3. Imagine...
… that one day, in addition to
all the social media you use,
there is a new platform.
A platform to manage your
serious digital life.
A true Life Management
Platform (LMP).
For your business life,
for your private life.
4. Imagine what it would be like to
have your own Life Management
Platform:
...that keeps your important documents, contracts,
subscriptions, memberships, transactions and policies
in one place;
...that comes with an organised and pre-defined
storage structure and a choice of card and forms
templates, so completing your profile is just a matter of
just a few mouse-clicks;
...where you no longer have to fill out web forms,
entering the same data, time and time again;
...that provides timely reminders telling you of
upcoming renewals and important dates you do
not want to miss.
Imagine a platform that holds
all your important business and
personal information in one
place, in such a way that it is
easily stored and easily found.
You access it when, where and
how you want.
A platform that allows you to
easily update and share that
information.
A platform where you enter your
data only once, and then use it
whenever you need it.
You decide who sees your data
and set the limit for what others
can do with it. All with just a few
simple clicks.
Only Once offers you this
Life Management Platform
(LMP), and provides you with
full control over your
Personal Data Store (PDS).
Imagine what it would be like to
have your own Personal Platform,
that:
...allows you to communicate with these contacts
without anybody listening with you;
...makes exchanging business card information a click
away, whether with 1 or 1000 people;
...controls the push of information to others you choose,
controls the pull of information from others
you want;
...gives you the choice of how you prefer to be
contacted: by mail, phone, SMS, twitter, etc.
“Facebook Messenger
collects 684 different
user data”
- Chris Eissens · October 22, 2014
Up-to-date Personal Data
is the Life Blood of the
Information Age.
Personal Data is the new
‘Oil of the Internet’.
Personal Data is the new
currency.
5. Imagine sharing data in a
trusted environment
...conducts transactions in one click with your own safe
and unique OnlyOnce User-ID;
...checks and verifies against fraud and scams;
... where individual users and reviews help verify ID’s and
where good behaviour is rewarded.
Imagine a platform that is
hyper secure and hyper
private.
Imagine a platform that actively supports the
‘Right to Be Forgotten’ and complies with all
new European rules and regulations.
Imagine a platform that you can use quickly,
effectively and hassle-free, saving your time
and making everyones life easier. Organise and
manage your life so you have more time to do
the things you like to do.
We will put an end to the inefficiency, awkward-
ness, weak security, data errors and abuse
regarding the exchange of business and
personal data between people and
organisations, in business and in private.
“Every time someone
registers or fills out a
form to provide
personal information,
it’s highly inconvenient
for the customer and an
increasing burden to the
receiving organisation.
Still, this happens over
and over again. A waste
of time and money, for
everyone.”
Roel Peels
Founder and CEO
of Only Once
Imagine...
Only Once!
6. Our Life
Management
Platform
Only Once offers a new kind
of platform to solve these
online issues.
Only Once is a state of the art data management
solution, based on the concept of a Life Management
Platform (LMP). With a LMP, organisations and
individuals can manage interactions and activities by
sharing and exchanging data. This data is held in hyper
secure online Data Stores. A Personal Data Store for
personal use and an Organisation Data Store for
business use. Only the owner of the data knows the
content of his data store, has the unique key to access it,
and decides to allow others to use (a part of) his public
or private data. The risk of data abuse is dramatically
reduced.
The Only Once solution not only offers these two Data
Stores, but also provides additional identity
management services, upon request. The Only Once
advanced sharing mechanisms, tools and apps in
combination with a trusted framework help to manage
the essential data in every person’s life.
The Only Once Life Management Platform is about
taking back what we lost when we started using
information technology.
We spend more and more time
online. We exchange data and
information in a myriad of ways.
Often, the bulk of these
exchanges are not handled in
a very elegant, efficient or safe
way. Our data is scattered around
the Internet, and we risk our data
to data criminals, privacy
violators and hackers.
Individuals and organisations
lose time and money on
inefficient data-exchange
procedures and daily data
management activities.
