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- 1. BLES PTA General Membership Meeting September 8, 2008 • • • • • • • Call to Order Welcome and Introductions Principal’s Address President’s Report PTA Board Reports Open Floor Adjourn
- 2. BLES PTA Officers 2008-2009 • • • • • • • • • • Principal Co-Presidents 1st VP Prgm Develop 2nd VP Membership 3rd VP Fundraising Treasurer Recording Secretary Recording Secretary Volunteer Coordinator Corresponding Sec Claire Frick Kara & Cliff Palmer Angella Jones Leslie Evans Diana Guerry Lisa Weiland Paula Hecker Kelly O’Neal Jackie Chelette Vacant*
- 3. BLES PTA Chairs • • • • • • • • • • • • • • • • • • • • Homeroom Parent Coordinator Mentor Coordinator Bobcat Banner Newsletter Terrific Kids Yearbook Bash and Dash (Silent Auction/Tisket Tasket) Partners for Excellence Math Superstars – Graders Math Superstars – Store Sunshine Math (copies) Birthday Book Club Bobcat Art Gallery (BAG) Book Fair (+ Family Night) Box Tops/Campbell Soup Labels Jump Rope for Heart/P.E. Field Day Music Programs Nibble Nook Teacher & Staff Appreciation Bobcat Dads Club DIBELS Ann Seiler & Kristen Aguirre Aimee Jessup Cathy Ray Cathy Ray Paula Hecker **MULTIPLE CHAIRS NEEDED Leslie Evans/Diana Guerry Lourdes Thomas Alison Leach & Carolyn Martin Kimberly Punausuia Barbara Busharis Lea Reeves Rebecca McCleod Lorene Stander Paula Barrett Alline Rivers Ann/Kristen/Alison/Carolyn Enrique Melendez Teresa Hollis
- 4. Principal’s Address Mrs. Claire Frick
- 5. President’s Report Kara and Cliff Palmer • General overview of meeting process • Highlights – Full disclosure; limited fundraising; Web site; Bylaws updated; PTA training; teacher appreciation • Business (requires votes) – Minutes from last Membership meeting – Board Vacancy (Corresponding Secretary) – Bi-monthly General Membership Meetings
- 6. BUCK LAKE ELEMENTARY MINUTES PTA GENERAL MEETING MAY 12, 2008 1. Call to Order: Suzi Truax called the meeting to order at 6:35 pm. Minutes were approved by Mr. Waterhouse and Mr. Hall and several door prizes were given out. 2. Reports: Lisa Weiland went over the monies made from family nights and asked anyone who had questions to please contact her. Enrique Melendez announced that the Bobcat Dads will be working this coming Friday from 6:007:00pm finishing the benches in front of the school. Friday from 7-8:30pm will be a barbeque where they will discuss plans for next year. Jackie Chelette gave the volunteer report recognizing all those who helped and have donated over 200 hours of volunteer service. She went over all of the events over the past year and handed out “thank you” gifts. Suzi Truax recognized the PTA Board and Coordinators also giving them “thank you” gifts. The Board then recognized Suzi for all of her hard work. 3. Principal’s Address: Claire Frick said that she didn’t have anything else to add – she thanked everyone and handed out ‘thank you gifts” for the hard work and volunteer hours given to BLE during the volunteer/thank you report. .
