How to Develop a Business Process Assessment, Strategy, and Systems Roadmap for Compensation

1. How to Develop a
Business Process
Assessment,
Strategy & Systems
Roadmap for
Compensation
Guest Presenter: Christopher Ford
Senior Director of HR Operations
Riverbed Technology
TalentTakeaways
webinar & podcast series

2. AGENDAThe Series
TalentTakeaways
webinar & podcast series
Talent Takeaways Series

3. AGENDAAGENDA
✓ Resource Library
✓ Product Information
✓ Product Tour & Demo
The Sponsor
Talent Takeaways Series
Talent Management Made for Managers

4. AGENDAThe Presenter
Talent Takeaways Series
Christopher Ford is an accomplished
international Information Systems Professional and
Business Leader who has over 20 years of
successful technology implementation and
leadership experience in Silicon Valley. He has
created value by identifying and implementing
various global technologies supporting company
objectives across multiple industries including
Financial Services, Semi-Conductor, Networking,
and Telecommunications. He’s noted as a top
leader who has the unique ability to influence C-
Suite Executives to support global technology
initiatives that drive value for the company. He has
significant global technology and process
implementation experience throughout the US,
Europe, Middle East and Asia.

5. AGENDAThe Agenda
Talent Takeaways Series
 Defining Total Compensation
& Total Rewards
 Assessing Business Processes
 Developing the Strategy
 Creating a Compensation Systems
Roadmap
 Q & A
Compensation Business Process
Assessment, Strategy & Systems
Roadmap

6. AGENDADefining Total Compensation & Total Rewards
Talent Takeaways Series
Total Compensation
Total Rewards
Base Pay Bonus Equity
Medical Dental Vision
Retirement Plans ESPP / ESOP Insurance, Disability, Long
Term and Short Term Care
Commuter Benefits Wellness / EAP Café / Meal Discounts
Deferred Compensation Employee Discounts Vacation (PTO)
Sick / Leave Policies Onsite Services (Laundry,
Automobile, Massage, Day
Care, etc.)
Travel & Expense Policies
Employee Gift Programs
Comp
Base Pay Bonus Equity
Additional Benefits
Medical Dental Vision

7. AGENDAAssessing Compensation Business Processes
Talent Takeaways Series
Compensation
Process Inventory
Process Maturity
Evaluation
Compensation
Systems Review
Compensation Philosophy Total Rewards Philosophy
Base Pay
Bonus
Equity
Commission
Allowances
Merit
Promotions
Base Pay
Bonus
Equity
Core HRMS
Base Pay
Bonus
Equity
Comp System
Commissions
Merit
Promotions
1 2 3
Market Survey

8. AGENDASample Compensation Business Processes & Systems Assessment
Talent Takeaways Series
Compensation Philosophy
Total Rewards Philosophy
Core HR Mgmt.
System
Allowances
Base Pay
Commissions
Reporting
Compensation
System
Bonus
Merit
Promotions
Performance
System
Goals
Ratings
Market Survey
Vendor
Benchmarking
Market Analysis
Target Comp
Equity
Administrator
Equity
Improvement Opportunities
• Multiple systems
• Manual data transfers
• Weak business processes
• Costly to maintain
Where We Are

9. AGENDAPoll Question #1
Talent Takeaways Series
Do you have an existing
Total Rewards Philosophy?

10. AGENDADeveloping A Compensation Business Process and Systems
Strategy
Talent Takeaways Series
✓ Complete the Comp Process &
Systems Assessment
✓ Build a Compensation & Total
Rewards Philosophy
✓ Choose a Set of Systems and
Processes that Support the Philosophy
✓ Build a Future-State Comp Process &
Systems Assessment

11. AGENDASample Company Goals, Total Rewards &
Compensation Philosophy Statements
Talent Takeaways Series
Sample Total Rewards Philosophy
• The combination of our Pay,
Benefits, Culture and Perks will
differentiate our company as an
employer of choice amongst the
companies we compete against
for talent
• We offer a wide variety of
targeted programs that maximize
employee engagement and
productivity
Sample Total Compensation Philosophy
• Target Total Cash @ 75 percentile
• Equity Program for all employees
• Bonus Program for all employees
• Provide all employees with regular
Total Rewards Information
• Link Goals and Performance to
Compensation differentiating top
pay for top performers
Sample Company Goal:
Attract and Retain the industry’s top talent to become the driving force behind
innovation leading to increased market share and profitability.

12. AGENDACompensation Process & Systems Strategy Summary
Talent Takeaways Series
Implement a New Cloud Based Core HR System
Build Interfaces Between the New System and Vendors
Migrate & Automate Comp Business Process into the New System

13. AGENDASample Compensation Business Processes & Systems Assessment
Talent Takeaways Series
Well Defined
Compensation Philosophy
Well Defined
Total Rewards Philosophy
Core HR Mgmt.
System
Base Pay
Allowances
Commissions
Reporting
Bonus
Merit
Promotions
Equity
Goals
Ratings
Market Survey
Vendor
Benchmarking
Market Analysis
Target Comp
Equity
Administrator
Equity
Improvement Opportunities
• Fewer Systems
• Automated Interfaces
• Mature business
processes
• Lower Cost of Ownership
• Improved Employee
Satisfaction
• Achieves Company Goals
Where We Are Headed

14. AGENDADeveloping The Roadmap
Talent Takeaways Series
The Compensation Process &
Systems Roadmap Defines
 The significant milestones
required to achieve the
strategy
 The specific sequencing,
duration and/or order for
those milestones
 A general timeframe from
beginning to end

15. AGENDAPoll Question #2
Talent Takeaways Series
Do you have an existing compensation Strategy and Roadmap
itemizing what changes you plan to make and when?

16. AGENDA
Talent Takeaways Series
Comp Process & Systems Roadmap
Q1 Q2 Q3 Q4 Q1
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar
Core HCM Replacement Project
Build Interfaces
Migrate Business Processes
Goals
Performance
Merit, Bonus,
Promotion, Equity
How We Get There
Market Surveys

17. AGENDAQuick Takeaways
Talent Takeaways Series
Things to consider for a compensation process and systems
assessment, strategy and roadmap
1. Do a comprehensive process and systems assessment
 Inventory all compensation business processes
 Evaluate their success / maturity (Green, Yellow, Red)
 Identify the systems that support them and how those systems are connected
 Summarize in a one-page info-graphic
2. Develop Total Rewards and Compensation Philosophies
 Identity company goals and objectives
 Ensure the philosophies support the company goals and objectives
3. Create the Strategy or the “To Be” Assessment
 Get buy-in from all stakeholders including IT
 Define how it maps to the overall HR systems and process roadmap
4. Build the Compensation Process & Systems Roadmap
 Use Good Change Management. Make it a big deal

18. AGENDAPoll Question #3
Talent Takeaways Series
Are you planning to make changes to your systems
that support compensation within the next year?

19. AGENDAQ & A
Talent Takeaways Series
Live Q&A

20. AGENDAAGENDA
Resources & Support
Talent Takeaways Series
✓ Resource Library
✓ Product Information
✓ Product Tour & Demo
HRsoft.com

21. The Total Rewards Solution
Talent Takeaways Series