7. Our Life Management Platform
health
finance
employees
home
car
energy
business
personal
channel
control
(web forms)
data
sharing
services
communication
control
DATA
STORES
INDIVIDUAL
CONTROL
DATA
SHARING
POLICY
REQUESTING
PARTY
DATA
CONTROL
ACCESS
location
working hours
persons
mobile apps
events
groups
webshops
government
organisations
smartphone
Outlook
corporate
business apps
API/
ESB
CONTROLLED PUSH
INFORMED PULL
8. Only Once
for individuals.
An overview.
HIGHLIGHTS OF THE UNIQUE PERSONAL
DATA STORE (PDS)
Store and manage all your
personal data in one safe
place
Imagine that you have a complete and structured over-
view of all your essential personal data in one digital
place. All your personal data become available anytime,
anyplace and on any device. No more scattered files
and contracts on different PC’s/tablets/smartphones,
no more papers in endless piles of binders or a physical
vault. You have the flexibility to create the type of data
store you want with over 20 pre-built store templates.
Only Once organises your Personal Data Store with over
a 1000 predefined fields for social, living, house, car,
sports, ID’s and so on. The ‘self learning’ feature of Only
Once allows you to fill ‘as you go’.
Personal Data Store features
• Create multiple identities (anonymous,
personal, business, consumer)
• Validate data entry, prevent typo’s and help
to store data in the right place. No more
garbage in, no more garbage out.
• Use the Only Once search function to
quickly find details you frequently misplace.
• Notify all your business and personal
contacts of address changes with one click.
• Keep track of all ‘up-for-renewal’
subscriptions or expiration dates and act
immediately on them.
• Set your preferred communication channels
to control the way others may contact you.
• Pre-defined sets include (not limited):
- Full name and address info
- Personal details like gender,
food preferences
- Contact information
- Social Media information
- Transportation data
- ID Cards
- Bank Accounts
- Credit Cards
- Loyalty cards
- Assets
- Usernames and passwords
- Live documents (insurance policies,
deeds, car registrations, warranties, etc)
...and many more to come
AUTOMATED ALARMING
Manage important dates
With Only Once you have the option to set automated
alerts on specific fields in your Personal Data Store.
Automated alerts trigger you on important events,
renewals, expirations and birthdays, etc. Only Once
helps you by remembering, tracking and efficiently
reminding you to take action.
‘Form filling and repeated
entry of personal data on
web sites is a top 5
Internet irritation’
- DutchCowboys
9. SELECT ANY DATA FROM YOUR PDS AND SHARE
3 Pick, click and go!
Go to your Personal Data Store, pick any fields that
you would like to share, and share them with one click.
Within Only Once or to an external E-mail address. Ask
someone for just one or two specific fields with the Only
Once request feature.
INFORMED PULL
2 One-click form filling
Fill out forms fast with Only Once. Only Once uses the
appropriate personal data to fill out the form for all
required fields with one click. No mistakes. No
guessing. Only Once will keep track of which forms you
filled out. Only Once uses a range of predefined forms
for the most common applications (registering for an
event, subscribing to a service, registration as a new
employee or provider).
Form features:
• Predefined set of forms such as ‘employee intake
form’, ‘flex worker intake form’, event form, etc.
• An Only Once Forms builder
• One Click form processing
• Completed forms sent by one click
• Store newly filled forms fields directly to your data
store.
ALWAYS UP-TO-DATE, COMPLETE,
CORRECT AND DEDUPLICATED
Your dynamic
address book
You and everyone on the Only Once platform, have
a ‘dynamic’ address book. Only Once solves the
problem of outdated contact information in your
address book. Forever. Without any effort from you!
Your dynamic address book is the reverse of the ‘one
click update notification’, informing your
network when your data changes.
ANYWHERE, ANYTIME, ANYPLACE, FROM ANY DEVICE
Synchronize your
address book
The Only Once dynamic address book becomes
the last one you ever need, synchronized for your
convenience with MS Outlook, Google Contacts and
iPhone or synchronized to your business applica-
tions.
NO MORE SPAM
Communication and
channel control
Manage how your contacts get in touch with you.
Prefer email? Prefer mobile? Define your preferred
communication channels. Decide and define from
who you want to receive updates, newsletters or
commercial offers. No more spam !
CONTROLLED PUSH
1 Electronic business
card sharing
Exchange electronic personal and business cards
securely when meeting new people at personal events,
tradeshows, seminars and other business events.
