Agile Tour 2016 Chennai - Vendor selection an interactive process by Karthik Venkataraman
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The document presents a framework and methodology for vendor selection. It includes an agenda that outlines objectives to develop a scalable and adaptable vendor selection process with templates and documents. Key deliverables include a process flow map, methodology documents, and templates for requirements, statements of work, and vendor scoring. Metrics, challenges, and two success stories using the framework are also summarized.
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Agile Tour 2016 Chennai - Vendor selection an interactive process by Karthik Venkataraman
- 1. Karthik Venkataraman, Manager, Business Transformation and Automation, VMware Vendor Selection- An Interactive process
- 2. Agenda Project Introduction Objectives Deliverables Success Metrics Methodology End to End Framework Challenges Success Story Knowledge Sharing Q & A Appendix
- 4. Objectives Framework for Vendor Selection Scalable & Adaptable Methodology Support Templates / Documents
- 5. Deliverables Framework • Process Flow Map Methodology • Scope to Capability Mapping Template & Documents • BRD • Use Case Document • SOW Template • Vendor Scoring Sheet • RFP Template CONFIDENTIAL 5 Vendor Selection Process Flow BusinessSME’s/ Stakeholders ProjectManager- PMO SourcingLeadVendorsITBABTASolutions Validate the Use Cases Sign Off Email is Initated Approved Use Cases are Signed off Project PM Initiates discussion with Sourcing Team Use Cases are Signed off Not Approved Use Cases are Updated in Ariba System RFC’s are Initiated Draft SOW is Prepared/Updated IT BA & PM Review/ Approval Yes No RFC’s Sent out to Prospective Vendors – for Demo & PO Vendor’s Questions are Clarified Vendor Demo’s are setup and Vendors are Ranked Confirms Participation Participants include – IT & BTA BA’s/ PM/ Business SME. Scores are evaluated Vendor is Finalized Legal Requirements Completed End Capture High Level Use Cases Start Uses Cases related to IT & System Integrations are Captured Start Vendors review the RFC Vendor On boarded Not Approved Writes Back to VMware
- 6. Success Metrics CONFIDENTIAL 6 Pilot the use of End to End Vendor Selection Framework Target a minimum of 2 Projects by end of H1 FY16
- 8. Methodology CONFIDENTIAL 8 • Project Charter • Stakeholder List • Scope Document • Checkpoints Initiate • Draft Process Flow MapAnalyze • BRD or Use Case Document • SOW Template • Vendor Scoring Sheet • RFP Template • Scope to Capability Mapping Document Design • Finalize Process Flow MapValidate • Sign Off’s on Templates • Vendor Scoring • Onboarding Implement • Secure Project Documents • Evaluate Feedback & Lessons learntClose
- 9. End to End Framework Vendor Selection Process Flow BusinessSME’s/ Stakeholders ProjectManager- PMO SourcingLeadVendorsITBABTASolutions Validate the Use Cases Sign Off Email is Initated Approved Use Cases are Signed off Project PM Initiates discussion with Sourcing Team Use Cases are Signed off Not Approved Use Cases are Updated in Ariba System RFC’s are Initiated Draft SOW is Prepared/Updated IT BA & PM Review/ Approval Yes No RFC’s Sent out to Prospective Vendors – for Demo & PO Vendor’s Questions are Clarified Vendor Demo’s are setup and Vendors are Ranked Confirms Participation Participants include – IT & BTA BA’s/ PM/ Business SME. Scores are evaluated Vendor is Finalized Legal Requirements Completed End Capture High Level Use Cases Start Uses Cases related to IT & System Integrations are Captured Start Vendors review the RFC Vendor On boarded Not Approved Writes Back to VMware
- 11. Success Story – Vendor/Tool Selection (CMS Assessment) CONFIDENTIAL 11 Tool Selection Tool Scoring Tool Demo Scope to Capability Mapping Business Requirement Document
- 12. Success Story – Vendor Selection (KX Blueprint) CONFIDENTIAL 12 Business Requirement Document SOW Document Scope to Capability Mapping Vendor Scoring Vendor Onboarding
- 13. Knowledge Sharing • These Learnings were passed on to the Solutions Team members via: # BTA Talks Internal Brown Bag Sessions 13
- 16. Appendix CONFIDENTIAL 16 Document Name Template Scope to Capability Mapping Document SOW Document Business Requirement Document Vendor Scoring Sheet