This document summarizes a presentation about time management. It defines time management as the ability to use time effectively and productively. It explains that time management is important because time is limited, it leads to more achievement with less effort, and improves decision-making, success, reduces stress, and allows for free time. Common time wasters are not prioritizing tasks, getting interrupted frequently, trying to do everything at once, procrastinating, and being late. The presentation provides tips for better time management such as making to-do lists, doing unpleasant tasks first, scheduling tasks and finishing one before starting another, prioritizing tasks, setting deadlines, and breaking large tasks into smaller pieces.
1. HOW CAN I MANAGE
MY TIME ?
An oral presentation by
Francesca Caprino
Office Administration
Communication Studies
2. INTRODUCTION
What is Time Management ?
Why is it important ?
Common situations
How to solve them
Conclusion
3.
4. WHAT DOES IT MEAN ?
Time Management is the ability to use our time
effectively and productively, especially at work.
5. WHY IS IT IMPORTANT ?
Time is limited
More achievement, less effort
Improved decision-making ability
Be more successful in your career
Reduce stress
Free time is necessary
Increased self-discipline
6. WHEN AM I WASTING
THE TIME ?
When I don’t give priorities
When I am always interrupted
When I want to do everything at the same time
When I think “I’ll do it later”
When I am always late
7. HOW CAN I SOLVE THEM
Compile a daily list of
tasks to be achieved
Do unpleasant tasks first
Schedule time and finish
one task before starting
the next one
8. HOW CAN I SOLVE THEM
Give priority to important
things:
Priority 1 important
and urgent
Priority 2 important,
not urgent
Priority 3 urgent, not
important
Priority 4 not
important, not urgent
9. HOW CAN I SOLVE THEM
Set deadlines
Break up large tasks into
bite-sized chuncks that
are manageable
Keep your desk always
organised and tidy up
File your documents
regularly
10. HOW CAN I SOLVE THEM
On phone calls, keep your
social chat at minimum and
make answers brief and to
the point
Delegate
Learn to say NO
15. WHAT DOES IT MEAN ?
If you put sand first,
there is no room for big
rocks
Take care of things that
are truly important for
you; the rest is only
pebbles and sand
17. REFERENCES
1. Jones, K ( 1998 1). Time management. London: Marshall
Publishing.
2. Why time management is important. Available:
http://www.appointment-plus.com/articles/why-time-
management-is-important.php. Last accessed
29/10/2015.
3. How to say no at work without hurting your career.
Available: http://idealistcareers.org/how-to-say-no-at-
work-without-hurting-your-career/. Last accessed
29/10/2015.
4. Motivation. Available:
http://www.sparkpeople.com/resource/motivation.asp.
Last accessed 29/10/2015.