Immediately start using Only Once with the set of
predefined personal and business cards.
Card sharing features
• Create your personalised cards
• Share and customise your public card
• Monitor who you are sharing cards with
• Share as many cards as you like
• Stop and withdraw access at any time
• Update fields on your cards and distribute as
often as you like
‘CONTROLLED
PUSH’ AND
‘INFORMED PULL’
OF DATA
10. LOGIN MADE EASY
Sign in to access any website
with your Only Once
credentials
Sign in to any website with your Only Once account.
No more new usernames and passwords. Signing up to
services becomes easy. Should you ever want to close
your Only Once Personal Data Store and individual user
account, even that is made easy. At Only Once, we
practice what we preach: you have the Right to Be
Forgotten.
TRUST IS THE FOUNDATION OF ALL VALUED
RELATIONSHIPS
Electronic passport
Your virtual digital identity is of increasing importance.
There is an increased convergence of the physical and
digital world. Every time we need to identify ourselves
to third parties, we need the equivalent of a passport
on the Internet. Only Once can provide a digital and
officially verified identity for you from an independent
identity issuer. With a verified digital identity everyone
knows that your virtual and physical identity are one in
the same, creating mutual trust. You can use the Only
Once ID with every participant (business or personal) on
the platform. All other existing ID’s – e.g. user/password-
ID’s – can also be stored and easily used.
Only Once will conform to any new ‘e-ID’ standards that
are developed.
SEARCH ENABLED LIVE MANAGEMENT
PLATFORM
Easily find whatever you
are looking for
The standard search function in Only Once allows
you to search for virtually anything you are
looking for in your Only Once contact network.
You can search for events, activities, groups,
region, age, industry, divisions, etc. Search for a
person in Only Once or for specific organisation.
Search for the information other Only Once users
have made available to you. After all, they remain
in control of their own data.
Search features
• Search for contacts
• Search for companies
• Search for upcoming events
• Search for groups to join
• Search for skills within your own area
• Customise your search layout
• Search queries
‘People are sick
and tired of password
management’
SIGN IN WITH ONLY ONCE
11. ALWAYS UP2DATE AND COMPLETE
MEMBERSHIP LISTS
Manage groups
Making and maintaining groups and distribution lists
with Only Once is easy. You decide with which groups
you share your data. For example, select the organiser of
the group or choose to share with every member in the
group. Search for existing groups meeting your criteria
and join them. As with the Only Once address book,
these are all dynamic lists and groups, so if a group
member has a new phone number, email or address,
your lists and groups will instantly update.
Maintenance with Only Once is completely automated,
leaving more quality time for you to work on other
important aspects of your life.
ALWAYS UP2DATE AND COMPLETE GUEST LISTS
Organise events
Organizing events becomes easy with Only Once. Invite
guests directly from your Only Once address book: one
click for joining and one click to quit. The automated
Only Once event guest list you create requires no
manual work, no e-mails, no phone calls, and is always
up to date and complete. Store your event list and invite
your guests again and again to future events, without
forgetting anyone.
Arrange all your business and personal matters from
one central place using Only Once.
‘72% of European
citizens are concerned
that their personal
data may be
misused…’
- EU Commission Survey 2012
Always ‘in control’
With your own LMP you are
always in control of your data,
ensuring that your data is not
misused.
Your data is stored within the
continent of your choice and
you are safeguarded under the
strict EU privacy laws in case
your data stores remain
within the EU.
12. Europe wants guidelines
for ‘the right to be forgotten’.
- Reuters, September 18, 2014
Benefits
1 All your personal data at one safe place
2 Fast, controlled and secure data sharing
3 Automated form filling
4 An always up-to-date dynamic address book
5 Automated network change notifications
6 Easy find whatever you’re looking for
7 Back in control of your (live) data transactions
8 Anywhere, anytime, anyplace.
“A large European bank
underestimated
commotion around
plans to sell customer
data”
- RTL Z, March, 17, 2014
13. Privacy and Security
Only Once is convinced that the need to remain “in
control” extends beyond the anytime, anywhere, logging
in to any device and management of your data principle.