- 7. PTA Minutes – May 12, 2008 (cont’d) 4. New Business: Paula Hecker went over the yearbook sales and announced that distribution will begin on May 23. Paula passed a copy around the meeting for everyone to see the finished product. Paula thanked everyone for all the help, especially Dave for selling the books out in front of the school. Suzi then went over the upcoming dates and mentioned that May 15 will be the last BLE Skate Night. So far Skate Night has brought BLE over $700.00. Suzi then gave the Shed Update. Due to the books and materials arriving May 20, we will need to get our PTA items out of the textbook room and moved to the PTA shed. The new PTA shed will be located across from Mrs. Trapp’s room at the back of the school. The location has been approved by the county and we are now just waiting on finding a shed that meets the county requirements. 5. Installation of New PTA Officers: Suzi completed the installation of the new PTA Officers for the 2008/2009 school year. She also went over the remaining coordinator positions and managed to get each position filled during the meeting. 6. Open Floor: Suzi gave more door prizes away 7. Adjourn: Suzi and Linda moved and seconded to adjourn the meeting at 7:35pm
- 8. President’s Report Kara and Cliff Palmer • General overview of meeting process • Highlights – Full disclosure; limited fundraising; Web site; Bylaws updated; PTA training; teacher appreciation • Business (requires votes) – Minutes from last Membership meeting – Board Vacancy (Corresponding Secretary) – Bi-monthly General Membership Meetings
- 9. President’s Report Kara and Cliff Palmer • General overview of meeting process • Highlights – Full disclosure; limited fundraising; Web site; Bylaws updated; PTA training; teacher appreciation • Business (requires votes) – Minutes from last Membership meeting – Board Vacancy (Corresponding Secretary) – Bi-monthly General Membership Meetings
- 10. Treasurer’s Report Lisa Weiland • Balance Sheet • Budget Highlights (AR lic/quizzes; special areas; teacher funds; field trip grants; principal’s fund; math SS; special projects) • Revenue Sources (major) – Bobcat Supporters – Fall Fundraiser – Bash & Dash – Spirit Nights/Shirts/Items • 3 – 1 Rule • Audit • Vote
- 11. 1st VP Program Development Report Angella Jones • Ongoing Programs – Accelerated Reader – Math Super Stars – Mentoring • Planned Programs • Proposed Programs – Internet Safety – Going Green – Handicap Awareness • Vote – Childhood Obesity – Dog Bite Prevention • Additional Ideas from Members?
- 12. 2nd VP Membership Report Leslie Evans • PTA Membership- 258 current members – 100% Teacher participation – Register for PTA newsletter www.pta.org • Partners for Excellence – An exchange of human resources (talents and time) or in-kind resources (services or expertise) which form the basis of a relationship between a community business/agency/organization and a school for the purpose of enhancing education.
- 13. Partners for Excellence SAM’S CLUB $2,000.00 Thank you, Sam’s Club!!
- 14. 3rd VP Fundraising Report Diana Guerry • Bobcat Supporter • Fall Fundraiser Update • Bobcat Bash & Dash • Spirit Night • Spirit Store (t-shirts/school supplies)
- 15. Volunteer Coordinator’s Report Jackie Chelette • Leon County Volunteer Application 08-09 • Volunteer Opportunity Form 08-09 – Picture Day – Book Fair Week – Field Trip Chaperones – Math Super Star Store and Graders • Importance of recording volunteer hours on the computer
- 16. • Bobcat Dads (Enrique Melendez) • Yearbook (Paula Hecker)
- 17. How to Contact Your PTA • BLESPTA@comcast.net • PTA box in Front Office
- 18. Questions • Open Floor – Forms for written questions • Adjourn
Notas do Editor
- Call to Order On behalf of this year’s PTA Board, WELCOME to the first general membership meeting for the 2008-2009 school year. I am Kara Payne Palmer, and I serve as a co-President with my husband, Cliff Palmer. Following the introduction of the entire PTA Board and Chairpersons, our principal, Mrs. Claire Frick, will provide an address. She will be followed by the President’s Report, and then reports by our board members. Afterwards, we will open the floor to you for questions and comments. With this being our first meeting, our hope is to complete all PTA business within the next hour and half. Future meetings will should not last more than an hour. We appreciate your being here and look forward to representing the PTA this year. NEXT SLIDE
- As you can see from this list, there are numerous chairs who cover a variety of important programs. As you review this, please note of the few vacant chairs. Of special note, the Bash and Dash. We will need at least 10 people to oversee several key positions (like, the silent auction, tisket-tasket, food, tickets, races and trophies, and booths, just to a name a few), and another 20 or so volunteers to coordinate other important activities. With this, we will have another very successful Bash and Dash). Another important vacant chair is the Nibble Nook. If you have an interest in any of these positions, please let one of the Board members know – the sooner, the better. Now for the Principal’s Address, Mrs. Claire Frick.
