to connect with him/her and get updates.

10. Social Networking ( Continued)
People Search - All of the people in a SharePoint site are indexed
and searchable including their profiles and content.
Noteboard - Noteboard is a microblogging like Twitter or Facebook,
users can post status updates(microblogs) so that those will appear
on the News feeds of his colleagues.
Site feeds - Users can follow other sites to track updates for the
sites they follow.
Sharing - Sharing is a feature that let Users Share a
SiteLibraryItemFile with people in their Company.
Access Request Management

11. Content Management
Drag and Drop - On any document library you can now Drag and Drop document(s)
and it will be upload with a quick progress bar.
Call up menu - Drop-down ECB menu is replaced with “Call up menu”. Call up
menu displays what’s it called Callout Popup which displays Preview of an Item.
Download - With “Download a copy” end users can download a copy of this
document to their local drive.
Embed code - With “Embed Information” users can get the embed code for a
document and then paste it in a Script editor or Content Editor webpart to embed
this document in a SharePoint page.
Document Library SYNC (Work with Documents Offline) - Users can have any
Document Library SYNC’ed to their Local Drive Including the SkyDrive PRO
Library.

12. Content Management (continued)
Image renditions - Image renditions let you display different sized versions of an
image on different pages.
Most popular items - Most Popular Items is a feature in document library that lets
user see the Popularity and Visits of a document in a document library.
People in video - As a part of a Video Content type a Column “People in videos” is
a feature where a user can specify people in your company who are a part of the
Video to be included as Video Metadata.
TimeLine & Project Summary Web Parts - TimeLine & Project Summary are the
WebParts in which are added by default to the Project Site Template TimeLine as
shown in any Tasks list represents the Tasks and Subtasks with dates as a timeline.

13. Mobile Device Support
Mobile Browser experience - Sharepoint offers three kinds of
mobile browser experience
o Contemporary view - view renders using HTML5
o Classic view - view renders using HTML
o Full-screen UI - full desktop view of a SharePoint site in a
mobile device
Office web apps - Office Mobile web apps enables users to
access the documents in the SharePoint library using a mobile
browser.

14. Mobile Device Support
Location - SharePoint has a geolocation field type that can be
used in a list. Lists can be made location aware by displaying
the latitude and longitude via Bing maps.
Push Notifications - SharePoint Server supports applications
on mobile devices that should receive notifications from a
SharePoint site. Notifications can include events that occur in
the site, such as when a user adds an item to a list or updates
an item. For mobile devices to receive such notifications,
device applications must register with a SharePoint site.

15. Key Advantages of SharePoint
Powerful, reliable server platform - designed to perform for a great
number of applications and services while suffering minimal
downtime.
Powerful, fast search engine – search for docs and via metadata
Flexible web server – serves up documents for different types of end
user devices
Scalable infrastructure – build and add apps and services
Managing corporate risk by managing corporate documents and
recording

16. SharePoint Gotcha’s
Microsoft Release cycles are slow and upgrades are
painful.
Special Search custom options require a lot of
internal customization.
Social networking is separated from the rest of the
intranet.

17. Questions
When do we Deploy?