Being transparent and acting responsibly with your data
is just as important. Consider the “Snowden” affair and
many other recent reports of security incidents and privacy
issues in the digital domain. Only the controlled use of
your own data supports privacy and security, the core of
the Only Once concept. Only Once is based on a number of
principles to ensure the required level of security in terms
of transparency and responsibility for its users.
“Privacy by Design”, what is yours, stays yours. Data always
remain the property of the user, the account owner. No-
one can access the data, only the owner. Access to data
for exchange, sharing and viewing is allowed only with
the direct permission and agreement of the owner. This
determines who is able to view which data and for which
time period. If the owner wishes to terminate an account,
this can also be done easily. All of the data related to the
personal and/or business store is immediately erased. To
prevent loss of valuable user data, termination is only by
the explicit request of the owner. We call this “The right to
be forgotten.”.
All data is encrypted using a well thought-out encryption
architecture. The IT system, the transport and the
connection layers will also be provided with cryptography
creating a layered security architecture. The owner is the
only one who has “private keys” for access to his personal
data. The Only Once system managers themselves have no
access to private data. Only Once enhances the security of
the “crypto key management” with “four eyes” principles
for maintenance. In a later version, we will strive towards
a form of two factor verification whereby the identity and
access management process will be further secured.
Technology is only as strong as its weakest chain and
that is often “people”. Only Once is working on a very
high maturity level of security. This means that at Only
Once, in addition to technology, the people, processes
and the physical and logical side of security will also
be “accountable” and that all employees of Only Once
will be screened. Application of high risk and security
standards will be enforced through regular certification
by independent external experts. This starts with the
cyclical processes being based on sound risk and security
analyses.
Not only does Only Once have to meet the high standards
with regard to risk and security but we also require this
of all suppliers and partners, for example “data storage”
certification with proof of absolute security of data storage
and transport. Only Once is also compliant with legislation
in this area. Some of the most important standards which
Only Once is striving for are certification for ISO/IEC 27002,
“Code of Practice for Information Security Management”
and NIST 800-30, “Risk Management Guide for Information
Technology Systems”. A number of measures will
gradually be brought up to the level required. This does
not affect security however, the layered security model in
combination with encryption at data level always offers
ample protection.
Another form of security is to reduce user risks by offering
a “Trusted Platform” and “Verified Partners”. Individuals
and organisations undergo notarial searches into their
backgrounds so that past business associations are also
known. In this way we reduce the risk of fraud and scams
to a minimum. Peace of mind. Only Once “lives and
breathes” security because this is the heart of our concept.
We are not only “security aware” about ourselves, but
also enforce this in our suppliers and partners and help
our customers in this with practical “tips tools” such as
encouraging a strong and secure password.
The European Union prepares new legislation to protect
personal data. Every company holding over 5000
customer records is required to report any data security
breach within 24 hours of occurrence and to undertake
remedial action within 72 hours. Non-compliance will be
severely punished. This has great implications for many
organisations like local government, health care providers
and internet entrepreneurs.
14. Only Once for
organisations.
An overview.
‘What happens to businesses
that don’t focus on data quality?
They lose 30% of their
potential revenue.’
Only Once is a very ‘intelligent
data hub’, providing secure,
trusted and private data-
exchanges in the whole business
network. Build trust and
credibility with customers and
your business network by leaving
them in charge of controlling their
own data.
Small and mid-sized organisations need a complete
suite for managing customers, business relations and
employee data. Through an additional ODS
(Organisational Data Store), Only Once provides all
functionality mentioned earlier, realizing the same Only
Once benefits for internal employee communication
and data updates as for individual users.
Large organisations generally already have HRM, CRM
and administrative systems in place. The Only Once
platform becomes a ‘dynamic’ database to direct
personal data processing to their customers, employees
and business network. For government institutions, this
is the same for maintaining the government network:
data from citizens, institutions, associations and
companies. Your organisation requests to connect to
individual users or other organisations on the Only Once
platform for specific data updates. Only Once takes care
of the secure data-exchange and automated data
sharing services to your existing IT systems.
15. THE ORGANISATIONAL DATA STORE (ODS)
Store all your organisation
data in one safe place
Do you spend too much time keeping your organisation
and employee data up to date and complete? Are you
losing time with searching for that one domain name,
Chamber of Commerce number of insurance policy ?