- Board members will present information concerning their areas of responsibility. Where a vote from the general membership is required, one will be taken at the end of each area. Forms are provided for those wanting to put their question in writing. Please fill out the form completely and give it to one of the Board members. You can request that we answer your question during the meeting, via email, or by phone. Highlights: This Board will provide full disclosure on all action taken on each matter we consider throughout the year. During General Membership meetings, we will provide the level of detail in proportion to the amount of time we have. If you would like additional details on certain items, please request this either during the meeting or by contacting the Board. Limited Fundraising: After consultation with the Mrs. Frick and a fundraising committee comprised of teachers and parents, the Board has established a general policy of “limited fundraising” for this school year. We believe this will still allow the PTA to raise the needed funds to carry out a wide variety of programs and projects, and still limit the number of times parents are asked to give. More fundraising specifics will be presented later. Web Site: The PTA is developing a web site that will be linked to the school’s web site, and provide information on our budget and expenditures, volunteering opportunities, calendar – all part of the full disclosure approach. By Laws: Our current ones are expiring and so we will review and revise as needed, and present updates at the next general membership meeting. PTA Training: This Board will be receiving specific training from the county and state PTA organizations which will allow us to do our jobs better. Teacher Appreciation: This is a key matter for this Board. We have pledged to the faculty and staff our desire to work hand in hand with them and to support our teachers in every way possible throughout the school year. One example: teacher’s funds (explain briefly). Now to our first order of business requiring a vote of the general membership. Next slide. To save paper, we are providing the minutes from the last general membership meeting in May. Please take a couple of minutes to review this, and the next slide. Afterwards, we will accept a motion the minutes be approved.
- We have a Board Vacancy to fill – the position of Corresponding Secretary. Mrs. Aimee Jessup who serves as our Mentor Coordinator has been recommended for the position. Are there any objections. will present information concerning their areas of responsibility. Where a vote from the general membership is required, one will be taken at the end of each area. Forms are provided for those wanting to put their question in writing. Please fill out the form completely and give it to one of the Board members. You can request that we answer your question during the meeting, via email, or by phone. Highlights: This Board will provide full disclosure on all action taken on each matter we consider throughout the year. During General Membership meetings, we will provide the level of detail in proportion to the amount of time we have. If you would like additional details on certain items, please request this either during the meeting or by contacting the Board. Limited Fundraising: After consultation with the Mrs. Frick and a fundraising committee comprised of teachers and parents, the Board has established a general policy of “limited fundraising” for this school year. We believe this will still allow the PTA to raise the needed funds to carry out a wide variety of programs and projects, and still limit the number of times parents are asked to give. More fundraising specifics will be presented later. Web Site: The PTA is developing a web site that will be linked to the school’s web site, and provide information on our budget and expenditures, volunteering opportunities, calendar – all part of the full disclosure approach. By Laws: Our current ones are expiring and so we will review and revise as needed, and present updates at the next general membership meeting. PTA Training: This Board will be receiving specific training from the county and state PTA organizations which will allow us to do our jobs better. Teacher Appreciation: This is a key matter for this Board. We have pledged to the faculty and staff our desire to work hand in hand with them and to support our teachers in every way possible throughout the school year. One example: teacher’s funds.
- We have a Board Vacancy to fill – the position of Corresponding Secretary. Mrs. Aimee Jessup who serves as our Mentor Coordinator has been recommended for the position. We have fully “vetted” Aimee to the point where she could actually serve as the Vice President of the United States, or at least Governor of Alaska. Just kidding. Are there any objections to this nomination. Next slide. The Board is recommending that the General Membership meetings be conducted every other month. Our recommendation is based on the following reasons: First, the Executive Board will continue to meet each month, as will the PTA co-Presidents and the Principal. There are several committees that will also meet monthly, and as we get closer to big events like the Bash and Dash, there will be groups meeting weekly. 2nd, the PTA budget and list of expenditures will be posted monthly on our web site for anyone to view. We will also post weekly updates on the web site. 3rd, the Board will always have the ability to call a general membership meeting during an off month, should their be pressing PTA business. 4th, by having bi-monthly meetings, this will allow the Board and school to offer more adult and children programs during the in between months. Our 1st VP for Program Development will cover this in a few minutes. There will certainly be something going on at the school each month that the PTA will sponsor or conduct. We’d like to call for a vote on this, but before are there any objections or questions?