ASE Mentor Orientation
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Presentation from Saturday Academy's 2018 Apprenticeships in Science & Engineering (ASE) Program Mentor Orientation.
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ASE Mentor Orientation
- 1. Welcome to Mentor Orientation! Apprenticeships in Science & Engineering
- 2. Welcome
- 3. Saturday Academy’s Mission Apprenticeships in Science & Engineering
- 4. Full-time, 8 week internship •296 hours on site •Project-based Learning •Career Exploration •Confidence Building And More •Science Communication •Thank You Letters •School Credit •Competitions Support •Site Visits •Teacher Monitors •ASE Staff More than an Internship •Workshops & Orientation •Symposium and Midsummer Conference •Liability Insurance and Stipend Disbursement Program Basics
- 5. Program Events Apprenticeships in Science & Engineering Midsummer Conference Thursday, July 12 Oregon State University Symposium Friday, August 17 University of Portland
- 6. Mentor Expectations See the Mentor Expectations Agreement • Professional learning experiences • Safety & training • Communication • Work space & tools • Including interns in “community”
- 7. ASE Staff manages: • Program Quality • Conferences • Stipends, Liability Insurance • Documentation Teacher Monitors provide: • Site Visits • On-call support for issues • Event Support Program Support Apprenticeships in Science & Engineering
- 8. Ways to Mentor Apprenticeships in Science & Engineering Directive Non-Directive Nurturing (emotional need) Stretching (intellectual need) Clutterbuck (2001) “Let me show you, then you try” “Tell me some options you are considering”
- 9. ACTIVITY: Internship Scenarios Apprenticeships in Science & Engineering
- 10. Best Practices Apprenticeships in Science & Engineering
- 11. … follow your curiosity! saturdayacademy.org Thank you & have a great summer!
Notas do Editor
- In this orientation we will cover the: Expectations of mentors and interns We will have a few Activities to help you understand the program and mentoring. I will cover some of the Best Practices for the internship such as: Understanding the program basics Realizing you have supports Making and keeping to a plan My goal is that you see you are part of a larger community of professionals with a shared interest in guiding and training the next generation of science and technology professionals.
- This year over 510 applicants applied for ~150 positions. Almost a 1 in 3 chance for students. This competitive program has been around for almost 30 years. We couldn’t do it without the amazing support of our mentors and partners. This year we have 36 different organizations supporting interns from 59 different high schools across the region. We have internships as far north as Vancouver, WA and south as Eugene, OR.
- This summer you will experience first hand the Saturday Academy mission as the ASE Program is part of Saturday Academy. Our belief is that all young people can explore their curiosity and have the capacity to become life-long learners. We are a 501(c)(3) nonprofit organization in affiliation with the University of Portland. The ASE Program is just one program of Saturday Academy. We are a 501(c)(3) nonprofit organization in affiliation with the University of Portland. We rely on financial support from grants and program revenue to provide our programs, including 500 classes and camps a year in the Portland Metro. We serve between 6,000-7,000 students annually. Saturday Academy has stayed true to it’s mission since 1983 when we were founded. Our belief is that all young people should explore their curiosity and have the capacity to become life-long learners. It’s because of your passion and commitment as mentors that our non-profit works.
- Speaking of the program working, let’s cover some of the Program Basics. The Apprenticeships in Science & Engineering is a full-time, 8 weeks program for 9th-11th grade students to go further into their passions and potential career interests as interns at various types of organizations. We do this through a project-based, hands-on learning that enables career exploration and builds confidence. Internships are: 296 hours Starting on June 18 or 25 Must end by August 24 The ASE program is much more than an internship: Workshops Two Conferences Liability Insurance Stipend Disbursement The ASE Program supports you with: Site Visits and program Evaluation Thank You Letters Beyond ASE: School Credit Science Fairs or Publications
- As I mentioned we offer other events to round out this educational experience. Note, your intern will be absent from the internship on these events MSC: Workshops, activities, cohort building Who attends: Interns, Workshop Presenters Some presenters this year include experts from Intel, Biotronik, PSU, UO, OSU, and OHSU Symposium: Interns make formal oral and poster presentations Mentors are highly encouraged to attend Feel free to invite managers, benefactors and potential mentors Networking! Who attends: Interns, Mentors, Families, Community Members (Save the Dates!)