Are you concerned that your key organisation data is
complete and fully up to date before you share it to you
notary or accountant ?
The organisation heart of the system is formed by the
Organisational Data Store. Use Only Once and be in
control of all your key business data in an easier, more
efficient, safe and secure way. Store all relevant
organisational data at one safe centralised place.
Maintain ‘dynamic’ and up-to-date data on your
employees. The Only Once ODS contains hundreds of
predefined organisational data fields all in a logical
order. In order to make things simple for you.
ODS Features
• Create standard business card templates
for your company
• Link employees to the ODS
• Add to your organisational data store
with over 10 pre-built organisational
datasets. Such as:
1. Company name and logo
2. Visit, invoice and postal addresses
3. Contact info (email addresses,
phone nr, etc)
4. Social media info
5. Internet Domain information
6. Legal details
7. Bank Accounts
8. Credit Cards
9. Assets
10. Usernames and passwords
11. Specific Flex workers data fields
12. Business documents
LEGACY INTEGRATION AND AUTOMATED DATA FEEDS
Always up-to-date, complete
and error free customer
employee data
Only Once provides a flexible API for developers to
integrate current applications with access to all of the
information shared by the users and organisations
within the Only Once platform. Connect to Personal and
Organisational Data Stores. Feed your application on
a daily bases with the most recent customer, business
contact and/or employee data. Save time and money
by changing your data collection and inquiries on forms
and web portals.
Identity fraud is fastest
growing type of crime,
with over 500 cases a day
in skimming, phishing
and pharming.
- EU Commission Survey, 2012
16. CREATE A COMPETITIVE ADVANTAGE
Be the first to know about a
change in your network
With Only Once you have the option to subscribe on
changes in specific fields in the data stores of your
linked relations. Automated alerts per field can trigger
you on important changes like the availability for
flexworkers, car changes for automotive and insur-
ance and job changes. You can react immediately on a
certain change in your network and update your CRM
enhancement. Automated alerting keeps your CRM
up-to-date and organised. Only Once helps you with
remembering, keeping track and efficiently taking action
on a network change.
FEED YOUR BUSINESS APPLICATIONS WITH HIGH
QUALITY ONLY ONCE DATA
Premium search and mass
select functionality
Using the standard search function, you can search for
virtually anything you are looking for in your Only Once
contact network. You can search for events, activities,
groups, region, age, industry, divisions, etc.
Conventional searching for any person in Only Once or
for specific organisations is also available. However, you
can only search for the data other Only Once users have
made available. After all, they remain in control of their
own data!.
Features (optional)
• Search quickly for data in your data stores
• Search for contacts
• Search for companies
• Search for professionals with certain skills
• Search for availability, rates
• Search for professional groups to join
• See full names and profiles of available new
employees
• Find available flex workers
• Find division specific data sets
Organisational
Benefits
1 Easy of doing business. Hasslefree.
2 Always update CRM. Effortless.
3 Excellent data quality.
Excellent customer profiling.
4 Up to 80% data management cost reduction.
5 Reduced risk (fraud, EU regulations)
6 Increased customer satisfaction
The Rathenau Institute
has calculated that
every Dutch person is
present in 250 to 500
public and private
databases
source Nu.nl, November 24, 2010
17. Only Once
We want to offer a Life Management Platform where
people and businesses are able to store their data once
but then share this data as often as they wish and for
as long as they wish. Our goal is to answer all kinds of
repeated information requests immediately from the
platform.
From Push to Pull
We want to be a transparent, international operating
Personal Data Ecosystem for all individuals and
businesses focussed on ‘access to information’, instead of
just ‘issuing information’. Only Once is turning the world
up-side-down so that you can be in charge again.
Focus on Efficiency
and Effectiveness
We want to be the fastest platform in the world, where
individuals and businesses can simply, conveniently,
reliably and safely share personal and/or business infor-
mation. We want to minimise repetitive manual actions
and thereby render comfort, time and money to users.
Always Current,
Complete and
Reliable Contact
Information
We want to help people, clubs, foundations and
businesses to always have current, complete and
reliable contact information. Information stored in Only
Once is correct. We want to help parties connect with
each other.
