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1. Chapter - 5
PROJECT SCOPE MANAGEMENT
BY – Dilip Chaturvedi, PMP
Email Id : info@justpmp.com
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2. Agenda
 Why Manage Scope
 Plan Scope Management
 Collect Requirements
 Define Scope
 Create WBS
 Validate Scope
 Control Scope
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3. Why Manage Scope
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4. Plan Scope Management
 To Plan how the project scope will be defined, validated and controlled
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Inputs Tools and Techniques Outputs
 Project Management Plan
 Project Charter
 Enterprise Environmental factors
 Organizational Process assets
 Expert Judgment
 Meetings
 Scope Management
 Requirements Management
plan

5. Collect Requirements
 To determine, document, and manage stakeholder needs and requirements.
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Inputs Tools and Techniques Outputs
 Scope Management Plan
 Requirements Management
Plan
 Stakeholders Management
Plan
 Project Charter
 Stakeholders Register
 Interviews
 Focus groups
 Facilitated workshops
 Group creativity techniques
 Group decision making
techniques
 Questionnaires and Surveys
 Observations
 Prototypes
 Benchmarking
 Context diagrams
 Document Analysis
 Requirements
Documentation
 Requirements traceability
matrix

6. Tools and Techniques
Group Creativity Techniques
Brainstorming
Nominal Group Technique
Delphi Technique
Idea and Mind Map Diagram
Affinity Diagram
Group Decision Making Techniques
Unanimity
Majority
Plurality
Dictatorship
Benchmarking – Compare actual or planned practices to those comparable organizations
To Identify best practices
Generate ideas for improvement
Providing a basis for measuring performance
Organizations compared can be Internal and External
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7. Mind Map Diagram
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8. Context Diagram for IT Case Study
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Software Verification
And Install Process
Employee
Open Source
Vendor
IT Staff
Approved
Vendors
Needs Software
Receives Software
Published for download
Acquires Software
Receives Request
Supplies Software
Evaluates Software
Responds to requests

9. Requirements Management Plan
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10. Requirements Traceability Matrix
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11. Requirements Traceability Matrix
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12. Define Scope
 To develop a detailed description of the project and product
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Inputs Tools & Techniques Outputs
 Scope Management Plan
 Project charter
 Requirements documentation
 Organizational Process Assets
 Expert Judgment
 Product analysis
 Alternatives
generation
 Facilitated workshops
 Project Scope
statement
 Project document
updates

13. Project Scope and Product Scope
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14. Project Scope Statement
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15. Elements of the project charter and
project scope statement
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16. Create WBS(Work Breakdown Structure)
 The Process of subdividing project deliverables and project work into smaller, more
manageable components.
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Inputs Tools and Techniques Outputs
 Scope Management plan
 Project Scope statement
 Requirements documentation
 Enterprise Environmental
factors
 Organizational Process Assets
 Expert Judgment
 Decomposition
 Scope baseline
 Project document updates

17. Sample WBS Decomposed Down through
Work Packages
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18. Sample WBS Organized by Phase
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19. Sample WBS with Major Deliverable
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20. WBS Dictionary Template
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21. Miscellaneous Terms
Work Package – A deliverable at the lowest level of WBS
Code of Accounts – Numbering systems used to identify unique components of WBS
Control Accounts – ( Cost Center ) A management control point where scope,budget,actual cost
and schedule are integrated and compared to EV for performance management
Rolling Wave Planning – It is form of Progressive Elaboration. Work for near term is planned in
details
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22. Validate Scope
 To formalize acceptance of the completed project deliverables
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Inputs Tools and Techniques Outputs
 Project Management Plan
 Requirements documentation
 Requirements traceability
matrix
 Validated deliverables
 Work performance data
 Inspection
 Group decision making
techniques
 Accepted deliverables
 Change requests
 Work performance
information
 Project document updates

23. Control Scope
 To monitor the status of the project and product scope and managing changes to the scope
baseline
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Inputs Tools and Techniques Outputs
 Project Management Plan
 Requirements documentation
 Requirements traceability
matrix
 Work performance data
 Organizational Process Assets
 Variance analysis  Work performance
information
 Change requests
 Project management plan
updates
 Project document updates
 Organizational process assets
updates

24. Thank you
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