- Professional Learning Experiences Gaining professional skills while building confidence and autonomy Safety and Training Personal Protective Equipment and training Ensure a safe & inclusive environment – not just physical safety but emotional too Other on site-required trainings students need Communication Try to meet at least weekly Have a plan [intro Mentoring Plan Template]. Address issues quickly – use Teacher Monitors Provide a work space & tools Workstation and computer access Include students into the Community May be a workgroup, lab or entire company
- We also commit to providing you with support. What should you expect from ASE? Staff support Ensure a quality program and experience Point of contact in event of an emergency Organize conferences Disburse stipend payments Provide liability insurance and documentation to schools Teacher Monitors Provide support to student - program logistics, transportation assistance Conduct 2 site visits and interviews with interns and mentors (Teacher Monitor will contact you to schedule visits) Take photos Coordinate Thank You Letters Serve as resource to interns, mentors, and ASE staff Assist with events, like this Orientation and conferences Available if issues arise
- One tool to thinking about mentoring styles is this graph as part of the Four ways of helping. There are instructive “be like me” or “do it this way”? There are more open-ended approaches, where instead of answering a question directly, you might reflect the question back to the intern (going in the more non-directive) Directive mentoring and coaching A directive approach involves a transfer of wisdom, where the mentor or coach provides advice or direction, probably based on their experience and expertise. This is a widely-recognised, fairly traditional approach. Advantages include: mentee benefits from shared experience mentee benefits from mentors' hindsight mentee can be given a solution mentor feels rewarded by sharing wisdom. Disadvantages of directive approach: mentee has less ownership of outcomes mentee may be less committed to action the solution might not be ‘right'. Non-directive mentoring and coaching A non-directive approach allows the recipient to formulate their own solutions and actions as a result of skilled listening and questioning from the mentor or coach. Advantages of non-directive approach for the mentor or coach: mentor/coach does not need to be an expert in the field mentor/coach is open-minded and asks open questions mentee/coachee has ownership of the solution mentee/coachee has greater commitment to action the solution is more likely to be ‘right'. Disadvantages could be: longer time to reach an outcome missed opportunity to benefit from another's experience mentee/coachee may simply want to be given the answer. A balance between these two extremes is likely to be the best. The balance will shift depending on the issue and the experience of the mentor or coach and the mentee or coachee, as illustrated by case study examples of non-directive and directive approaches [PDF]. Either of these approaches could be adopted in a formal or informal context. My goal in introducing this to you is not to prescribe an ideal mentor rather to help you to be aware of your own position as well as where your intern may need you to be.
- Being a mentor is also an opportunity to help. Knowing that not all mentors are the same, and there are different types of mentoring. Some ways to practice tailoring your style is in these example scenarios below: Intern seems to need a lot of feedback and direction Intern was really hoping to learn skills not really part of the internship The project or plan for your intern has changed. Intern repeatedly shows up late Your schedule is shifting and you are worried you won’t be able to support your intern the rest of the internship.
- Set Schedule and Expectations Make your Intern feel welcome & build rapport- much like Olivia’s mentor did for her at HP. Create and Track Goals with a plan – Use mentoring plan template In considering your mentee’s needs, you will likely need to find out where they are in terms of skills as well as expectations. Setting and managing expectations can be a huge help in making the internship go smoothly. By doing some early Pre-planning & Goal Setting you can help keep the internship on track, even when projects may go awry, which some inevitably do. Becoming a mentor with the ASE program means that you also get the benefit of many other mentors that have been with the program. ASE staff & your Teacher Monitor are people that can help funnel the collective learnings to support you. One piece of advice is have a plan. Think not only about what the student will be doing but what other interactions and experiences they might have during your time together. I’m sharing with you all now, a tool to help guide your conversations called a “Mentoring Plan.” This template is meant to provide a framework to some of the conversations you should be having with you intern. Feel free to adapt this as your own. It is for you and your intern, so make it what you need it to be.