Ease of Use
We strive for simplicity, clarity and maximum user
convenience in the platform design. Everyone can work
with Only Once, from young to old.
The right to be
forgotton
Flexibility and control are key features of the Only Once
platform. You can use Only Once to create accounts or
start subscriptions by just a few clicks, quick and easy.
It’s just as easy to terminate such data sharing agree-
ments. And, of course, we live by our own rules. In case
you ever want to terminate your Only Once account,
we will quickly and completely comply and delete all
information you entered.
Privacy by Design
What is yours should remain yours. Data stored in Only
Once is and will always remain the property of the
individual or business. The only one who can access
your vault, is and will remain you. No-one can retrieve
data from your vault without your specific approval.
As such you are and will stay in control.
Security by Design
Only Once wants to be recognised as one of the most
secure and trusted platforms in the world. We want
to protect individuals and businesses from fraud and
scams. It is possible to become a ‘trusted connection’
within Only Once, so that there is an official verification
of your connections with whom you do business.
We’re here to stay
Only Once wants to change the world of information
sharing. Forever. Together with you. Only Once is for all
of us. Just think “Only Once”!
Manifest
Only Once
The Only Once manifesto serves
as our moral compass and
reflects the standards and values
for which we stand as an
organisation.
19. We don’t lock you into any
long-term contracts.
We comply with our own
“right to be forgotten”.
Just remove your account as
fast as you created it.
We will delete everything at
your request.
You are always in control.
You can pay monthly or
yearly, whichever works
best for you.
No tricks, no backdoors.
IF YOU’RE AN INDIVIDUAL
It’s free. Plain and simple as that. All the core
functionality of Only Once is available free of charge
for all individual users. Your fully secured Personal
Data Store, all our advanced sharing mechanism, our
predefined cards, dashboards, updates, overviews and
of course your dynamic address book.
If our platform works for you and you want to start using
more frequently or you need more rich functionality
(such as synchronisation) you can upgrade to one of our
more advanced subscriptions.
Our Standard Edition with more functionality and higher
data volumes start from just a couple of euro’s per
month / per user. zYou can also upgrade to an
Enterprise Edition in case you want to use our life
management platform without any restrictions.
IF YOU OWN AN ORGANISATION
That’s also free, so you can start directly if you want to.
We provide organisations with a platform that allows
them to better serve their customers, a platform that
provides them with always up-to-date, complete, error-
free and timely business data. A platform that saves you
as an business owner time and money and improves the
efficiency and the quality of your interactions.
As an organisation owner you can create free of charge
maximum 2 Organisations Data Stores. To store all your
business data. And you can connect up to 5 employees
free of charge with a maximum of 250 business contacts.
IF YOU WANT TO INTEGRATE YOUR BUSINESS
APPLICATIONS WITH ONLY ONCE
Any organisation can connect their business
applications seamless to the Only Once “Live
Management Platform”. Via our Open Application
Interface (API). Only Once will generate upon your
request, a hourly or daily data feed directly into your
applications of choice. As a result, all business
applications across your IT landscape will always have
the most up-to-date, complete, timely and error-free
relational data. Only Once will charge you an one time
connection fee and monthly bundles of data feeds
(creates, updates and deletes). For organisational data
and for related contact data.
Finally, we offer organisations Master Data
Management consultancy. And in addition project-
management, consultancy and training integration
services. Services that will help you make the best
possible use of the Only Once platform.
Only Once integration is tailored to each organisation’s
specific needs and circumstances.
Contact us now to find out what we can do for you!
More pricing information on request. Please send an
E-mail to sales@onlyonce.com
Pricing
20. Only Once BV
The Netherlands
T +31 (0) 30 635 36 72
W www.onlyonce.com
General information
info@onlyonce.com
Sales
sales@onlyonce.com
VAT 811648047B01
CoC 30177281
V0.68OO
Get
in touch
We believe individuals have the right
to stay in control of their personal data.
And to share it effortlessly, whenever they want to.
We believe organisations should benefit from having
more accurate and up-to-date personal data.
Saving time and making life easier.
For individuals and organisations.
That’s why we are here.
We are on a mission
